Trade Show Manager

• Trade Show Execution & Support: Provide end to end ownership or part time support for assigned trade shows depending on need — from planning to execution to post show closeout
• Manage or assist with logistics, booth design coordination, show services, shipping, and on site operations (as needed)
• Step in to support existing team members, acting as backup or shadow where appropriate
• Internal Collaboration: Work with marketing, sales, product, and other internal stakeholders to ensure show deliverables align with broader business goals
• Communicate timelines, requirements, and status updates clearly and proactively
• Budget Management: Build and manage budgets for assigned shows
• Track spend, monitor variances, and ensure financial accountability
• Identify opportunities for cost savings or vendor efficiencies
• Vendor & Partner Coordination: Oversee relationships with vendors, including exhibit houses, show service providers, freight carriers, and show organizers
• Secure quotes, manage timelines, and ensure high quality service delivery
• Logistics & Operations: Ensure timely shipping, delivery, and return of show materials
• Maintain accurate tracking across multiple shows and deadlines
• Confirm all assets, collateral, and equipment are show ready

• 5+ years of tradeshow experience
• Ability to travel
• Proven experience managing high volume trade show portfolios, ideally 10–20+ shows per month
• Strong communication skills, with demonstrated success working cross functionally across marketing, sales, product teams, and external partners
• Exceptional budget oversight experience, including forecasting, reconciliation, and cost optimization
• Ability to operate independently, prioritize among competing deadlines, and seamlessly integrate into an established process

Experience in the healthcare or medical technology space