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Robert Half Logo Robert Half · Logistics

Transportation Assistant

United States, Coeymans · Job Posted May 05, 2026
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Job Description

We are looking for a detail-oriented Transportation Assistant to support transportation and administrative activities on site at our Coeymans, New York location. This contract opportunity with permanent potential is well suited for someone who can manage transportation paperwork, maintain accurate records, and coordinate effectively with plant personnel, drivers, field teams and customers with great customer service. The role plays an important part in ensuring documentation is completed correctly for the safe handling and movement of electrical equipment, including regulated and non-regulated materials.

Job Responsibility

  • Prepare and finalize transportation and customer records such as bills of lading, manifests, logs, addenda, and related shipping paperwork
  • Enter operational and shipment information into internal systems with a high level of accuracy and attention to detail
  • Coordinate with plant staff, drivers, and technicians to keep documentation current and support smooth daily transportation activity
  • Support front office operations by greeting visitors, answering inbound calls, and providing appropriate pickup and shipment information
  • Maintain electronic and physical records by scanning, organizing, filing, and updating load-related documentation
  • Track truckload details and keep shipment databases accurate, accessible, and up to date for operational use
  • Assist with general office and transportation support tasks as needed to meet daily business demands

Requirements

  • 2+ years of experience in an administrative, transportation support, or office coordination role
  • Working knowledge of shipping documents, including bills of lading and related transportation paperwork
  • Strong data entry skills with the ability to manage information accurately in electronic systems
  • Experience handling inbound calls, front desk coverage, and general receptionist responsibilities
  • Proficiency in filing, scanning, and maintaining organized documentation in both digital and paper formats
  • Effective communication skills and the ability to work with drivers, plant personnel, and technicians
  • Familiarity with administrative support in a fast-paced office or logistics environment

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
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