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Robert Half Logo Robert Half · IT - Administration

Transition Coordinator

United States, Charlotte · Job Posted May 27, 2026
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Job Description

We are looking for a detail-oriented Transition Coordinator to support facility management account activities in Charlotte, North Carolina. This Long-term Contract position is ideal for someone who enjoys coordinating vendor onboarding, managing documentation, and working with large data sets in a fast-paced environment. The role follows a hybrid schedule, with in-office work Tuesday through Thursday and remote work on Monday and Friday. You will partner with internal teams and external suppliers to keep procurement-related processes organized, compliant, and moving forward on schedule.

Job Responsibility

  • Coordinate supplier onboarding activities by entering, updating, and validating information across procurement and sourcing platforms.
  • Prepare vendor setup documents, supporting materials, and upload files needed to move onboarding tasks through completion.
  • Organize large volumes of data, build reports, and create Excel-based dashboards to provide clear status updates and insights.
  • Maintain accurate supplier records and verify that required compliance documentation is collected, current, and properly filed.
  • Complete bulk data upload templates using transition-related information gathered from multiple sources.
  • Work closely with internal partners and external stakeholders to resolve issues, answer questions, and keep tasks aligned with project timelines.
  • Monitor adherence to sourcing and contracting procedures while maintaining complete records of approvals, communications, and related documentation.
  • Support follow-up and issue resolution for vendor insurance documents, rate information, and other compliance-related requirements.

Requirements

  • Experience in customer service, project coordination, administrative support, or a similar role requiring strong follow-through.
  • Strong written and verbal communication skills with the ability to work effectively with stakeholders, suppliers, and internal teams.
  • Advanced Microsoft Excel skills, including pivot tables, duplicate review, reporting, and data analysis.
  • Ability to manage multiple priorities at once and stay organized while working under time-sensitive deadlines.
  • Familiarity with data entry, document management, and compliance tracking in a detail-focused business environment.
  • Comfortable learning new tools and processes quickly with limited formal training.
  • Strong problem-solving skills and the ability to work independently while escalating issues when needed.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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