Temporary Front Desk Coordinator

• Front Desk & Guest Services: Serve as the primary point of contact for CES by answering phone calls, monitoring department email, greeting visitors, and responding to general inquiries from clients, guests, and campus partners
• Administrative & Office Support: Provide administrative support including data entry, document preparation, organizing files, and assisting staff with general office tasks to support daily operations
• Inventory & Package Management: Receive, organize, and distribute incoming mail, deliveries, and conference materials. Maintain inventory of office and event supplies to ensure readiness for daily operations and conferences
• Conference Materials Preparation: Assist with printing, assembling, and organizing conference materials such as guest packets, signage, and event documents needed for summer conferences and events
• Sales & CRM Support: Assist the Assistant Director of Sales with managing sales inquiries, entering prospect and client information into CRM systems, preparing proposals, and sending follow-up communications to prospective clients
• Reporting & Conference Support: Assist with weekly reporting related to sales activity and summer conference operations, including updating event information, tracking basic metrics, and supporting data accuracy across systems. Provide general support during conferences and events including assisting with guest inquiries and basic operational needs

• 0-2 years of relevant administrative, project management, business writing or customer service experience
• Availability to work during the full summer conference season
• Ability to work a flexible schedule including daytime hours and occasional evenings or weekends
• Strong customer service skills and ability to interact professionally with guests and staff
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to remain calm and solution-oriented during busy periods
• Basic administrative and office coordination skills
• Ability to work both independently and as part of a team
• Proficiency with Microsoft Office applications
• Ability to learn new systems and processes quickly

• Previous experience in customer service, office support, or event-related roles
• Interest in event management, hospitality, or administrative support roles
• Interest in event management, hospitality, or administrative operations

The University of Denver offers some benefits for non-benefited employees