Temporary Operations & Logistics Support Assistant Job at Sotheby's

Logistics Specialist

Oversee and execute domestic and international logistics operations supporting p...

Location

United States , Hayward

Salary:

33.00 - 41.00 USD / Hour

1X Technologies

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional education a plus
10+ years of logistics or warehouse operations experience preferred
Experience with international shipping, incoterms, and customs procedures
Certification or experience in hazardous material shipping (DOT, IATA) preferred
Proficiency with WMS, ERP, or PLM systems (e.g., NetSuite, Microsoft Office)
Strong understanding of inventory control and cycle counting
Skilled in equipment operation (forklifts, pallet jacks) and rigging/crating large items
Excellent communication, organization, and problem-solving abilities
APICS CLTD or similar certification a plus

Job Responsibility

Prepare and ship domestic and international orders, including required documentation
Coordinate shipments for trade shows and temporary imports
Manage import/export logistics to minimize customs delays
Handle hazardous materials packaging and shipping per DOT and IATA standards
Maintain records of all shipments, inventory transactions, and ERP updates
Oversee RMA and vendor return processes
Maintain min/max levels for packaging materials
Operate forklifts and powered handling equipment as needed
Support continuous improvement in logistics processes and documentation
Train and mentor team members on logistics and warehouse procedures

What we offer

Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays

Fulltime

New

Admissions Recruitment & Events Coordinator

The Johns Hopkins University (JHU) Carey Business School is a prestigious instit...

Location

United States , Baltimore

Salary:

18.20 - 33.90 USD / Hour

OysterLink

Expiration Date

Until further notice

Requirements

High school diploma or graduation equivalent
two years of related experience
additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma or graduation equivalent to the extent permitted by the JHU equivalency formula
proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint
strong organizational skills

Job Responsibility

Plan, support, and organize daily activities of the office, unit, or program
manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics
prepare meeting materials and provide staff support for meetings including recording minutes and following up on action items
coordinate and provide various general office services such as payroll, purchasing, and records control
may serve as a liaison with internal and external service providers
identify and resolve administrative problems and issues
analyze operating practices, processes and procedures for efficiency
develop and recommend administrative processes and procedures
develop and compile reports
assist with the preparation of presentations

What we offer

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
hybrid work schedule
Employee wellness programs

Fulltime

Trade Compliance Specialist

The role requires team-oriented skills and extensive and constant collaboration ...

Location

United States , Reston

Salary:

Not provided

Volkswagen AG

Expiration Date

Until further notice

Requirements

5 to 7 years of direct experience with international logistics and customs systems and formalities
Bachelor‘s Degree in International Business, Supply Chain, Business, Finance, Political Science or equivalent experience
Analytical and conceptual thinking
Communication skills
Computer savvy – proficient in all areas of MS Office with demonstrated higher level capabilities in MS Excel
Integration – joining people, processes or systems
Influencing and negotiation skills
Demonstration of complex problem solving
Initiative – self-starter, ability to work independently
Detail Orientation – demonstrated record of precision and integrity

Job Responsibility

Trade Compliance Operations 75%: Daily operational responsibility of production vehicles imported by VWGoA (all brands)
Primary contact supporting VWGoA export operations
Export compliance training lead
Daily Parts operations processing
Daily exception management related to import activity to resolve outstanding issues
Create/manage document retention files for all Customs entries
Customs entry verification processing and Post Entry support
Report/log issues and work with Customs broker for corrective action and final resolution
Acts as a support function for Customs compliance functions when/where applicable
Validate information against data in VWGoA import processing system

Temporary Office Coordinator

Are you a hardworking, proactive, and highly organised professional looking to m...

Location

United Kingdom , London

Salary:

15.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Practical experience in administrative roles
Highly adaptable, able to react swiftly to changing priorities
Proficient in using Canva and Excel
Friendly and approachable team player who thrives in a collaborative environment

Job Responsibility

Reception Management: Welcome visitors with a warm smile and ensure they feel comfortable in our office environment
Meeting Coordination: Book meeting rooms and manage schedules to ensure seamless gatherings
Logistics Management: Arrange couriers, taxis, and maintain inventory of stationary supplies
IT Liaison: Act as the main point of contact for our external IT company, addressing any server queries or technical issues
Operations Support: Assist the Technical and Operations Manager with various administrative tasks to keep projects on track
General Office Duties: Handle incoming queries and provide support to colleagues as needed

What we offer

A welcoming and dynamic workplace within the charity sector
Opportunities for professional growth and development
A chance to make a real impact in the community

Fulltime

Regional Lifting Lead

MWH Treatment are looking to strengthen their delivery team with a Regional Appo...

Location

United Kingdom

Salary:

Not provided

MWHTreatment

Expiration Date

Until further notice

Requirements

Vast experience in Project Management focusing on leading lifting operations across all lifting plant and accessories
Proven experience in a similar AP role on large-scale construction projects
Extensive experience in project delivery, strategic, operational and technical management skills
Excellent oral and written communicator with the ability to work in close partnership with clients, stakeholders and end users
CPCS Appointed Person (Lifting Operations) certification (A61 or equivalent)
Management of Lifting Operations/NVQ Appointed Person for Lifting operations or similar
CITB Temporary Works Co-Ordinator Course or equivalent
IOSH Managing Safety or equivalent

Job Responsibility

Manage, review and update the MWHT lifting procedures, including all statutory paperwork and requirements
Control lifting team appointment letters, all lifting operations, directly controlled or subcontract
Lead the regional lifting team, Appointed Persons (AP’s) Lift Supervisors, Slinger Signallers, Crane and Lifting Plant Operators etc
Act as the primary point of contact for all lifting operations within the region
Liaise with site managers, crane supervisors, slinger/signallers, and other stakeholders to coordinate lifting operations
Prepare, review, and approve Lift Plans (including complex and critical lifts)
Standardise lifting operations and logistics across all projects
Promote and enforce safe lifting procedures in accordance with LOLER, PUWER, BS 7121, and CDM regulations
Assist and work with the Regional Temporary Works Lead and Temporary Works Coordinator (TWC) on site
Carry out site visits and lifting operation audits and inspections across all projects

What we offer

Hybrid Working
Car/car allowance (Jobs needs dependent)
25 days holiday + Bank Holidays (with an additional 5 days available to buy)
Contribution Pension scheme
Life Assurance
Health Insurance
Private Medical Insurance
cycle to work scheme, discounts and savings Hub, Kids Pass etc

Fulltime

Office Assistant III

The Office Assistant III provides high-level administrative and program support ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office support experience required (government or housing agency preferred)
Strong calendar management, scheduling, and travel coordination experience
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with document management systems and data entry
Excellent written and verbal communication skills
Strong organizational skills with attention to detail and deadlines
Ability to handle sensitive information with discretion
Ability to interact effectively with diverse populations and community stakeholders
Familiarity with affordable housing, government programs, or human services strongly preferred

Job Responsibility

Provide administrative support for Affordable Housing program operations
Manage calendars, schedule meetings, and coordinate appointments for program leadership
Arrange and confirm travel logistics, transportation, and accommodations
Prepare correspondence, memos, agendas, and meeting materials
Organize and maintain electronic and physical filing systems in accordance with records retention policies
Support application processing and program documentation for housing initiatives
Assist with tracking work orders, invoices, case files, and unit status updates
Respond to inquiries from residents, property owners, partner agencies, and internal stakeholders
Provide excellent customer service while maintaining confidentiality
Assist with preparation of reports, spreadsheets, and program metrics

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Client Services Coordinator

The Bids & Client Services Department is the first and most highly visible contr...

Location

United States , New York

Salary:

50000.00 - 52000.00 USD / Year

Sotheby's

Expiration Date

Until further notice

Requirements

2+ years relevant professional experience
Exceptional interpersonal and communication skills with a pleasant client service oriented attitude
Process driven, logical thinker
able to multitask and prioritize with poise under pressure
Self-motivated team player with strong work ethic and superb organizational and time management skills
Proven experience employing problem solving skills when dealing with internal and external clients
Strong comfort with Microsoft Office & Google Suite
Must be available to work weekends, evenings, or early mornings as necessary
Must adhere to required front of house attire during working hours

Job Responsibility

Serve as a Brand Ambassador for the Company
Implement training & onboarding initiatives for new Client Services hires
Coordinate the creation and management of Client Services daily reference materials
Support a premier client experience for visitors to Sotheby’s
Liaise closely with Logistics, Security, Facilities, Special Events, Marketing, IT, and other internal stakeholders
Assist clients with general inquiries
Support live auction related activities
Manage the operation of the Evening Sales Ticket Office during marquee sale seasons
Liaise with Client Strategy & Head of Receivables to review ticket & paddle approvals
Set up Ticket Office and ensure IT, Facilities, and Marketing needs are met

What we offer

Discretionary bonus
Competitive benefits package

Fulltime

Administration Manager

Toshiba Europe Limited has pioneered the development of quantum communication sy...

Location

United Kingdom , Cambridge

Salary:

Not provided

Toshiba EMEA

Expiration Date

January 27, 2026

Requirements

Experience managing permanent and temporary shipments and creating relevant paperwork
Exceptional communication skills, both written and verbal
Strong organisational skills with excellent attention to detail
High competency with MS Office applications, such as Excel and PowerPoint

Job Responsibility

Managing processes and documents related to business operations
Administration of product delivery logistics and export control
Assisting ISO9001 compliance through process improvement and establishing new procedures
Managing Purchase Orders with the finance team
Support the Health and Safety Coordinator’s work and administer the chemical safety records
General office administration
Management of the admin team
General support to the VP and other members of the senior management team

Fulltime

!

Temporary Operations & Logistics Support Assistant

Sotheby's

Location:
Hong Kong

Category:
Logistics

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 20, 2026

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Temporary Operations & Logistics Support Assistant

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Job Description:

Job Responsibility:

Requirements:

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