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Valero Logo Valero · Office Administration

Track Clerk

United States, Wilmington Employment contract 37400.00 - 51500.00 USD / Year · Job Posted February 18, 2026
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Job Description

Assists with the effective operation of the TRACK system based on established processes/procedures. Supports and assists other departments and timekeepers using the TRACK system on a daily basis.

Job Responsibility

  • Assists with the effective operation of the TRACK system based on established processes/procedures
  • Supports and assists other departments and timekeepers using the TRACK system on a daily basis
  • Sets-up new user profiles and maintains security for the TRACK System within established procedures
  • Ensures badges are appropriately set up and activated
  • Assists with assigning agreed upon schedules and pay formulas to each contract employee in TRACK and verifies accurate pay rates
  • Assists with generating contractor workforce schedules, including shifts and days onsite
  • Allocates billable hours for each contractor to one or more charge-to codes based on corporate and plant standards
  • Downloads information into SAP when allocations are completed and approved on contractors
  • Reviews timesheets and work schedules, and enters time worked for each contractor into the TRACK system based on established processes/procedures
  • Performs verification of invoices against the TRACK System and assists with resolving discrepancies based on set procedures in a timely manner
  • Assists with various reports as required for contractors and/or management
  • Assists with system upgrades

Requirements

  • High school diploma or GED required
  • Bachelor's or higher level degree preferred
  • 1 year of administrative experience preferred
  • Experience with accounts payable and/or refinery maintenance or capital expenditure administration preferred
  • Able and willing to work on-site, in-person at the Valero Wilmington Refinery, required
  • Good attention to detail
  • Ability to learn job specific computer applications
  • Basic skill using Microsoft Office programs (i.e., Word and Excel)
  • Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation
  • Ability to abide by confidentiality requirements when working with sensitive information, results, and communications
  • Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization
  • Ability to communicate effectively through written and verbal methods
  • Ability to accomplish work within required timelines, including short, long, and emergency timeframes
  • Ability to cross-train in other department duties to ensure efficient coverage department responsibilities
  • Ability to work with others to accomplish challenging assignments
  • Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements
  • All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential)

Nice to have

  • Bachelor's or higher level degree
  • 1 year of administrative experience
  • Experience with accounts payable and/or refinery maintenance or capital expenditure administration

What we offer

  • Excellent benefits package
  • Opportunities for personal growth
  • Caring and committed culture
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