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Transaction Coordinator

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Robert Half

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Location:
United States , Portland

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking an experienced Transaction Coordinator for a project-based contract opportunity supporting brokerage operations within a commercial real estate firm. This role will focus on organizing, validating, and maintaining transaction-related data and records to ensure accuracy across listings, ownership research, and market reporting initiatives. This is a structured, data-intensive assignment ideal for someone who thrives in high-volume environments and can work independently on research and database-related projects.

Job Responsibility:

  • Support active transactions by organizing, validating, and maintaining accurate property and ownership records
  • Utilize advanced Microsoft Excel skills to sort, filter, reconcile, and validate large datasets related to listings, ownership, and market research
  • Research and verify commercial property ownership information across multiple public record platforms and online databases to support transaction files
  • Update and maintain rent comparison tracking sheets by reviewing and analyzing market reports to ensure data accuracy for underwriting and listing support
  • Standardize database records by applying consistent naming conventions and formatting protocols to ensure clean and usable transaction data
  • Identify and resolve discrepancies, inconsistencies, or missing information within transaction-related datasets
  • Perform detailed quality control reviews to ensure all data entered into brokerage systems and CRM platforms is accurate and complete
  • Support market and transaction reporting efforts by organizing and validating relevant property and ownership data
  • Manage high-volume coordination tasks independently while maintaining precision and meeting project timelines
  • Collaborate with brokers and internal team members to ensure transaction documentation and supporting data are organized and reliable

Requirements:

  • Advanced proficiency in Microsoft Excel, including data validation, formatting, sorting, and reconciliation
  • Experience supporting commercial real estate transactions, brokerage operations, or property ownership research
  • Strong understanding of data integrity principles and the importance of accuracy in transaction documentation
  • Exceptional attention to detail and ability to manage repetitive, high-volume tasks with consistency
  • Experience researching property ownership through public records, Secretary of State filings, or similar platforms preferred
  • Ability to work independently in a structured, deadline-driven environment

Nice to have:

  • Familiarity with rent comparison analysis, market reporting, or underwriting support is a plus
  • Experience working with CRM or transaction management systems used in commercial real estate is advantageous
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

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