Town Administrator Job at Massachusetts Municipal Association (Oak Bluffs)

Executive Assistant to the Town Administrator and Select Board

This position provides confidential, high-level administrative support and serve...

Location

United States , Swampscott

Salary:

65000.00 - 75000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience
Strong proficiency in Microsoft Office
excellent communication and organizational skills
ability to work independently, manage competing priorities, and maintain strict confidentiality

Job Responsibility

Managing communications and schedules
preparing Select Board agendas, meeting materials, and minutes
ensuring compliance with the Open Meeting Law and Public Records Law
maintaining official records
processing licenses under Select Board authority
coordinating board and committee appointments
assisting with budget tracking and invoice processing
drafting correspondence and legal notices
maintaining the Select Board’s website content
regularly attends Select Board meetings, including executive sessions

Fulltime

Assistant Town Clerk

The town of Middleborough seeks qualified applicants for the position of Assista...

Location

United States , Middleborough

Salary:

70367.86 - 106436.93 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree in government or business administration or a related field
two to three years of related experience, including experience in working with the public
or an equivalent combination of education and experience
must become a Notary Public
strong organizational, communication and customer service skills
ability to interact positively with the Select Board, Town Manager, department heads and the public

Job Responsibility

Town Meeting preparation and follow-up
management of vital statistics and records
issuance of a variety of state, county and town licenses, permits and certificates
dissemination of open meeting and public records requirements through the posting and publication of appropriate town events
daily reconciliation of all monies received by the office
elections and voter registration
certification of nomination papers
Town Census data
perform any and all other duties related to the functionality of the department as deemed necessary by the department heads
assists in carrying out all office responsibilities including assuming all responsibilities of the Town Clerk in their absence

Fulltime

Town Administrator

Acushnet, (Population 10,602), a financially sound town, located on the Massachu...

Location

United States , Acushnet

Salary:

125000.00 - 150000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Person especially fitted by education, training or previous experience in public administration to perform the duties of his office
Shall devote full time to the office and shall not hold any other public office, elective or appointive, nor engage in any other business or occupation during his term
Demonstrated leadership ability
Extensive knowledge of administration and finance, human resources, collective bargaining, public works, public safety, planning, and infrastructure project management
Ability to plan and execute a $35+ million budget

Job Responsibility

Chief administrator officer of the town
Responsible to the Board of Selectmen for the administration of all town affairs

Fulltime

Assistant Town Administrator

The town of Millville is seeking qualified and experienced applicants capable of...

Location

United States , Millville

Salary:

48000.00 - 54000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business management or a related field preferred
three years of experience in municipal management preferred
or an equivalent combination of education and experience

Job Responsibility

Acts as the “Chief of Staff” for the Town Administrator
Will be the face of the town of Millville on a day-to-day basis
Provide customer service to the townspeople, Board of Selectmen, and Town Administrator
Take the lead on certain projects

What we offer

Health and retirement plan participation

Executive Assistant to the Town Administrator

The town of Leicester is seeking a full time Executive Assistant to the Town Adm...

Location

United States , Leicester

Salary:

64016.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree (bachelor’s degree preferred) and/or two to four years’ administrative experience, preferably in a municipal setting, required, or any equivalent combination of education and experience
Confidentiality is a must
Self-motivated
Extremely detail oriented
Can work with employees, volunteers and the public with ease
Can handle a high-volume workload while effectively multitasking
High level of confidentiality
Self-prioritization
Impressive organization skills

Job Responsibility

Providing a variety of complex administrative, analytical, and professional duties
Leading the daily office activities of the office
Preparing agendas, packets and meeting minutes
Licensing businesses
Managing the town’s insurance
Processing department payroll and invoices
Managing department budgets
Assisting with human resource and IT functions
Attendance at evening meetings in absence of the Assistant Town Administrator/Town Administrator

Fulltime

Purchasing Assistant

The town of Walpole is seeking applicants for a full time 35 hours per week, Pur...

Location

United States , Walpole

Salary:

28.29 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

High school graduate plus two years of technical school or junior college with three years of office experience or any equivalent combination of education and experience
Requires familiarity with computer software applications (i.e. Word and Excel)
Requires working knowledge of Massachusetts General Laws as they pertain to municipal finance, municipal bidding and purchasing
Must be detail-oriented to ensure the meeting of contract deadlines
Effective customer service and communication skills are required to address a wide-ranging public audience in person and in writing

Job Responsibility

Provides clerical and administrative support for the purchasing function and general office support for Town Administration

Fulltime

Assessing Technician

Position is responsible for performing highly technical, clerical, confidential ...

Location

United States , Canton

Salary:

29.97 - 33.76 USD / Hour

TOWN OF CANTON

Expiration Date

Until further notice

Requirements

Associate degree in business, finance or accounting required
Three to five years of experience in an office where assessing and/or appraising operations are primary responsibilities
Must complete basic assessing courses approved and required by the Massachusetts Department of Revenue and the Massachusetts Association of Assessing Officers as a condition of continued employment
Knowledge of the laws, regulations, rules, procedures, and forms applicable to assessing administration
Knowledge of Town By-Laws, regulations, policies, and programs as they apply to department operations
Knowledge of assessment and sales ratios
Knowledge of types of property ownership
Knowledge of office management principles and practices and equipment used by the department
Knowledge of computers, the internet, Excel and Word
Knowledge of PK (Cama system), Munis, Viewpoint, Norfolkdeeds, MassDOT, Dept. of Revenue (regular website & Gateway (for reporting)), MLS

Job Responsibility

Assists in the preparation of real estate bills and other tax forms and records
Researches MLS listings to get valuable information for assessment of homes
Processes sales surveys sent as a result of deed transfers
Creates, maintains and generates sales reports (using SQL) for public
Downloads deeds from Assessor’s link to Norfolkdeeds.org
Researches plans, trusts, homesteads and other documents to ensure records are correct
Provides deeds and other Registry documents to residents upon request
Responsible for reviewing confidential information and determining qualification for all exemption applications
Maintains reports, creates mass mailings and assists residents with exemption applications
Ensures that all exemptions are entered into Munis for preparation of actual tax bills

What we offer

benefits eligible
AFSCME Union position

Fulltime

Administrative Assistant

Location

United States , Marshfield

Salary:

64845.30 USD / Year

Massachusetts Municipal Association

Expiration Date

April 10, 2026

Requirements

Knowledge of department regulations, policies, programs and operations
knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software
ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel
ability to work independently in an efficient manner
ability to communicate effectively in written and oral form
ability to establish and maintain a record keeping systems
ability to operate a telephone and standard office equipment
ability to manage multiple tasks in an efficient manner
ability to deal tactfully with disgruntled people
skill in operating computers and applicable word processing and statistical applications

Job Responsibility

Provide extensive customer support in person, vial email and telephone
Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters of appreciation
Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board
Prepare motions and PowerPoint presentation for Select Board meetings and town meetings
Prepare biweekly Select Board agenda and post meeting and agenda with the Town Clerk and on the town’s website
Attend Select Board meetings and prepare minutes for approval. Post minutes once approved
Prepare correspondence for Select Board and Town Administrator
Process requests for temporary licenses and coordinate with appropriate departments. Prepare for Select Board approval, distribute licenses and collect fees
Coordinate applications and registrations for Marshfield Fair and other events in town

Fulltime

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Town Administrator

Massachusetts Municipal Association

Location:
United States , Oak Bluffs

Category:
Public Sector

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 18, 2026

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