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Transportation & Commercial Account Specialist

United States, Oklahoma City 22.00 USD / Hour · Job Posted March 21, 2026
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Job Description

The Transportation & Commercial Account Specialist supports and coordinates vehicle transportation and commercial account administration by managing transportation logistics, vehicle lease and usage records, and related documentation. This role serves as a key operational contact for internal teams, vendors, drivers, and commercial customers to ensure vehicles are transported, tracked, and administered accurately, efficiently, and in compliance with company standards.

Job Responsibility

  • Coordinate and schedule inbound and outbound vehicle transportation for commercial accounts
  • Communicate with drivers, transport vendors, and internal teams to ensure timely and accurate vehicle movement
  • Monitor transportation progress, proactively identifying and resolving delays or issues
  • Prepare, review, and maintain transportation documentation including bills of lading, delivery confirmations, and related records
  • Ensure transportation activity is accurately recorded in internal systems
  • Support assigned commercial accounts by administering vehicle-related records, agreements, and status updates
  • Maintain accurate documentation related to vehicle usage, assignments, and account activity
  • Track vehicle availability and status to support operational planning
  • Serve as a knowledgeable resource for transportation and vehicle administration questions related to commercial accounts
  • Act as a primary point of contact for transportation-related inquiries from commercial customers, vendors, and internal departments
  • Maintain professional, timely communication to support strong working relationships
  • Coordinate with accounting, operations, and customer service teams to resolve discrepancies or issues
  • Escalate complex or time-sensitive matters appropriately while assisting with resolution
  • Ensure all transportation and vehicle records comply with company policies and applicable regulations
  • Maintain a high level of accuracy and attention to detail in data entry, reporting, and documentation
  • Identify process gaps or recurring issues and recommend improvements to enhance efficiency and accuracy
  • Support departmental workflows through reporting, record maintenance, and audit preparation
  • Assist with cross-functional operational initiatives related to transportation and commercial services
  • Perform additional duties as assigned to support overall operational efficiency

Requirements

  • High school diploma or equivalent required
  • additional education preferred
  • Previous experience in transportation, logistics, vehicle administration, or commercial account support preferred
  • Strong organizational and time-management skills with the ability to manage multiple priorities
  • Excellent attention to detail and accuracy
  • Proficiency in Microsoft Office (Excel), Google G Suite, and transportation or data management systems
  • Basic understanding of automotive maintenance & repairs
  • Strong written and verbal communication skills

What we offer

  • Multiple medical plans including a high deductible, low cost health plan
  • Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
  • Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
  • Generous paid time off options, including uncapped vacation days, the greater of 3 paid sick days or in accordance with the applicable state or local paid sick leave law, 6 paid company holidays, 2 floating holidays, parental leave, bereavement leave, jury duty leave, voting leave, and other forms of paid leave as required by applicable law or regulation
  • Employee Stock Purchase Program with additional opportunities to earn stock in the Company
  • Retirement planning through the Company’s 401(k)
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