Tenant Services Administrator Job at Robert Half (Falls Church)

Tenant Services Coordinator

We are looking for a detail-oriented Tenant Services Coordinator to support day-...

Location

United States , Kirkland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in commercial property management, residential property management, or a related property administration role
Working knowledge of Yardi Software for maintaining records, tracking leases, or supporting property operations
Strong customer service skills with the ability to interact professionally with tenants, vendors, and team members
Experience providing administrative assistance in a fast-paced office or property management environment
Solid organizational skills with close attention to detail and the ability to manage multiple priorities effectively
Clear written and verbal communication skills for handling documentation, follow-up, and routine coordination
Proficiency with standard office tools and general computer systems used for reporting, scheduling, and recordkeeping

Job Responsibility

Coordinate daily administrative activities for assigned properties, including maintaining records, tracking correspondence, and organizing operational documentation
Support leasing and property management processes by preparing documents, monitoring key dates, and assisting with tenant-related requests
Serve as a point of contact for tenants, vendors, and internal teams, ensuring questions and service needs are addressed promptly and professionally
Maintain accurate property data and financial or lease-related information within Yardi and other internal systems
Assist with scheduling inspections, vendor visits, maintenance follow-up, and other property operations to keep activities moving efficiently
Prepare reports, files, and general office materials needed for property managers and stakeholders
Monitor service requests and administrative workflows to help ensure timely completion and consistent communication
Contribute to updates in operational processes or system-related tasks when required as part of ongoing property administration support

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

M365 Tenant, Teams & Messaging Administrator - AVP

Embark on a transformative journey as a M365 Tenant, Teams & Messaging Administr...

Location

United States , Whippany

Salary:

115000.00 - 160000.00 USD / Year

Barclays

Expiration Date

Until further notice

Requirements

Considerable experience in M365 Product Suite including Teams, SharePoint Online and Exchange Online
Hands-on administration of Microsoft Azure / Entra and Microsoft 365 services, including a deep understanding of Entra ID synchronization and access management
Advanced scripting skills, particularly in PowerShell, with the ability to automate and optimize operational processes
Relevant Microsoft certifications such as M365 Fundamentals, M365 Security Administrator, and/or Enterprise Administrator Expert
MS-700 (Managing Microsoft Teams) certification or equivalent experience

Job Responsibility

Join the Operations L3 support team, playing a critical role in maintaining service stability, resolving complex incidents, and ensuring the reliability, scalability, and security of the Microsoft 365 platform
Contribute to the team by leveraging your expertise in Microsoft 365, Entra, Agent 365, Exchange, and Proofpoint, with a particular emphasis on automation and security

What we offer

Medical, dental and vision coverage
401(k)
Life insurance
Other paid leave for qualifying circumstances
Incentive award
Competitive holiday allowance
Life assurance
Private medical care
Pension contribution

Fulltime

New

Leasing Occupancy Specialist

Location

United States , Chelsea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property administration, leasing support, housing occupancy, or a related administrative role
Ability to interpret eligibility standards, verify documentation, and perform rent calculations with accuracy
Strong customer service and interpersonal skills with the ability to communicate clearly with applicants, tenants, and staff
Proficiency with Microsoft Word, Excel, and Outlook, along with comfort handling data entry and email correspondence
Experience managing appointments, maintaining files, and working effectively in a detail-driven office environment
Ability to use a multi-line phone system and respond to inquiries promptly and courteously
Strong organizational skills, sound judgment, and the ability to protect confidential information
High school diploma or equivalent required
additional administrative or housing-related training is a plus

Job Responsibility

Review household income and supporting documentation to determine appropriate rent amounts based on established guidelines
Assess applicant and resident files to confirm housing eligibility and identify any missing or incomplete information
Create and distribute written notices related to rent changes, recertifications, and other occupancy updates
Meet with applicants and current residents to conduct interviews, explain next steps, and arrange follow-up re-examination appointments
Maintain organized and accurate tenant records, ensuring documentation is complete, current, and properly filed
Coordinate calendars for interviews, orientations, and related occupancy meetings while keeping schedules up to date
Draft clear and accurate correspondence such as letters, memos, and email communications for residents and internal stakeholders
Support outreach and leasing efforts by assisting with initiatives designed to improve occupancy levels and reduce vacancies
Apply housing policies and regulatory requirements consistently while responding to questions from residents and property staff
Handle confidential resident information with discretion and provide courteous assistance through phone, email, and in-person communication

New

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

New

Property Litigation Paralegal

A highly regarded law firm is seeking a Property Litigation Paralegal to join it...

Location

United Kingdom , London

Salary:

30000.00 - 32000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous Property Litigation, Litigation or Property Law experience
Previous experience as a Property Litigation Paralegal, Litigation Paralegal or Legal Assistant
Experience within a Property Litigation, Real Estate Litigation or Dispute Resolution team would be highly advantageous
A strong interest in contentious property matters
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
The ability to manage multiple priorities and deadlines
Experience using case management systems and Microsoft Office
Strong research and drafting abilities
A proactive and professional approach to work

Job Responsibility

Assisting Solicitors and Partners on a broad range of property litigation matters
Supporting cases involving landlord and tenant disputes
Assisting with lease renewals, dilapidations, rent arrears and service charge disputes
Preparing court bundles and case documentation
Managing correspondence with clients, counsel, courts and third parties
Conducting legal research and fact-finding exercises
Drafting legal documents, witness statements and letters
Assisting with disclosure exercises and document reviews
Opening new matters and maintaining accurate case management records
Managing diaries, deadlines and key litigation dates

What we offer

Pension
Healthcare
Hybrid and flexible working arrangements
Excellent mentoring and training opportunities
Significant client contact and responsibility
Clear opportunities for career progression
Supportive and collaborative working environment
Competitive salary and benefits package

Fulltime

New

Receptionist

We are looking for an experienced and dependable Receptionist to support day-to-...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, front desk, or customer-facing administrative role
Strong customer service skills with a detail-oriented and approachable demeanor
Clear verbal and written communication skills with the ability to interact effectively with a wide range of individuals
Ability to stay organized, manage competing priorities, and maintain attention to detail in a busy office setting
Comfort using standard office technology, including phone systems, email, and common administrative software
Reliable work habits and the ability to handle confidential information with discretion

Job Responsibility

Welcome guests, tenants, and vendors while ensuring a positive and attentive first impression at the front desk
Answer and direct incoming calls, respond to general inquiries, and route messages to the appropriate departments in a timely manner
Coordinate visitor check-in procedures, maintain lobby presentation, and support daily office flow
Assist with scheduling, meeting room coordination, and other administrative tasks that keep operations running smoothly
Receive, sort, and distribute mail, deliveries, and courier packages accurately and efficiently
Maintain organized records, update basic office logs, and provide clerical support to on-site teams as needed
Communicate courteously with internal staff and external contacts to help resolve routine questions and service needs

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Housing Skills Coach

Accountability for the delivery of a cohesive and comprehensive referral strateg...

Location

United Kingdom

Salary:

32000.00 - 38000.00 GBP / Year

Total Training Provision

Expiration Date

Until further notice

Requirements

Level 3 qualification in Housing, Community Development, Advice and Guidance, Learning and Development, Education, or a related discipline, or equivalent occupational experience
Functional Skills Level 2 in English and Mathematics (or equivalent)
Experience of coaching, supporting, mentoring, or developing individuals within a housing, community, employability, customer service, or work-based learning environment
Proven experience of supporting learners, colleagues, tenants, or customers to achieve personal, professional, or organisational goals through structured development activities
Knowledge and understanding of the housing sector, including tenancy management, customer service, safeguarding, welfare support, and resident engagement
Understanding of learning, coaching, assessment, and development practices, including setting objectives, monitoring progress, and evidencing achievement
Excellent communication, interpersonal, and presentation skills, both verbal and written, with the ability to build positive relationships with a wide range of stakeholders
Strong IT and digital skills, including Microsoft Office applications, learner management systems, case management systems, and online learning platforms
Ability to manage a varied caseload, prioritise workloads effectively, and work to agreed targets and deadlines
Ability to work independently with minimal supervision while contributing positively as part of a wider team

Job Responsibility

Deliver and facilitate coaching, training, and development activities that follow the agreed learner journey and support learners in gaining and applying new housing-related knowledge, skills, and behaviours within their role and workplace
Support learners to develop the English, maths, digital, and communication skills required to be effective within the housing sector, signposting to additional support where required
Complete the required learner reviews, progress meetings, and workplace visits in line with organisational, quality, and funding requirements
Engage with line managers and workplace mentors to ensure learners receive appropriate support, guidance, and opportunities to develop the knowledge, skills, and behaviours outlined within their learning plan
Coach learners to gather and present appropriate evidence of competence, supporting progress towards qualification achievement, professional development goals, and successful completion of learning programmes
Monitor learner engagement, attendance, wellbeing, and progression, taking appropriate action to reduce withdrawals and support successful outcomes
Deliver and embed enrichment activities relating to safeguarding, Prevent, equality, diversity and inclusion, British Values, tenancy sustainment, and wider personal development
Manage and complete all administrative duties within agreed timescales, ensuring learner records, reports, and documentation remain accurate, compliant, and up to date
Maintain current knowledge of housing legislation, regulatory requirements, sector developments, and best practice through continuous professional development and standardisation activities
Research housing sector developments, policy changes, customer service trends, and employer requirements to ensure coaching and support remain relevant and effective

What we offer

25 days annual leave + extra Christmas shopping day + extra day for Birthday + 8 Bank Holidays = Total 35 Days
Additional 2 days leave after 2 years' service
Additional 2 days leave after 5 years' service
Additional 2 days leave after 10 years' service
Work Anniversary vouchers (£10 for every year reached)
Access to the Westfield Health Plan after probation
Health Assured from Day 1
Early Finish Fridays on the 2nd Friday of every month (3pm finish)
Dress Down Fridays
Buy up to 5 days of annual leave and sell up to 3

Fulltime

New

Administrator

Our client, a leading name in the engineering industry, is on the lookout for a ...

Location

United Kingdom , London

Salary:

28000.00 - 31000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office applications (Outlook, Word, Excel)
Professional and polite telephone manner
A can-do attitude with a willingness to adapt and think on your feet
Strong organisational skills and attention to detail

Job Responsibility

Managing Engineer Diaries: Keeping everything on schedule and organised
Booking Engineer Appointments: Ensuring timely visits for our clients
Processing Engineer Paperwork: Handling essential documentation with precision
Liaison with Clients: Being the friendly face of our operations
Dealing with Complaints: Turning challenges into opportunities for improvement
Liaison with Tenants: Building positive relationships and ensuring satisfaction
Conducting Customer Satisfaction Surveys: Gathering valuable feedback to enhance services
Valuations and Data Inputting: Maintaining accurate records for seamless operations
Producing Contract Reports: Providing insights and updates on project progress
Ordering Materials: Ensuring our engineers have everything they need to succeed

Fulltime

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Tenant Services Administrator

Job Description

Job Responsibility

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