Temporary Executive Assistant

• Act as ambassador for the department internally and externally
• Meet and greet visitors and guests
• Filter, redirect and respond to Directors telephone calls/written correspondence as necessary
• Facilitate travel/facilities requirements for visitors
• Producing documents/information, transcribing, formatting, inputting, editing, retrieving, copying, data, and graphics
• Maintaining accurate records
• Prioritising
• Maintain the utmost level of confidentiality at all times
• Work as one team across all EAs covering absence to ensure support to the Executive Board
• Work on own initiative
• Manage complex diary and time of the Director in an efficient manner to achieve maximum beneficial use of their time
• Proactively deal with issues in Directors absence using initiative and knowledge to bring resolution
• Organise meetings, workshops and conferences for the Director as/when required
• Assist in booking conference rooms, meals, refreshments, equipment & transport
• Co-ordinate all travel and related activities (flights, accommodation, transport, currency and visa applications), maintaining records
• Attend meetings and ensure smooth running by drafting agenda, taking minutes, issuing minutes and chasing status of actions
• Exercise judgement to help Director manage workload effectively
• Make connections, undertake research, garner intelligence to generally help maximise the impact and profile of the department
• Prepare presentation materials, handouts etc. for meetings to a high standard
• Through networks be active and confident to champion or challenge initiatives that impact the Directors department

• Proficiency in Microsoft Excel and PowerPoint
• Strong communication and organisational skills

holiday pay