Total Rewards Analyst & Stock Administrator

• Stock Plan Administration (25-50%, to increase over the next 6 months)
• Equity Plan Management
• Help administer company’s equity programs, including stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs)
• Administer EarnIn’s equity compensation programs in collaboration with our third-party stock plan administrator
• Managing new hires/terminations in equity administration platform
• Prepare and distribute grant agreements (stock options, RSUs, etc.)
• Process new equity grants, exercises, vesting, and cancellations in equity management systems
• Maintain accurate and up-to-date records of all equity transactions
• Manage off boarding equity communications and option expiration timelines
• Track and update employee status changes that affect vesting (e.g., LOA, termination)
• Compliance and Reporting
• Ensure compliance with federal, state, and international securities laws and regulations
• Prepare and file Section 16 forms, Form 144, and other SEC filings as required
• Support corporate governance activities related to equity and stockholder matters
• Assist with external audits and coordinate with internal audit and finance teams to ensure proper controls
• Employee Support
• Serve as the primary point of contact for employees regarding equity grants, vesting schedules, and exercises
• Provide training and resources to employees to enhance understanding of equity programs
• Respond to inquiries regarding equity statements, tax implications, and plan rules
• System Administration
• Manage and maintain equity management platforms (Carta, Future: E*TRADE, Shareworks, etc.)
• Maintain cap table in equity platform, including employee and investor records
• Perform system reconciliations with payroll, HRIS, and finance systems to ensure accuracy
• Generate regular reports on equity activity for HR, finance, accounting, and executive leadership
• Collaboration
• Partner with Legal, HR, Finance, and Payroll teams to ensure accurate processing and reporting
• Support Finance in calculating stock-based compensation expense in accordance with GAAP
• Provide data and analysis for board meetings, investor relations, and external communications: board decks with burn rate models and equity pool increases
• Run and send equity-related reports to stakeholders
• Process Improvement
• Develop and implement best practices for equity plan administration
• Review and update policies, procedures, and documentation related to stock administration
• Identify opportunities for automation and process efficiency
• Compensation Administrative and Tactical Execution (10-20%)
• Analyze, design, and support compensation programs and processes including annual salary review, merit cycles, promotions, and market benchmarking
• Partner with People Business Partners, Talent Acquisition, and functional leaders to ensure equitable and competitive offers, promotions, and internal transfers
• Conduct global compensation market research, including participation in salary and total rewards surveys and analysis of compensation trends
• Assist in maintaining job architecture, leveling guidelines, and salary ranges
• Benefits Administration (20-30%)
• Support the administration of EarnIn’s employee benefits programs including health, dental, vision, life, disability, and leave of absence programs
• Partner with brokers and benefits vendors to ensure timely enrollment, compliance, and employee support
• Assist with benefits communications and employee education initiatives to promote understanding and utilization
• Perform benefits audits and maintain compliance with all applicable regulations (e.g., ERISA, ACA, HIPAA, COBRA)
• Support Leave of Absence Management
• Analytics & Reporting (10-15%)
• Build and maintain compensation, benefits, and equity dashboards and reporting tools to support business and compliance needs
• Generate actionable insights from HR data to guide strategic decision-making and improve employee experience
• Participate in audits and maintain data integrity across HRIS and equity systems

• 3+ years of experience in an Equity Administration role, preferably in a high-growth tech environment
• Solid working knowledge of benefits compliance and compensation principles (e.g., FLSA, IRS regulations, SOX, Section 409A)
• Hands-on experience with HRIS and equity management systems (e.g., Workday, Carta, Shareworks, Equity Edge, Fidelity)
• Exceptional Excel and data modeling skills
• experience with reporting and visualization tools (e.g., Tableau, Looker, or Google Data Studio)
• Highly analytical mindset paired with strong attention to detail and the ability to execute flawlessly
• Excellent written and verbal communication skills
• capable of demystifying complex topics for a broad employee audience
• Strong project management skills and a desire to create scalable, sustainable processes
• Bachelor’s degree in Human Resources, Finance, Business, or related field
• CEP and CCP or CEBS certification a plus

CEP and CCP or CEBS certification a plus