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We are seeking a highly detailed and motivated Title Researcher to support property title research across Canada (excluding Quebec). In this role, you will conduct accurate title searches, analyze land registry documents, and provide essential information to internal teams supporting real estate transactions, mortgage discharges, and legal due diligence. This position is ideal for someone who is organized, analytical, and experienced with provincial land registry systems such as Teraview, Teranet, myLTSA, SPIN2, ISC, and Property Online. You will collaborate closely with internal stakeholders and play a crucial role in ensuring title integrity and smooth transactional workflows.
Job Responsibility:
Communicate with internal/external customers via multiple mediums with accuracy and professionalism
Perform accurate and efficient title searches across all provincial land registry systems, ensuring compliance with each jurisdiction’s unique legislative and regulatory requirements
Analyze and interpret land title documents, legal descriptions, and encumbrances to identify ownership interests, active charges, and potential title issues
Utilize electronic platforms such as Teraview (ON), myLTSA (BC), SPIN2 (AB), ISC (SK), and Property Online (NS, NB, PEI) to retrieve, assess, and report property records
Identify and escalate discrepancies in title chains, outstanding interests, or registration inconsistencies to support timely resolutions and protect client interests
Collaborate with internal stakeholders, legal professionals, and land registry offices to clarify complex title issues and ensure high service quality across all lines of business
Deliver clear, concise search summaries and exception notes to enable informed decision-making by mortgage discharge, underwriting, and legal teams
Requirements:
Minimum 1 year of related experience
High School diploma or equivalent experience
Minimum 6 months experience in mortgage administration
Land title system training, either via internal onboarding or recognized real estate law programs
Professional certification or coursework in Real Property Law
Professional certification or coursework in Title Searching Procedures
Professional certification or coursework in Electronic Registration Systems
Experience with provincial systems, such as Teraview (Ontario), myLTSA (British Columbia), SPIN2 (Alberta), ISC (Saskatchewan), POL (Nova Scotia), Property Online (PEI, NB, NS)
What we offer:
Monday - Friday, Hybrid - 3x from office / 2x home
9:00 AM to 5:00 PM
Get your foot in the door with a reputable Real Estate Insurance company
Located conveniently in Oakville
Free parking on-site
Work with a close knit team
Permanent Opportunity
10 personal days, 15 vacation days
Benefits - Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials
Bonus potential
Group retirement savings plan with company match
Paid volunteer opportunities and charitable donation matching
Employee recognition programs that include referral incentives
Potential for performance-based incentives
The opportunity to participate in the stock purchase plan