Transactional legal secretary Job at Robert Half (San Diego)

Transactional Legal Secretary

We are looking for a detail-oriented Transactional Legal Secretary to support ou...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a Legal Secretary or comparable legal support role, preferably within a transactional practice environment
Strong background handling document-heavy work involving real estate transactions, lease documentation, construction contracts, or similar legal matters
Advanced Microsoft Word skills, including document formatting and use of macros
Working knowledge of iManage or a similar document management platform
Proficiency with Outlook and demonstrated ability to manage scheduling and calendar coordination effectively
Excellent attention to detail with the ability to review, organize, and process large volumes of paperwork accurately
Ability to prioritize multiple assignments and support several attorneys in a fast-paced, on-site office setting

Job Responsibility

Prepare, revise, and finalize large volumes of transactional legal documents with a strong focus on accuracy, consistency, and presentation
Support real estate and related closing activities by coordinating document printing, signature routing, scanning, and compilation of complete closing materials
Format attorney-produced drafts using advanced Microsoft Word features, including firm-style macros, to ensure documents meet required standards
Organize, save, and retrieve files in iManage while maintaining orderly electronic and physical records for active matters
Manage calendars, schedule meetings, and coordinate attorney appointments and deadlines through Outlook and related administrative tools
Assemble transaction binders or similar matter materials by reviewing source documents, selecting relevant content, and arranging information in a logical format
Assist with conflict check processes when needed and provide general administrative support to attorneys across a high-volume transactional practice
Collaborate with attorneys and internal word processing resources to refine complex documents and keep deliverables on track

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Transactional Legal Secretary

This contract-to-hire position offers an excellent opportunity to support attorn...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of Transactional Legal Secretary Experience
Strong organizational skills and attention to detail in managing legal files and documentation
Experience with commercial leasing, partnerships/LLC formations, and purchase agreements
Notary Public certification or willingness to obtain one

Job Responsibility

Draft and review legal documents, including commercial leasing agreements and purchase contracts
Assist attorneys in forming partnerships and corporate entities
Prepare, organize, and maintain transactional files to ensure accuracy and compliance
Provide comprehensive administrative support for legal transactions and operations
Utilize billing software for tracking and invoicing purposes - QuickBooks & TimeSolv
Collaborate on loan document preparation and estate planning tasks as needed
Ensure effective communication and documentation within case management systems

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Job Responsibility

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support a busy legal pra...

Location

United States , Mount Pleasant

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Secretary or in a similar legal support role
Background supporting one or more practice areas such as real estate, litigation, personal injury, workers’ compensation, criminal defense, or family law
Hands-on experience with e-filing, court filings, and related legal document submission processes
Strong calendar management skills with the ability to coordinate multiple deadlines and appointments accurately
Ability to prepare, proofread, and update legal documents with a high level of attention to detail
Experience handling dictation and producing accurate written correspondence or legal documentation
Strong communication skills and the ability to interact professionally with attorneys, clients, courts, and external contacts

Job Responsibility

Record clear and accurate notes during meetings, conferences, and other legal discussions to support case and transaction follow-up
Coordinate schedules for depositions, hearings, property inspections, closings, and attorney meetings while maintaining an organized calendar
Draft, format, and revise legal correspondence, notices, and other case or transaction-related documents for attorney review
Communicate professionally with clients, witnesses, court personnel, opposing counsel, and additional stakeholders regarding case activity and scheduling needs
Maintain organized physical and electronic files for matters involving pleadings, discovery materials, correspondence, and transactional records
Assist attorneys with preparation for closings, depositions, hearings, trials, and conferences by gathering materials and organizing supporting documentation
Research and collect factual information, due diligence records, title-related materials, corporate standing documents, and other supporting items needed for legal matters
Prepare exhibits, summaries, charts, and visual materials that help present case or transaction information clearly
Support routine discovery activities, including organizing responses, tracking deadlines, and managing related documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Commercial Real Estate Legal Secretary

We are looking for an experienced Commercial Real Estate Legal Secretary to supp...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as a legal secretary, preferably within a commercial real estate law firm or a closely related practice area (brokerage office, title company, etc.)
Strong skills in document production, word processing, and redlining legal materials with a high degree of accuracy
Experience preparing or updating commercial lease documents, legal forms, or transactional real estate paperwork
Proficiency in calendar management, file organization, and general law office administrative coordination
Working knowledge of QuickBooks for attorney billing, time tracking, and client invoicing
Ability to work on-site Monday through Friday during regular business hours and remain open to occasional overtime opportunities
Detail-oriented, personable, and dependable, with the ability to work closely with a solo attorney in a collaborative office setting

Job Responsibility

Prepare, revise, and proofread commercial real estate documents, including lease forms and related agreements, with careful attention to formatting and accuracy
Track document changes through redlining and maintain clean, organized versions of contracts and correspondence throughout each matter
Manage the attorney’s calendar, coordinate scheduling, and help ensure deadlines, appointments, and daily priorities stay on course
Handle time entry, client billing, and invoice preparation in a timely and accurate manner
Organize physical and electronic files so records, drafts, and final documents remain easy to retrieve and properly maintained
Provide day-to-day administrative support in a fully in-office environment, contributing to efficient operations for a commercial real estate practice
Assist with workflow demands that may occasionally extend into evenings or weekends, with overtime availability based on business needs and employee interest
Support office continuity during the firm’s relocation within the Phoenix area, including keeping files and administrative processes well organized as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Secretary

As a Legal Secretary with this team, you'll work closely with attorneys and para...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working experience supporting transactional attorneys/paralegals
Working experience with In-House corporate legal department (not solely law firm experience) is preferred
College degree preferred
Advanced skill with computer programs: Microsoft Office, including MS Word, Outlook, PowerPoint, and Excel
Adobe Acrobat
and company-specific internal operating programs
Excellent organizational and oral/written communication skills
Attention to detail and ability to retain transaction specific information
Ability to manage multiple priorities, meet deadlines and work independently
Ability to interact professionally with all levels of internal management and staff, as well as outside vendors and third parties

Job Responsibility

Handle administrative processes and tasks for Legal Department staff, including Legal Department Deputy General Counsel/Group Vice President, Vice President, Associate General Counsel, three Paralegals, and Claims Specialist
Prepare and edit correspondence, legal documents, and real estate transaction and corporate documentation
Schedule meetings and conference calls, including reserving on-site conference rooms
Screen incoming calls to Legal Department as well as calls directed to the Legal Department in general
Enhance the Legal Department desk manual and electronic document management system
Accept service for and distribute to appropriate parties court documents, including summons and complaints, subpoenas, hearing notices, etc.
Organize, index, and create property closing binders, including printing, scanning, and downloading related documents
Develop and maintain on-site Legal Department filing system, as well as off-site file storage shipping and retrieval system
Process check requests and expense reports for payment
Process Purchase Card Statements for Legal Department company credit card holders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Conveyancing Legal Secretary

Our client is looking for a Conveyancing Legal Secretary A leading law firm Abo...

Location

United Kingdom , Edinburgh

Salary:

31500.00 - 38500.00 GBP / Year

Michael Page

Expiration Date

Until further notice

Requirements

Previous experience in a similar role within professional services, specifically conveyancing
Strong knowledge of legal terminology and conveyancing procedures
Proficiency in using Microsoft Office and case management software
Excellent attention to detail and the ability to manage multiple tasks effectively
Strong communication and interpersonal skills
An organised and proactive approach to work

Job Responsibility

Prepare, format, and proofread legal documents related to conveyancing transactions
Manage diaries, schedule appointments, and organise meetings for legal professionals
Handle correspondence with clients, solicitors, and third parties in a professional manner
Maintain accurate and up-to-date client files and records in compliance with regulations
Assist in the preparation of completion statements and financial documentation
Coordinate the submission of Land Registry applications and other related forms
Respond promptly to enquiries, ensuring excellent client service at all times
Support the team with general administrative tasks as required

What we offer

Competitive salary ranging from £31,500 to £38,500 per annum
Permanent position within a reputable professional services firm
Opportunities to enhance your skills and grow your career in conveyancing
A supportive and collaborative working environment in Edinburgh
Additional benefits included as part of the contract

Fulltime

Legal Secretary

Our client is looking for a Legal Secretary in Dundee. A leading firm. This role...

Location

United Kingdom , Dundee

Salary:

26000.00 - 33000.00 GBP / Year

Michael Page

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Proficiency in Microsoft Office Suite, particularly Word and Excel
Excellent written and verbal communication abilities
A high level of attention to detail and accuracy in work
Previous experience in a secretarial or administrative role within the business services sector

Job Responsibility

Prepare, format, and proofread legal documents and correspondence with accuracy
Manage diaries, schedule appointments, and coordinate meetings efficiently
Handle confidential information with discretion and professionalism
Maintain organised filing systems, both electronically and physically
Provide administrative support for legal procedures and transactions
Coordinate with clients and stakeholders to ensure effective communication
Assist with billing, invoicing, and other financial administrative tasks
Support the department with ad hoc tasks as required

What we offer

Generous holiday allowance to support work-life balance
A professional and supportive work environment in Dundee

Fulltime

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