Trainee Administrator - Real Estate

• Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
• Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Ensuring client records are maintained accurately and with a high degree of integrity
• Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced
• Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping
• Pro-actively taking on additional responsibilities and administration tasks as required
• Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
• Driving personal development using all the resources available

• Strong academic background
• Willingness to study towards professional qualification (e.g. ICSA or STEP)
• Previous relevant administration experience or enthusiasm to move into a corporate administration position
• Excellent written and verbal communication skills
• Working knowledge of MS Office package (Outlook, Word, Excel, Power Point)
• Ability to deal with tasks independently and use own initiative
• Responsive and client focused, with strong organisational skills and attention to detail
• Must be committed and driven to achieving excellence for themselves, their client and their team

Experience in using Viewpoint would be an advantage