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Temporary Luxury Office Assistant

United Kingdom, London 14.85 GBP / Hour · Job Posted May 26, 2026
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Job Description

Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part-time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation's brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes.

Job Responsibility

  • Serve as the primary point of contact for all office-related services and facilities
  • Assist teams during their office visits, demonstrating excellent service skills
  • Build and maintain strong relationships with the serviced office provider and key personnel
  • Stay updated on new services and events from the serviced office provider to ensure effective promotion
  • Collaborate with office PAs for meeting room setups as required
  • Maintain a visible presence in the office through regular floor walks to assist employees and visitors
  • Help manage desk and meeting room bookings in line with company policies
  • Collaborate with HR to gather feedback regarding office space and protocols
  • Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies
  • Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions
  • Organise building passes for employees and visitors
  • Assist in meeting organisation, including gathering requirements and preparation assistance
  • Manage timely ordering of stationery and office equipment as needed
  • Coordinate office storage solutions with external providers
  • Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment
  • Facilitate introductions of new joiners to existing team members during their first few weeks
  • Provide office tours and orientations to new starters and visitors, including Health and Safety training
  • Assist in organising on-site events to promote team building and cultural occasions
  • Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers
  • Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements
  • Support training and briefings related to Health and Safety responsibilities

Requirements

  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Ability to work independently and as part of a team
  • Proficient in office software and tools
  • A proactive approach to problem-solving and customer service
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