Travel Administration Assistant Job at C&M Travel Recruitment (London)

Travel Administration Assistant

Our client is a well-established tour operator based in North London. They are s...

Location

United Kingdom , London

Salary:

30000.00 GBP / Year

C&M Travel Recruitment

Expiration Date

Until further notice

Requirements

Previous experience in a similar role preferably within the travel or hospitality industry but not essential
Ability to multi-task and good organisational skills
Good interpersonal skills are key to maintain good relationships and lines of communications with supplier accounts departments

Job Responsibility

Daily bank reconciliation between accounting and travel system
Process invoices from overseas suppliers and investigating discrepancies, liaising between different departments to ensure accuracy
Recording of monies paid in and out
Running client debtors reports and chasing money owed
Setting up invoices and investigating discrepancies
Maintain and update the general ledger, ensuring accuracy in all financial entries
Other general administration duties

What we offer

22 days holiday
Pension

Fulltime

Administration Assistant

Collaboration is key to how we work, and we are looking for an Administration As...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Previous administration experience (ideally in a legal or professional services environment)
tech-savvy outlook
comfortable working within a busy environment
good organisational skills
ability to manage own time and prioritise workload
strong attention to detail
proficient in Word/Outlook
working knowledge of Excel and PowerPoint

Job Responsibility

Typing of correspondence and formatting documentation
ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded
keeping business systems up to date
managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents
organising in-house and external meetings along with travel as necessary
general printing/scanning and production of Court bundles where necessary
to work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business
be proactive in your communication and engagement with fee earners identifying opportunities to support with easing the administrative burden
apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience
mentor and provide training and support to colleagues

Fulltime

Executive Assistant - Administration & Management

To oversee the smooth operation of the bank's business activities by handling a ...

Location

India , Gurugram

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Strong experience in executive support (complex calendar management, travel, expenses, stakeholder coordination).
Excellent written and verbal communication with professional executive presence.
Strong judgement, prioritisation, attention to detail and confidentiality discipline.
Sound understanding of governance/controls requirements in day‑to‑day delivery.
Bachelor’s degree.

Job Responsibility

Manage complex executive calendars, ensuring timely responses to meeting requests and optimised planning across time zones.
Plan and arrange travel itineraries including flights, accommodation and ground transportation, ensuring efficient and compliant travel.
Proactively anticipate needs, prioritise tasks, and ensure timely completion of deliverables in a fast‑moving environment.
Act as a trusted point of contact for internal and external stakeholders
manage expectations with clarity and professionalism.
Handle complex/sensitive communication with discretion, sound judgement and executive presence.
Build networks beyond immediate team.
Develop deep expertise in work area
act as an advisor where appropriate and partner with other functions/business areas.
Manage day‑to‑day administrative tasks such as expenses, record keeping/filing, distribution lists and organisation management tasks as required.

What we offer

Access to wellness rooms, gyms and mental health support
Modern workspaces, collaborative areas, and state-of-the-art meeting rooms
On-site cafeterias, fitness centers, and tech-equipped workstations
Hybrid working

Fulltime

Corporate Administration & Assistant, GM Office

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Japan , Minato, Tokyo

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Over 5 years of experience in assistant and senior administrative roles
Experience in a subsidiary of a global company or in a multicultural/multinational environment preferred
Strong background in corporate administration or general affairs
Experience in invoice processing and payment operations preferred
Exposure to IT support, corporate communications (PR), or website updates desirable
Proficiency in MS Office: Word (document creation, tabulation, formatting), Excel (data entry, table creation, VLOOKUP, Pivot Table, IF functions), PowerPoint (presentation creation and formatting), Outlook (calendar and email management for self and GM)
Familiarity with systems such as Coupa, Concur, Workday, or similar tools preferred
Business-level communication skills in Japanese and English, both verbal and written
Flexibility, strong sense of ownership, and high ethical standards
Ability to multitask and prioritize effectively

Job Responsibility

Oversee corporate administration and general affairs operations, working closely with relevant stakeholders
Handle invoice processing and payment procedures, ensuring accuracy and compliance with internal policies
Support company-wide administrative operations and inquiries
Assist with company-wide events such as Town Hall meetings, National Kick-off meetings, and other corporate administration matters
Manage the GM's scheduling and calendar
Draft, review, and send communications on behalf of the GM
Organize and prepare for meetings, including logistics, agendas, and materials
Manage vendors providing services to the GM
Support the GM with expense management using internal systems
Arrange domestic and international travel

Fulltime

Administration Assistant

Are you an experienced administrator looking for a fresh challenge in a professi...

Location

United Kingdom , Glasgow

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Has experience in an administrative, team support or PA‑style role
Enjoys detailed, accurate work and takes pride in presentation
Is confident with Word formatting and Excel beyond basic data entry
Is organised, dependable and comfortable managing multiple tasks
Enjoys being part of a professional team and contributing behind the scenes
Is looking for a role that's varied, stable and genuinely rewarding, with room to develop

Job Responsibility

Producing professional reports using templates and dictation (digital and handwritten)
Formatting documents to a consistently high standard (layout, headings, tables, appendices)
Working with Excel‑based report templates where technical content is pre‑populated
Managing large volumes of images: resizing and compressing photos, inserting images into reports with correct layout and headings using Adobe
Quality‑checking valuation and consultancy reports for structure, summaries and formatting
Using Excel regularly for reports containing text, tables and calculations
Formatting cells and making basic formula edits (totals, checks, simple adjustments)
Working confidently within established templates rather than building spreadsheets from scratch
Setting up new clients and instructions on internal systems
Completing anti‑money laundering and conflict‑of‑interest checks

What we offer

30 days annual leave
Private healthcare
Cash plan covering dental and optical costs
Enhanced maternity & paternity leave
Pension scheme

Fulltime

Administration Assistant

Collaboration is key to how we work, and we are looking for an Administration As...

Location

Luxembourg

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Previous administration experience within a legal or professional services environment
Tech savvy outlook
Good organisational skills
Ability to efficiently and effectively manage workload
Strong attention to detail
Proficient in Word/Outlook
Working knowledge of Excel
Perfect command of both written and spoken English and French

Job Responsibility

Answering incoming telephone calls
Arranging conferencing facilities
Preparing documentation and typing correspondence
Ensuring active files are kept up to date (filing emails and correspondence, photocopying, scanning)
Closing matters when concluded
File opening and follow up
Updating system records with client, office and matter information
Orders and filings on the Luxembourg Business Register
Partake in process creation and improvements
Managing client interactions

Fulltime

Reception & HR Administration Assistant

Location

Salary:

Not provided

QPML

Expiration Date

Until further notice

Requirements

School leaving certificate is required
Excellent command of Microsoft office applications
Proven track record working with administrative and/or clerical procedures in a similar role
Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence
Ability to work under pressure and to work closely with others in a multidisciplinary environment
Able to contribute positively as part of a team, helping out with various tasks as required
Attention to detail, influencing skills and assertiveness
Excellent interpersonal skills, able to communicate with confidence and clarity
Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency
A motivated team player demonstrating an eager and positive work ethic

Job Responsibility

Providing secretarial, administrative and clerical services to the company, managing reception at all times
Greeting and assisting visitors in a courteous manner
Taking calls and recording messages accurately, directing calls accordingly
Organising and coordinating appointments and travel arrangements
Managing meeting rooms, ensuring that calendar invites are issued as needed when required and ensuring that meeting rooms are prepared in a timely manner ahead of scheduled meetings
Assisting with event organisation
Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring that regular inventory checks are carried out to replenish and purchase supplies in good time
Supporting and assisting the Administration team with financial, administrative, marketing and HR tasks, as assigned from time to time
Assisting with IT services coordination, ensuring that such matters as printer services and maintenance are conducted on a regular basis, although tasks may vary as required from time to time
Building maintenance administration

Fulltime

Office Assistant – Administration, Infrastructure & Security

You will support the Office Administration Team in daily operational tasks and e...

Location

Sweden , Kiruna

Salary:

Not provided

Isar Aerospace

Expiration Date

Until further notice

Requirements

Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)
Relevant, ideally several years of, professional experience and good knowledge of MS Office
Confident and professional demeanor towards colleagues and visitors
Excellent communication skills as well as fluent Swedish and English language skills
Strong organizational and problem-solving skills, with a reliable, precise, and independent working style
Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners
High willingness to learn and strong motivation
Driving license require

Job Responsibility

Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization
Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking
Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution
Managing the accommodations provided to employees and keeping track of availability and occupancy
Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings
Create analyses, reports, and presentations using MS Excel and PowerPoint
Support the operation, maintenance, and continuous improvement of the site’s infrastructure, working with internal teams, contractors, authorities, and service providers
Contribute to facility-related projects (construction, renovations, workspace improvements) and help ensure suitable work environments for all departments
Assist with supplier and contract coordination, including performance follow-up and documentation
Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines

What we offer

Employee Participation Program: Share in our success through our virtual company share program
30 days of vacation: Enjoy the days off to relax and recharge
Subsidised lunch: Stay energised with delicious, subsidised lunches every day
Relocation support: Benefit from our relocation bonus with deductible expenses up to an agreed amount, as well as the option for subsidized temporary housing
Transportation to/from work: Convenient and affordable transportation with company cars available for pick-up and drop-off at designated times
Wellness allowance: Stay healthy and fit with our yearly 5.000 SEK allowance for wellness activities (e.g Gym, Massages)
Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period
Physical and mental well-being: Access via OpenUp the online support from certified psychologists and lifestyle experts at no cost to you and your family

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Travel Administration Assistant

Job Description

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