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Temporary Executive Assistant

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Beacon Hill

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Location:
United States , Deerfield

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

25.00 - 28.00 USD / Hour
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Job Description:

A well-known pharmaceutical company in Deerfield is looking for a temporary Executive Assistant to join their team for the next 30-60 days. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.

Job Responsibility:

  • Managed complex calendars for multiple executives, including scheduling meetings across time zones and resolving conflicts proactively
  • Coordinated domestic and international travel arrangements, including flights, hotels, ground transportation, and travel visas
  • Prepared detailed travel itineraries and ensured all logistics aligned with executive preferences and meeting schedules
  • Anticipated scheduling needs and adjusted calendars in real-time to accommodate last-minute changes and priority shifts
  • Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed

Requirements:

  • BA/BS is preferred but not required
  • 2+ years of experience in office management/administrative support
  • 5+ years of experience providing administrative support to senior level executives
  • Knowledge of office dynamics and office operational functions
  • Proficiency in Microsoft applications and ability to quickly learn internal systems
  • High level of flexibility and willingness to learn and take on new responsibilities
  • Ability to multi-task and prioritize the activities of the department appropriately
  • Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting

Additional Information:

Job Posted:
April 20, 2026

Work Type:
On-site work
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