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Transactional legal secretary

United States, San Diego · Job Posted January 30, 2026
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Job Description

A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary to replace their retiring one. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner.

Job Responsibility

  • Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials
  • Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)
  • Draft and redline contracts such as commercial leases
  • Compose correspondence and manage email communication with attorney clients
  • Check for potential conflicts of interest with clients
  • Work with title companies on preliminary title reports and escrow closings
  • Prepare and distribute meeting minutes from annual meetings
  • Handle the process of sending out contracts for signature via DocuSign
  • Assist in the preparation of closing binders for real estate transactions
  • Conduct research to obtain statements of information from Secretary of State website for various entities
  • Process client invoices

Requirements

  • 5+ years of experience as a transactional legal secretary
  • Ability to commute to downtown San Diego daily
  • Strong knowledge of commercial real estate law
  • Experience supporting partner-level attorneys

Nice to have

Transactional legal secretaries with knowledge of AIA, AIR, and CAR

What we offer

Firm provides a healthy transportation stipend

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