Temporary Receptionist / Business Support Assistant Job at Office Angels (Edinburgh)

Temporary Receptionist

Are you a polished, professional, and proactive individual with a passion for de...

Location

United Kingdom , Stirling

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a reception or front-of-house role is essential
Well-presented and a professional, friendly demeanour
Strong communication skills, both verbal and written
Confident using Microsoft Office
Ability to multitask and remain calm under pressure
Reliable, punctual, and committed to delivering high standards

Job Responsibility

Front Desk Management: Greet visitors, clients, and staff with warmth and professionalism, ensuring a positive first impression
Call Handling: Manage a busy switchboard, directing calls efficiently and accurately
Inbox Management: Manage the general email inbox and respond to queries in a timely and professional manner
Meeting Room Coordination: Schedule and prepare meeting rooms, ensuring they are clean, equipped, and ready for use
Administrative Support: Assist with general office tasks such as mail distribution, courier bookings, data entry, and document handling
Facilities Liaison: Report maintenance issues and liaise with facilities teams to ensure a safe and welcoming environment

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Statutory Sick Pay in the unfortunate event you find yourself under the weather
Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues
Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Fulltime

Executive Assistant and Office Manager (Temporary Maternity Leave Cover – 18 Months)

The Executive Assistant and Office Manager role is a temporary 18‑month maternit...

Location

Sweden , Stockholm

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

High School education required
Minimum 8 years’ experience in an Executive Assistant and/or Office Manager role
Extensive experience in administrative support within a corporate environment, interacting with senior leaders and senior customers
Proficient in Microsoft Office tools
Fluent in Swedish and English
Highly motivated, well-organized, and detail-oriented, with a strong customer and service mindset
Proven experience supporting senior or executive-level leaders, including complex calendar and international travel management
Calm, adaptable, and effective in fast-paced and changing environments
Strong professional judgment, discretion, and business etiquette
Ability to manage multiple priorities simultaneously and meet deadlines with confidence

Job Responsibility

Manage the Division President’s calendar, ensuring meetings, travel, and commitments are accurately scheduled and prioritized
Coordinate complex international travel, including visa applications, flights, accommodations, and logistical arrangements
Collaborate with internal and external stakeholders to coordinate and deliver structured meeting programs connected to travel
Prepare and submit Travel & Expense (T&E) reports in compliance with finance policies
Organize customer and internal meetings, including venue booking, catering, and guest speaker arrangements
Support meetings, events, and ad hoc projects as required
Manage onboarding logistics for new employees, including phone orders, parking access, introduction lunches, and administration of distribution lists and Teams channels
Oversee business continuity, health, and safety protocols for the Stockholm office
Ensure smooth daily office operations by managing relationships with mobile phone and printer suppliers and coordinating technical assistance
Serve as the first point of contact for office- and policy-related inquiries

Fulltime

Saturday Receptionist

Are you a friendly and dynamic individual looking for an exciting opportunity? O...

Location

United Kingdom , Gateshead

Salary:

12.89 - 12.98 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within similar customer service or Front of House roles is preferred
Resilience and the ability to handle a busy work environment
Strong initiative to proactively assist the team and customers
A positive attitude with excellent interpersonal skills
Competence in multitasking and managing various tasks efficiently
Due to the location of this role, holding a valid driving licence would be advantageous, although it is not essential

Job Responsibility

Answering the mainline phone and directing calls appropriately
Monitoring the reception area
Meeting and greeting customers with a warm and professional demeanour
Providing general support to the team, ensuring smooth operations
Using your initiative to tackle challenges and deliver competent support

What we offer

Discount Vouchers: Exclusive savings on a variety of high‑street brands
Eye Care Vouchers: Supporting your vision and well-being
Pension Scheme Option: Invest in your future with employer contributions
28 Days Paid Annual Leave: Accrued weekly for those well‑deserved breaks

Parttime

Front of House Assistant

Are you a friendly and dynamic individual looking for an exciting opportunity? O...

Location

United Kingdom , Burnopfield

Salary:

12.89 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within similar customer service or Front of House roles is preferred
Resilience and the ability to handle a busy work environment
Strong initiative to proactively assist the team and customers
A positive attitude with excellent interpersonal skills
Competence in multitasking and managing various tasks efficiently
Holding a valid driving licence would be advantageous, although it is not essential

Job Responsibility

Answering the mainline phone and directing calls appropriately
Meeting and greeting customers with a warm and professional demeanour
Providing general support to the team, ensuring smooth operations
Using your initiative to tackle challenges and deliver competent support

What we offer

Discount Vouchers: Exclusive savings on a variety of high‑street brands
Eye Care Vouchers: Supporting your vision and well-being
Pension Scheme Option: Invest in your future with employer contributions
28 Days Paid Annual Leave: Accrued weekly for those well‑deserved breaks

Fulltime

School Receptionist/Administrator

Are you an organised and friendly individual with a passion for education? Our c...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in an educational setting (preferred but not essential)
You are comfortable working in a busy, dynamic environment and can juggle multiple tasks with ease
You possess excellent communication skills and a friendly demeanour
You hold an Enhanced DBS certificate or are registered with the update service.

Job Responsibility

Be the friendly face of the school, greeting students, parents, and visitors with a warm welcome
Provide essential front-of-house and administrative support to ensure the smooth running of the school office
Collaborate with a close-knit to manage daily operations efficiently
Assist in maintaining student records and responding to inquiries in a timely manner
Support the school's mission by helping create an organised and positive environment for everyone.

What we offer

Discount Vouchers: Exclusive savings on a variety of high-street brands
Eye Care Vouchers: Supporting your vision and well-being
Pension Scheme Option: Invest in your future with employer contributions
28 Days Paid Annual Leave: Accrued weekly for those well-deserved breaks.

Fulltime

AR/Billing Specialist

The Accounts Receivable Billing Specialist is responsible for processing daily s...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma with 2-3 years of experience
Understanding of general ledger accounts
Strong organizational abilities and effective team collaboration
Proficient with Microsoft Office Suite
High attention to detail and time management skills
Ability to handle multiple assignments and prioritize workload efficiently
Regularly sits, uses hands, communicates
occasionally stands and moves about
Must have close vision capabilities
able to lift up to 20 lbs

Job Responsibility

Prepare and issue daily shipment invoices
Process credit card batches, disputes, and NSF checks
Coordinate with Sales on special terms and discounts before invoicing
Distribute invoices using electronic and traditional methods
Handle manual refund and credit card adjustments
Manage temporary credit limit requests awaiting management approval
Release orders held for review and facilitate shipment
Process, document, and resolve merchandise returns and credit memos
Allocate freight charges to distributor invoices as needed
Communicate with distributors regarding shipments via mail, fax, and email

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Receptionist

The Receptionist serves as the primary point of contact for all visitors and cal...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

SPM/O-Level qualification or equivalent
Diploma in Business Administration, Customer Service, or related field preferred
Minimum two to three years of experience in reception, customer service, or administrative roles, preferably within Malaysian commercial office environment
Previous experience with mailroom operations and package management systems advantageous
Fluency in English and Bahasa Malaysia essential
Proficiency in Chinese dialects (Mandarin/Cantonese) highly advantageous
Excellent verbal and written communication skills
Strong interpersonal skills
Patience and diplomacy
Understanding of Malaysian business etiquette and cultural sensitivity

Job Responsibility

Provide professional and courteous reception services to all visitors, clients, and employees
Greet guests, verify identification, and manage visitor registration using digital check-in systems
Handle multi-line telephone system operations including call routing and message taking
Maintain accurate visitor logs and ensure proper security protocols
Coordinate meeting room bookings and ensure conference facilities are properly prepared
Assist visitors with directions and coordinate with staff for appointment management
Process all incoming mail including sorting, logging, and distributing
Manage package deliveries and maintain accurate records
Coordinate outgoing mail services including postage calculation and courier pickup
Maintain organized filing systems for mail and package tracking

What we offer

Excellent opportunities for professional development within the facilities and operations field

Fulltime

Billing Specialist

The Accounts Receivable Billing Specialist is responsible for processing daily s...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma with 2-3 years of experience
Understanding of general ledger accounts
Strong organizational abilities and effective team collaboration
Proficient with Microsoft Office Suite
High attention to detail and time management skills
Ability to handle multiple assignments and prioritize workload efficiently
Regularly sits, uses hands, communicates
occasionally stands and moves about
Must have close vision capabilities
able to lift up to 20 lbs

Job Responsibility

Prepare and issue daily shipment invoices
Process credit card batches, disputes, and NSF checks
Coordinate with Sales on special terms and discounts before invoicing
Distribute invoices using electronic and traditional methods
Handle manual refund and credit card adjustments
Manage temporary credit limit requests awaiting management approval
Release orders held for review and facilitate shipment
Process, document, and resolve merchandise returns and credit memos
Allocate freight charges to distributor invoices as needed
Communicate with distributors regarding shipments via mail, fax, and email

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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Temporary Receptionist / Business Support Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Temporary Receptionist / Business Support Assistant

Temporary Receptionist

Executive Assistant and Office Manager (Temporary Maternity Leave Cover – 18 Months)

Saturday Receptionist

Front of House Assistant

School Receptionist/Administrator

AR/Billing Specialist

Receptionist

Billing Specialist

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