Training and Administrative Support Coordinator Job at Airswift Sweden (Anchorage)

Client Services and Training Coordinator

The Client Services & Training Coordinator is a hybrid role that supports the de...

Location

Canada , Daajing Giids Haida Gwaii Masset

Salary:

27.00 - 28.00 CAD / Hour

Hecate Strait Employment Development Society

Expiration Date

Until further notice

Requirements

Post-secondary education in Business Administration, Social Services, Adult Education, Community Development, or a related field
Minimum of two (2) years of experience in office management, service delivery, adult education, facilitation, or related areas
Knowledge of local labour markets, employer needs, and community resources on Haida Gwaii
Strong digital literacy, including Microsoft Office, online learning platforms, and virtual meeting tools
Excellent interpersonal, facilitation, and presentation skills with the ability to motivate and engage adult learners
Strong written and verbal communication skills
Ability to work independently and as part of a regional team
Experience working with Indigenous communities and diverse client groups
Strong organizational, problem-solving, and decision-making abilities
Access to a reliable personal vehicle for travel between communities as required

Job Responsibility

Oversee daily operations of the Masset office, ensuring a safe, welcoming, and efficient service environment for clients and staff
Provide day-to-day coordination and support to a multi-site service delivery team
serve as a resource for staff questions related to service delivery and WorkBC processes
Carry and manage an assigned client caseload, providing Employment Advisor–level services including intake, assessment, action planning, service coordination, documentation, and follow-up, in accordance with WorkBC policies and procedures
Coordinate office services, including supplies, equipment, IT requests, maintenance, security, and vendor communication
Conduct routine facility checks and liaise with the Building Coordinator to arrange repairs and upgrades
Support the coordination and delivery of WorkBC programming on-island, including labour market activities, documentation support, and compliance tasks as directed by leadership
Assist with onboarding new staff in collaboration with Human Resources and management, including orientation, training support, and systems access coordination
Maintain collaborative relationships with employers, community organizations, Indigenous communities, and service partners to support training and employment opportunities
Coordinate certificate-based training, local events, and community engagement initiatives

What we offer

paid vacation
paid sick leave
discretionary paid days off
professional development opportunities
$1/hr for on island living allowance

Fulltime

Medical Billing and Administrative Coordinator

Fairweather is seeking a Medical Billing and Administrative Coordinator to suppo...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Experience with medical billing and coding required
Familiarity with electronic health record systems required
Knowledge of CPT, ICD-10, and healthcare billing processes preferred
Strong organizational and communication skills
Ability to handle confidential information professionally
Proficient with Microsoft Office and general computer systems
Ability to work independently and manage multiple priorities

Job Responsibility

Process and manage medical billing for Anchorage and DAC clinic operations
Review patient encounters and ensure accurate coding and documentation
Work with providers and clinic staff to resolve billing discrepancies
Assist with CPT, ICD-10, and other billing code review and entry
Coordinate with finance regarding invoices, payment tracking, and client billing
Support occupational health and drug/alcohol program billing workflows
Maintain billing records and assist with reporting as needed
Assist with management and maintenance of electronic health record systems
Ensure accurate entry of patient demographics, insurance, and encounter information
Help troubleshoot workflow or documentation issues within the EHR platform

Fulltime

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Office and Administrative Coordinator

Our client is seeking a dependable and detail-oriented Temporary Office & Admini...

Location

United States , San Diego

Salary:

35.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in an administrative or office support role preferred
Comfortable in a temporary assignment with a defined end date
Strong organizational skills and attention to detail
Ability to multitask and adapt to changing priorities
Willingness to take on additional responsibilities as needed
Experience in a professional or corporate environment

Job Responsibility

Assist with calendar coordination and scheduling
Support travel arrangements and meeting logistics
Prepare and submit expense reports accurately and on time
Manage routine office supply ordering, including monthly Amazon orders
Provide general administrative assistance to the team as needed
Assist with invoice processing and data entry into the accounting system
Help ensure invoices are coded correctly and routed for approval
Track invoices and follow up to support timely payment
Provide support on basic project-related administrative tasks, as needed
Assist with event coordination and timely distribution of invitations and materials

Fulltime

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Security Training and Support Supervisor

Allied Universal® is hiring a Training and Support Supervisor (Hourly). The Trai...

Location

United States , Middle Amana

Salary:

21.63 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of one (1) year of experience in security, training, or compliance management
Strong communication and interpersonal skills with the ability to effectively convey information and collaborate with employees and teams
Proficiency with training software and tools, including Learning Management Systems (LMS), and technical troubleshooting skills for training platforms
Strong organizational and time-management abilities, with attention to detail in managing training schedules, materials, and records
MUST have a valid driver's license and 1+ years of Supervisor experience

Job Responsibility

Assist in the development and preparation of training materials, including presentations, handouts, and online resources
Coordinate and schedule training sessions, ensuring all logistics are arranged and communicated to participants
Track employee training progress, attendance, and completion, maintaining accurate records and reports
Troubleshoot technical issues related to training platforms, software, and equipment, providing support during training sessions
Facilitate training sessions, ensuring a smooth and effective delivery of content to employees
Provide administrative support to the training team, including organizing files, updating training records, and managing documentation
Respond to employee inquiries and provide guidance on training programs, resources, and scheduling
Collaborate with department leaders to identify training needs and assist in the implementation of training solutions
Evaluate the effectiveness of training programs through feedback and assessments, recommending improvements as necessary
Maintain a positive learning environment, offering continuous support to ensure employees' development and success

What we offer

medical
dental
vision
401k
life insurance
Schedules that fit with your personal life goals
Ongoing paid training programs and career growth opportunities
Employee discounts through our perks program to your favorite restaurants, entertainment venues and much more

Fulltime

Specialized Administrative and Program Support

Amentum is seeking highly motivated, self-starting office Administrative Support...

Location

United States , Slippery Rock

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Active Secret clearance required
Bachelor’s degree or equivalent (at a minimum) and two years of experience related to the requirements
superior oral and written communications skills
good command of the English Language
Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, Outlook, and MS Teams
Working with teams and independently required
May be required to lift general office items (20-30lbs)
Expected in office work five days a week with occasional telework that is dependent on the government’s needs
U.S. driver’s license and be capable of operating government vehicles
Travel may be required

Job Responsibility

Records and file management
Employee in- and out-processing
Assist in managing DOD, DSS, and local office policies and programs
Support the field office chief in scheduling
Correspondence drafting and routing
Travel planning (Defense Travel System [DTS] or MyTravel)
Conference room coordination
Office equipment and supply inventory maintenance
Government timecard program (DAI) management
Receipt and routing of office mail/correspondence

Fulltime

Select Country

Training and Administrative Support Coordinator

Job Description

Job Responsibility

Requirements

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