Tenant Coordinator Job at Daley and Associates (Boston)

Tenant Experience Coordinator

Your mission is to execute a luxury hospitality program at an inspiring, Class A...

Location

United States , San Francisco

Salary:

100000.00 USD / Year

lulafit

Expiration Date

Until further notice

Requirements

2+ years of experience in event coordination, community engagement, and/or hospitality
Experience in a luxury hotel, co-working company, or corporate meeting and event planning
Experience in high-touch roles in forward-thinking, customer-centric environments such as Industrious, Marriott, or The Ritz-Carlton
Tech-savvy
Ability to manage two email inboxes daily (Outlook and GSuite)
Ability to operate property apps, survey platforms, marketing template platforms, invoicing systems, and more
Stay current with trends and have a finger on the pulse of the local luxury community and hospitality market
Obsessively customer-centric + a servant leader
A resourceful entrepreneur energized by making your mark
A hyper-organized ball juggler

Job Responsibility

Execute a luxury hospitality program at an inspiring, Class A office building downtown, specifically on the building's signature amenity floor
Provide concierge-level service to tenants
Partner with Tenant Experience Director on initiatives and community events
Create a five-star, service-rich environment
Achieve a 90% satisfaction rate from tenant feedback surveys
Learn and anticipate tenant needs and preferences
Maintain pristine common areas
Complete all operational checklists
Achieve a 100% passing rate of weekly walk-through evaluations
Oversee daily operations, cleanliness, and the TopBrewer system's readiness for the coffee program

What we offer

FREE employee-only medical coverage under one of our plans
FREE short-term disability
FREE life insurance coverage
4% employer match with our 401(k)
Up to $4k annual bonus for top performance

Fulltime

Facilities Administrator

We are recruiting for a Facilities Administrator to work as part of a small team...

Location

United Kingdom , Leicester

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required, maintaining a professional and approachable presence
Arrange access to properties for contractors, utility providers, and deliveries as necessary
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are adequately and appropriately insured at all times
Handle insurance claims involving property damage, loss, or liability

Job Responsibility

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are insured
Handle insurance claims involving property damage, loss, or liability
Monitor compliance with lease or tenancy terms

What we offer

Parking

Parttime

Tenant Coordination Executive

The main point of contact between the Landlord, tenants, tenant designers, and t...

Location

Malaysia , Johor Bahru

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Diploma/Degree in Architectural/Building, Mechanical & Civil Engineering, Project Management, or any other related discipline for valued engineering
Minimum 2-5 years of working experience in shopping centre fitout & tenancy delivery
Proficient with MS Office, AutoCAD software and Sketch-up
Shopping centre facilities management knowledge and ability to read technical drawings
Well-versed with the local authority statutory compliance and UBBL, which related to building fit out

Job Responsibility

Main point of contact between the Landlord, tenants, tenant designers, and tenant contractors to facilitate the timely vacant possession of tenant spaces
Execute and coordinate the overall process of Tenant Coordination and Fit-Out according to Ikano Centres group policies, procedures, and risk assessment and ensure the opening timeline
Support the overall Tenancy Coordination Process on all aspects of tenants’ fit out works (from receiving of update from leasing, design submission until renovation work at the site) while adhering to accomplishing within the stipulated challenging timeline
Coordinate and report the progress on-site every week and to conduct the periodic inspection before the store opens with facilities management and safety security
Coordinate, ensuring tenant deliveries and site access requirements, other related documents, and any relevant ad-hoc / admin task as and when required by the Management
Assist in planning, partaking, and organizing various projects, meetings, and presentations and responsible for sourcing of quotations, preparation of purchase orders, and invoice submission to Finance for ad-hoc works related to landlord provisions, amalgamation, or mall minor construction
Assist in providing test-fit and AutoCAD file for Change Request
Coordinate and assist in close liaison with SO Leasing and facilities management on the new tenant as well as the tenant’s Change Request
Conduct and accommodate any close ceiling inspection, pre-opening inspection request from the tenant’s contractor together with the Facilities Management and Safety Security team
Well verse with the local authority requirement in all laws governing the building management, architectural plans, and business licensing

Fulltime

Project and Property Manager Administrator

The Project and Property Manager Administrator oversees the backend operations o...

Location

United States , Chicago

Salary:

60000.00 - 80000.00 USD / Year

Direct Property Aid

Expiration Date

Until further notice

Requirements

Proven experience in property and project management, particularly in real estate or construction
Strong organizational and financial tracking skills
Excellent communication abilities to effectively coordinate with tenants, housing authorities, and internal teams
Proficiency in using CRM systems to manage property and project workflows
Detail-oriented with a focus on delivering high-quality property management and project outcomes

Job Responsibility

Manage the marketing and leasing process for all vacant rental units, including scheduling showings and coordinating with potential tenants and housing authorities
Handle tenant work orders and complaints, liaising with onsite managers to ensure timely resolutions
Oversee financial management for rental properties, ensuring accurate tracking of income and expenses and maintaining up-to-date lease ledgers
Coordinate with project managers to track materials, bids, purchase orders, and bills through our CRM to ensure project timelines are met
Develop scopes of work for renovation projects and monitor all project phases for compliance with plans
Manage the payment and processing of invoices, overseeing accounting tasks related to fix and flips to ensure budget adherence

What we offer

Comprehensive benefits including medical, dental, and vision insurance
401(k) with company match
Gym membership reimbursement
Skill and career growth
PTO
Complimentary office snacks and beverages

Fulltime

Property Administrator

We are looking for a skilled Property Administrator to join our team in Salinas,...

Location

United States , Salinas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in property management, property administration, or related roles
Proficiency in Yardi software for property management tasks
Experience with leasing processes and tenant coordination
Strong skills in Microsoft Excel, Word, Outlook, and Paylocity
Excellent organizational and communication abilities
Ability to manage multiple tasks in a fast-paced environment
Detail-oriented approach with attention to detail and a focus on customer service

Job Responsibility

Assist tenants with inquiries, recertifications, and general processes, ensuring a high level of customer service
Perform accurate and timely data entry tasks using Yardi software
Manage tenant documentation and maintain organized records for compliance
Coordinate and communicate with tenants regarding lease agreements and updates
Support office operations by handling correspondence, scheduling, and administrative tasks
Collaborate with property management staff to address tenant concerns and resolve issues
Monitor and report on property-related activities, ensuring adherence to company policies
Utilize software tools such as Excel, Word, Outlook, and Paylocity to complete daily tasks
Maintain an attentive and welcoming office environment as the face of the building
Uphold business casual dress standards, with the exception of jeans permitted on Fridays

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Transaction Manager

We are looking for a Transaction Manager to join our Brokerage team in our Miami...

Location

United States , Miami

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

3+ years commercial real estate transaction or leasing experience
Real estate brokerage or salesperson’s license
Understanding of & commitment to client services with superior negotiation, leasing & interpersonal skills including verbal & written communication
Ability to build relationships & interact effectively with business partners & clients
Willingness to take on new challenges, responsibilities, assignments & to work within a diverse, collaborative, and driven professional environment
Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
Proficiency in Microsoft Office and project management software (Salesforce experience a plus)
Familiarity with South Florida municipal permitting processes, tenant improvements, or commercial move-in procedures strongly preferred
Bachelor’s degree in Business, Finance, Real Estate or related is preferred

Job Responsibility

Manage lease transactions while fostering client relationships and business growth
Improve client transaction management processes by handling a high volume of transactions, reporting updates to clients and attending regular client meetings & conference calls
Support tenant improvement projects and move-in coordination
Serve as the main point of contact for tenants once a lease is signed
Guide customers through critical pre-occupancy requirements, including obtaining a Business Tax Receipt (BTR) and Certificate of Use (COU)
Support tenants in coordinating IT setup, security systems, furniture, warehouse racking, equipment, and other operational needs
Help coordinate and oversee tenant specific improvements (TI) and construction activities with contractors, municipalities, and internal Prologis teams
Manage timelines, budgets, and communications to ensure on-time, compliant delivery of tenant projects
Track and resolve customer issues to maintain a seamless move-in experience
Review lease documents, write lease summaries & abstracts, as part of due diligence process

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime