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Robert Half Logo Robert Half · Office Administration

Tenant Services Coordinator

United States, Kirkland · Job Posted May 04, 2026
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Job Description

We are looking for a detail-oriented Tenant Services Coordinator to support day-to-day operations for commercial properties in Kirkland, Washington. This Long-term Contract position is ideal for someone who combines strong administrative ability with a service-focused approach to tenant and vendor coordination. The role will contribute to lease administration, property documentation, and office support while helping maintain organized, responsive property management operations.

Job Responsibility

  • Coordinate daily administrative activities for assigned properties, including maintaining records, tracking correspondence, and organizing operational documentation
  • Support leasing and property management processes by preparing documents, monitoring key dates, and assisting with tenant-related requests
  • Serve as a point of contact for tenants, vendors, and internal teams, ensuring questions and service needs are addressed promptly and professionally
  • Maintain accurate property data and financial or lease-related information within Yardi and other internal systems
  • Assist with scheduling inspections, vendor visits, maintenance follow-up, and other property operations to keep activities moving efficiently
  • Prepare reports, files, and general office materials needed for property managers and stakeholders
  • Monitor service requests and administrative workflows to help ensure timely completion and consistent communication
  • Contribute to updates in operational processes or system-related tasks when required as part of ongoing property administration support

Requirements

  • Previous experience in commercial property management, residential property management, or a related property administration role
  • Working knowledge of Yardi Software for maintaining records, tracking leases, or supporting property operations
  • Strong customer service skills with the ability to interact professionally with tenants, vendors, and team members
  • Experience providing administrative assistance in a fast-paced office or property management environment
  • Solid organizational skills with close attention to detail and the ability to manage multiple priorities effectively
  • Clear written and verbal communication skills for handling documentation, follow-up, and routine coordination
  • Proficiency with standard office tools and general computer systems used for reporting, scheduling, and recordkeeping

What we offer

  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
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