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Temporary Administrative Coordinator

United Kingdom, London 16.00 GBP / Hour · Job Posted January 07, 2026
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Job Description

Our client, a membership organisation for business looking to secure infrastructure globally, is seeking a highly organised and proactive individual to join their team as an Administrative Coordinator. In this role, you will provide comprehensive administrative support, assisting with day-to-day operations and ensuring the smooth running of the department.

Job Responsibility

  • Manage the Director's busy calendar, demonstrating excellent prioritisation skills
  • Prepare reports and presentations for member meetings, ensuring accuracy and attention to detail
  • Support member on-boarding by taking notes during meetings and following up with necessary documentation
  • Maintain updated contact lists in Salesforce, ensuring data accuracy
  • Take meeting notes during calls with members, partners, and speakers
  • Utilise Salesforce to file meeting notes and create/update tasks as required
  • File and organise relevant correspondence and information in member profiles
  • Proactively follow up on assigned tasks with members, providing outstanding customer service
  • Collaborate with members' marketing teams to facilitate communication on new launches and special events
  • Keep the working group member tracking sheet up to date, ensuring accurate attendance records
  • Prepare and distribute minutes of working group meetings promptly and accurately
  • Track and chase actions arising from working group meetings, reporting progress as required
  • Manage communication with working group members, including distributing minutes, agendas, and event invitations
  • Maintain thorough records of member RSVPs for special event invitations
  • Liaise with members and event speakers regarding logistics and joining instructions
  • Assist the team with other administrative tasks as needed, demonstrating flexibility and adaptability
  • Assisting with event preparation and organisation

Requirements

  • Proven experience in managing complex calendars across multiple time zones
  • Previous knowledge of Salesforce and Mailchimp
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Personal efficiency and exceptional time management skills
  • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
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