Temporary EA to COO

• Deliver top-notch executive support to the COO and other senior leaders as needed
• Proactively manage complex diaries, scheduling meetings across multiple stakeholders
• Coordinate all aspects of travel, including flights, accommodations, venues, itineraries, and logistics
• Prepare agendas, briefing materials, and meeting packs to ensure leaders are fully prepared
• Support leadership meetings by coordinating logistics, managing actions, and following up on key deliverables
• Assist in creating presentations, slide preparation, and other vital business materials
• Provide project and administrative support on strategic initiatives and cross-functional activities
• Act as a trusted point of contact for internal and external stakeholders, building strong relationships across the organisation
• Anticipate challenges, identify solutions, and ensure leaders' time is utilised effectively
• Collaborate closely with the EA, Workplace, and Business Operations teams to deliver a seamless support experience.

• Previous experience as an EA, Personal Assistant, or Team Assistant supporting senior stakeholders in a fast-paced environment
• Outstanding organisational skills, with the ability to manage multiple priorities and deadlines
• Proven experience managing complex diaries, meetings, and travel arrangements
• Strong attention to detail and a knack for executing tasks with a high degree of accuracy
• Comfort in preparing presentations, meeting materials, and executive communications
• Proficiency in Google Workspace, video conferencing tools, and project management platforms (i.e., Asana, Coda), along with an interest in AI technologies
• Excellent interpersonal and communication skills, with the confidence to build relationships across all levels of the business
• A positive, proactive, and solutions-oriented mindset, ready to roll up your sleeves and dive in
• Strong judgement, discretion, and the ability to handle confidential information appropriately.

Interest in AI technologies

• The chance to work closely with senior leaders, including the COO and executive team
• Exposure to strategic projects and initiatives beyond traditional EA responsibilities
• A collaborative and supportive environment alongside an experienced team of EAs and Operations professionals
• A dynamic, fast-paced workplace where your contributions will have an immediate impact.