Temporary Facilities Administrator Job at Office Angels (Edinburgh)

Temporary Facilities Administrator

Are you ready to make a difference in the charity sector? Our client is seeking ...

Location

United Kingdom , London

Salary:

16.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organizational skills and attention to detail
Excellent communication abilities, both written and verbal
A collaborative spirit, with the ability to work effectively as part of a team
Experience in facilities management or a related field is a plus, but not essential

Job Responsibility

Coordinating Call Outs: Manage call outs and collect quotes from contractors to keep our facilities running efficiently
Client Communication: Respond to client emails promptly and professionally, providing excellent service and support
Task Allocation: Allocate tasks to maintenance operatives to ensure timely completion of work
Helpdesk Management: Keep our Helpdesk log sheet updated, tracking issues and resolutions
Collaboration: Work closely with the Building Management team to order materials and parts, subject to the Facilities & Operations Manager's approval
Filing Service Sheets: Organize and file service sheets to maintain accurate records

What we offer

Make an Impact: Contribute to the vital work of a charity organization and support meaningful initiatives in the community
Flexible Hours: Enjoy a part-time schedule that allows you to balance work with other commitments
Supportive Environment: Join a friendly and welcoming team where your contributions are valued and recognized
plus holiday pay

Parttime

Temporary Administrator- Facilities company

Our client, a well-established facilities management company based in NG13, is l...

Location

United Kingdom , Nottingham

Salary:

12.71 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office-based role
Confident and professional telephone manner
Strong organisational skills and excellent attention to detail
Comfortable using CRM systems, email, and general IT systems
Able to prioritise tasks in a busy environment
Reliable, proactive, and keen to learn

Job Responsibility

Answering incoming calls on company mobile phones and accurately taking messages relating to maintenance bookings and repair requests
Monitoring the shared email inbox and responding where appropriate
Sending queries, requests, and job details to the correct internal teams or external contacts
Accurate data entry and updating records on the company CRM system
Supporting the wider team with general administrative duties as required

What we offer

Potential to become permanent

Parttime

Temporary Facilities Admin

Are you ready to embrace a vibrant role in the heart of Sheffield? We are seekin...

Location

United Kingdom , Sheffield

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Organised
Proactive
A Team Player
Communicative

Job Responsibility

Assisting with day-to-day office operations and maintenance
Coordinating facilities requests and responding to queries
Supporting the team with administrative tasks, including filing and documentation
Ensuring the office remains a clean, safe, and welcoming environment
Managing supplies and inventory

Fulltime

Temporary Administrator

Temporary Administrator position in the Facilities Management industry based in ...

Location

United Kingdom , Leeds

Salary:

12.60 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised with a keen eye for detail
Proficient in data entry and comfortable using office software
A great communicator who can work well within a team
Able to manage multiple tasks efficiently and effectively

Job Responsibility

Booking hotels for staff and visitors
Raising purchase orders for machinery consumables
Ordering cleaning supplies at the beginning of each month
Data entry for jobs completed on a weekly basis
Approving orders within a set budget

What we offer

Direct employment with Office Angels
Eye care vouchers and contributions toward glasses for VDU use
Expert support in finding permanent roles and preparing for interviews
Weekly pay
Optional pension scheme with employer contributions
Easy online timesheet management
28 days paid annual leave (accrued weekly)
FREE access to LinkedIn Learning

Fulltime

Temporary Facilities Coordinator

Our client is a global organization with a strong presence in essential industri...

Location

United Kingdom , London

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a facilities or administrative role, preferably in a fast-paced environment
Strong communication skills, both written and verbal, with the ability to engage effectively with various stakeholders
Proficient in Microsoft Office applications (Outlook, Word, Excel) to facilitate daily tasks and reporting
Excellent organizational skills with a keen eye for detail and the ability to manage multiple priorities effectively
A proactive approach to problem-solving and a willingness to take initiative

Job Responsibility

Print Room Management: Oversee the stocking and maintenance of print rooms across all three floors
Courier Coordination: Book and manage all courier services effectively
Communication: Utilize exceptional communication skills to liaise with team members, vendors, and service providers
Administrative Support: Assist with general administrative tasks as required, utilizing Microsoft Office Suite

What we offer

Gain valuable experience in a supportive and collaborative environment
Contribute to the smooth operation of our facilities during a critical time
Work with a dedicated team that values your input and expertise

Fulltime

Temporary Administrator / Customer Care

We're looking for a confident, well-presented individual with a positive attitud...

Location

United Kingdom , Perth

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative/facilities/maintenance role
A confident and positive attitude with a strong focus on customer service
Proficiency in Microsoft Office, especially Word and Excel
Great organisational skills and attention to detail
The ability to prioritise daily tasks and work independently

Job Responsibility

Maintain a welcoming, well-organised reception area while managing incoming deliveries and mail efficiently
Answer and direct incoming calls efficiently, while delivering great customer service
Log any housing/maintenance repairs required on the in-house system
File and organise company documentation and paperwork
Assist with general administrative duties as required
Communicate clearly with tenants, providing updates and timelines on their home repairs

What we offer

Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Statutory Sick Pay
Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues

Fulltime

Temporary Facilities Admin

As a Temporary Facilities Admin, you will play a pivotal role in ensuring the fa...

Location

United Kingdom , Sheffield

Salary:

13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication abilities, both written and verbal
Proficiency in MS Office and general office software
A proactive attitude with a willingness to learn and adapt

Job Responsibility

Manage daily administrative tasks to support the facilities team
Handle inquiries and communication with contractors and vendors
Maintain accurate records and documentation of facility operations
Assist with coordination of maintenance and repair schedules
Provide excellent customer service to guests and staff alike

Fulltime

Temporary Reception / Facilities Assistant

The West End temps team at Office Angels are recruiting for a Temporary Receptio...

Location

United Kingdom , London

Salary:

14.43 - 15.54 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

28 days holiday
retailer discounts
free eye care vouchers
incentives
Weekly pay every Friday
Easy time-sheet accessibility with mobile support
Up to 28 days annual leave
Perks at work and discount schemes for all major retailers and over 150 high street stores
Access to free eye-care vouchers and discounts towards glasses for VDU purposes
Access to well-being platforms

Fulltime

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