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Blackrock Health Hermitage Clinic Logo Blackrock Health Hermitage Clinic · -

Theatre Administrator/ Verifier

Ireland, Galway · Job Posted May 29, 2026
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Job Description

The post holder will be responsible for the organisation and efficient running of the theatre office in addition to verifying theatre cases.

Job Responsibility

  • Compile theatre list each week according to Theatre Schedule, Admissions and Same Day Surgery
  • Liaise with Consultant Surgeons, Anaesthetists, Surgeons Secretaries re list information and list requirements
  • Update as necessary theatre lists with emergency cases and relevant information
  • Assisting Theatre Sisters in day to day running of the Theatre Department
  • Attend and minute departmental meetings/progress report meetings
  • Inform Theatre Sisters, Theatre Staff & Consultant Surgeons of Changes or Information during the day as changes occur
  • Cross cover verifying role for annual leave
  • Book accommodation for on call theatre staff
  • Book radiographer for cases under instruction of nurse
  • Phone Duties Including noting all queries that come in by telephone and liaising with relevant party
  • Administration Duties including off duty, letters to relevant parties, information bulletins, policies consultant preferences and costings as requested
  • Greeting Theatre Visitors and directing them as appropriate
  • Organising lockers, fobs, and relevant information for all new Consultants & Theatre Staff on arrival
  • Ensure that a sufficient stock of stationary and theatre documentation booklets etc. is available in the Theatre Department
  • Confirm that all theatre cases are correct and completely documented and that all cases are 'verified' within the system in a timely manner
  • Ensure that all documents are electronically signed by the end of each day
  • Perform daily charge reconciliation to ensure all charges generated the previous day, arrive in the Billing module
  • Maintain and apply coding for each case as it occurs
  • Maintain all records relating to implantable items
  • Maintaining the Meditech database on a daily basis to ensure the smooth running of the Theatre utilization reports
  • Maintain OR/MM Dictionaries – in terms of flagging any implants on the OR side for tracking
  • Provide backup coverage for the Scheduler and the Stores / Theatre HCA
  • Participate in audits
  • Providing the first level of system support as problems are reported by the Theatre staff
  • Working as a liaison between IT and the Theatre as problems are identified
  • Any other duties as assigned by the Theatre Manager

Requirements

  • Business qualification - desirable
  • Ideally 5 years relevant administration experience in a healthcare setting
  • Excellent numeracy, communication and organisational skills
  • Computer skills – e.g. Excel, Word, PowerPoint, Publisher
  • Understanding of general medical terminology
  • Previous experience with Meditech patient information system (Desirable)

Nice to have

  • Business qualification
  • Previous experience with Meditech patient information system
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