CrawlJobs Logo
Office Angels Logo Office Angels · -

Temporary Facilities Administrator

United Kingdom, London 16.00 - 17.00 GBP / Hour · Job Posted April 10, 2026
Apply Position
Job Link Share

Job Description

Are you ready to make a difference in the charity sector? Our client is seeking a dedicated and enthusiastic Temporary Facilities Administrator to join their team for the next 3-8 weeks to cover sickness, with the potential for extension. If you have a knack for organization and a passion for supporting community initiatives, we want to hear from you!

Job Responsibility

  • Coordinating Call Outs: Manage call outs and collect quotes from contractors to keep our facilities running efficiently
  • Client Communication: Respond to client emails promptly and professionally, providing excellent service and support
  • Task Allocation: Allocate tasks to maintenance operatives to ensure timely completion of work
  • Helpdesk Management: Keep our Helpdesk log sheet updated, tracking issues and resolutions
  • Collaboration: Work closely with the Building Management team to order materials and parts, subject to the Facilities & Operations Manager's approval
  • Filing Service Sheets: Organize and file service sheets to maintain accurate records

Requirements

  • Strong organizational skills and attention to detail
  • Excellent communication abilities, both written and verbal
  • A collaborative spirit, with the ability to work effectively as part of a team
  • Experience in facilities management or a related field is a plus, but not essential

Nice to have

Experience in facilities management or a related field

What we offer

  • Make an Impact: Contribute to the vital work of a charity organization and support meaningful initiatives in the community
  • Flexible Hours: Enjoy a part-time schedule that allows you to balance work with other commitments
  • Supportive Environment: Join a friendly and welcoming team where your contributions are valued and recognized
  • plus holiday pay
Office Angels - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Temporary Facilities Administrator

8 matching positions

Temporary Administrator- Facilities company

Our client, a well-established facilities management company based in NG13, is l...
Location
Location
United Kingdom , Nottingham
Salary
Salary:
12.71 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative or office-based role
  • Confident and professional telephone manner
  • Strong organisational skills and excellent attention to detail
  • Comfortable using CRM systems, email, and general IT systems
  • Able to prioritise tasks in a busy environment
  • Reliable, proactive, and keen to learn
Job Responsibility
Job Responsibility
  • Answering incoming calls on company mobile phones and accurately taking messages relating to maintenance bookings and repair requests
  • Monitoring the shared email inbox and responding where appropriate
  • Sending queries, requests, and job details to the correct internal teams or external contacts
  • Accurate data entry and updating records on the company CRM system
  • Supporting the wider team with general administrative duties as required
What we offer
What we offer
  • Potential to become permanent
  • Parttime
Read More
Arrow Right

Temporary Facilities Admin

Are you ready to embrace a vibrant role in the heart of Sheffield? We are seekin...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Organised
  • Proactive
  • A Team Player
  • Communicative
Job Responsibility
Job Responsibility
  • Assisting with day-to-day office operations and maintenance
  • Coordinating facilities requests and responding to queries
  • Supporting the team with administrative tasks, including filing and documentation
  • Ensuring the office remains a clean, safe, and welcoming environment
  • Managing supplies and inventory
  • Fulltime
Read More
Arrow Right

Temporary Facilities Coordinator

Our client is a global organization with a strong presence in essential industri...
Location
Location
United Kingdom , London
Salary
Salary:
15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a facilities or administrative role, preferably in a fast-paced environment
  • Strong communication skills, both written and verbal, with the ability to engage effectively with various stakeholders
  • Proficient in Microsoft Office applications (Outlook, Word, Excel) to facilitate daily tasks and reporting
  • Excellent organizational skills with a keen eye for detail and the ability to manage multiple priorities effectively
  • A proactive approach to problem-solving and a willingness to take initiative
Job Responsibility
Job Responsibility
  • Print Room Management: Oversee the stocking and maintenance of print rooms across all three floors
  • Courier Coordination: Book and manage all courier services effectively
  • Communication: Utilize exceptional communication skills to liaise with team members, vendors, and service providers
  • Administrative Support: Assist with general administrative tasks as required, utilizing Microsoft Office Suite
What we offer
What we offer
  • Gain valuable experience in a supportive and collaborative environment
  • Contribute to the smooth operation of our facilities during a critical time
  • Work with a dedicated team that values your input and expertise
  • Fulltime
Read More
Arrow Right

Temporary Administrator / Customer Care

We're looking for a confident, well-presented individual with a positive attitud...
Location
Location
United Kingdom , Perth
Salary
Salary:
14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative/facilities/maintenance role
  • A confident and positive attitude with a strong focus on customer service
  • Proficiency in Microsoft Office, especially Word and Excel
  • Great organisational skills and attention to detail
  • The ability to prioritise daily tasks and work independently
Job Responsibility
Job Responsibility
  • Maintain a welcoming, well-organised reception area while managing incoming deliveries and mail efficiently
  • Answer and direct incoming calls efficiently, while delivering great customer service
  • Log any housing/maintenance repairs required on the in-house system
  • File and organise company documentation and paperwork
  • Assist with general administrative duties as required
  • Communicate clearly with tenants, providing updates and timelines on their home repairs
What we offer
What we offer
  • Access to discount vouchers with many high street brands
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Statutory Sick Pay
  • Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues
  • Fulltime
Read More
Arrow Right

Temporary Facilities Admin

As a Temporary Facilities Admin, you will play a pivotal role in ensuring the fa...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational skills and attention to detail
  • Excellent communication abilities, both written and verbal
  • Proficiency in MS Office and general office software
  • A proactive attitude with a willingness to learn and adapt
Job Responsibility
Job Responsibility
  • Manage daily administrative tasks to support the facilities team
  • Handle inquiries and communication with contractors and vendors
  • Maintain accurate records and documentation of facility operations
  • Assist with coordination of maintenance and repair schedules
  • Provide excellent customer service to guests and staff alike
  • Fulltime
Read More
Arrow Right

Temporary Part Time Administrator

Our client is seeking an Administrator with experience in facilities or property...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Confidence working with Excel (basic level required)
  • Strong data entry skills with high accuracy
  • Previous office experience within a property related environment would be a distinct advantage
  • Good organisational skills and the ability to work independently
Job Responsibility
Job Responsibility
  • Log and prioritise reactive maintenance requests, coordinating with contractors as needed
  • Maintain facilities records, including schedules, compliance logs, and contractor information
  • Liaise with suppliers and contractors to arrange call‑outs and track progress of works
  • Provide general admin support, such as managing shared inboxes, raising POs, and processing invoices
  • Input and update property data in Excel and the property management database
  • Maintain property files and documentation, ensuring accuracy and organisation
  • Provide general admin support including inbox management and preparing simple reports
  • Assist with property enquiries, liaising with internal teams and external partners
What we offer
What we offer
  • Weekly pay
  • 28 days paid annual leave (Based on a weekly accrual)
  • You are employed directly with Office Angels
  • Access to discount vouchers with many high street brands
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Pension scheme option (with employer contributions)
  • Statutory Sick Pay
  • Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues
  • Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism
  • Parttime
Read More
Arrow Right

Temporary Office Manager (Workplace & Facilities)

We're partnering with a fast-paced, innovative software company based in S3 to r...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
14.50 - 15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Office Management, Workplace Experience, or Facilities
  • Highly organised with strong attention to detail
  • Proactive and able to hit the ground running in a short-term role
  • Confident managing multiple priorities in a fast-paced environment
  • Strong communication and stakeholder management skills
Job Responsibility
Job Responsibility
  • Manage facilities, maintenance coordination, and supplier/vendor relationships
  • Oversee workplace operations and general office administration
  • Maintain high standards across meeting rooms, kitchens, and office spaces
  • Coordinate health & safety requirements and compliance documentation
  • Support workplace readiness and ensure all operational standards are met
  • Deliver internal communications including presentations, digital signage, posters, and announcements
  • Support employee engagement initiatives, events, and culture programmes
  • Coordinate weekly catering, snacks, and lunches (particularly Thursdays)
  • Track budgets, process invoices, and manage operational administration
  • Support vendor on-boarding and supplier coordination
What we offer
What we offer
  • Immediate start with a well-regarded software business
  • Friendly, collaborative office environment
  • Opportunity to make a real impact over a short assignment
  • Fulltime
Read More
Arrow Right

Facilities Administrative Assistant

We are looking for a Facilities Administrative Assistant to support daily workpl...
Location
Location
United States , Burnsville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in office administration
  • High school diploma or GED required
  • Proficiency in Microsoft Office, including Outlook, Excel, Word, Teams, and PowerPoint
  • Comfortable learning new systems and technology
  • Strong organizational skills with the ability to multitask and maintain attention to detail
  • Excellent communication and interpersonal skills
  • Proactive, collaborative, and service-oriented approach
  • Ability to adapt quickly in a fast-moving environment with changing priorities
  • Comfortable being up and moving throughout the facility during the day
Job Responsibility
Job Responsibility
  • Support daily office and facilities operations with a flexible, go-with-the-flow mindset
  • Greet visitors, customers, and vendors in a professional and welcoming manner at the main entrance
  • Assist with reception-style responsibilities and serve as a visible point of contact for employees
  • Order, stock, and maintain office and breakroom supplies, including snacks, beverages, coffee, and other essentials
  • Help ensure overall office upkeep and organization
  • Perform daily and weekly maintenance of the main coffee machine and brewing area
  • Support onsite and offsite meetings and events, including room setup, catering coordination, supplies, and logistics
  • Assist with PowerPoint presentations and communication distribution as needed
  • Create and maintain cubicle name tags and office signage
  • Maintain system for new hires and terminated employees
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right