Transaction Coordinator Job at JLL (San Francisco)

Job Description

We are looking for a Transaction Coordinator to join our Markets Operations team. The successful candidate will provide white glove transaction support to a highly dynamic, successful team of brokers. Only those with a laser focus on details, thrive on deadlines and capable of managing up will succeed. We need a team player that can contribute across operational & financial functions while supporting the business to drive and grow revenue. This role provides a unique opportunity and exposure to all aspects of the commercial real estate business and our firm. You will partner with local marketing, research, finance and HR business partners as well as work alongside our executive leadership team.

Job Responsibility

Act as primary liaison between brokerage, operations & corporate finance
Provide outstanding customer service to brokerage team, finance team & external clients
Manage brokerage pipeline at 100% accuracy
Review & submit commercial real estate deals for revenue recognition – collect & validate required documents & maintain lease database and files
Calculate & generate invoices upon request, within 48hrs
Process and validate all transactions within JLL database
Maintain leasing deal database – ensure ALL data (new and historical) is accurate
Provide Reporting to brokerage, leadership and local business support lines to support business development, revenue projections and collections
Manage Property Marketing Reimbursables – Validate contracts, oversee project tracking and billing, manage AR
Review and provide updates on important financial reporting in partnership with operations, brokerage and finance leadership teams
Accounts Receivable Management - ensuring timely collections

Requirements

Bachelor’s Degree required
2-3 years of relevant work experience in a professional company environment preferred
Must be resourceful, proactive, problem Solver who is detail oriented
Able to adapt to strong personalities and maintain a customer focused work ethic
Proficiency with Microsoft Office Suite (strong-above average Excel skills) & Adobe Acrobat
Ability to learn new software and internal JLL platforms
General knowledge of financial terms and principles. Ability to calculate complex figures with accuracy
Enjoys working in a fast-paced, dynamic environment
Strong time management skills and ability to work both independently and with a team environment
Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
Must have a positive attitude and willingness to learn
Ability to stay calm under pressure and multiple deadlines, assigned last minute
Must be accountable and able to assert discretion and professionalism when given access to confidential and private information
Candidates must be authorized to work in the United States without sponsorship

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

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