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O'Hagan Meyer Logo O'Hagan Meyer · Office Administration

Time Entry Clerk

United States, Chicago 41600.00 - 52000.00 USD / Year · Job Posted January 30, 2026
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Job Description

O'Hagan Meyer is seeking a reliable and detail-oriented Time Entry Clerk to join our busy law firm in the Chicago Loop. The ideal candidate will be proactive, highly accurate, and take pride in producing error-free work. This individual will demonstrate discretion, professionalism, and strong problem-solving skills while ensuring attorney time is entered into the firm’s financial systems efficiently, timely, and accurately.

Job Responsibility

  • Time Entry Data Input: Accurately enter daily, weekly, and monthly billable and non-billable time from attorneys into the firm’s timekeeping software to adhere with the firm’s time entry policy deadlines (e.g., Aderant, iTimekeep)
  • Narrative Editing and Formatting: Review and edit time entry narratives for clarity, professionalism, and compliance with client guidelines (e.g., avoiding vague descriptions)
  • Client Guidelines Compliance: Ensure all entries comply with client-specific requirements, adjusting for any warnings or errors that appear in the system before submission including proper use of task and activity codes
  • Discrepancy Resolution: Work directly with attorneys to resolve missing, incomplete, or duplicate time entries
  • Quality Control: Review finalized entries for accuracy and completeness
  • Confidentiality: Handle sensitive client and financial information with the highest level of discretion
  • Additional Support: Assist with special projects and perform other duties as assigned

Requirements

  • Strong and accurate typing skills
  • Proficiency in Microsoft Office (Excel, Outlook, Word) and Adobe (PDFs)
  • Excellent attention to detail and strong organizational skills
  • Strong data and task management skills
  • Clear, professional communication skills and a team-oriented mindset
  • Ability to prioritize tasks and meet strict deadlines in a fast-paced environment
  • Ability to sit for prolonged periods and work at a computer workstation

What we offer

  • Health Care Plan (Medical, Dental, & Vision)
  • 401(k) Retirement Plan
  • Life Insurance (Basic, Voluntary, & AD&D)
  • Paid Time Off (Vacation, Sick Leave, & Company Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long-Term Disability
  • Training & Development
  • Free Food & Snacks in Office
  • Wellness Resources
  • Commuter Benefits
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