Technical Project Assistance / Secretary Job at THOST Projektmanagement GmbH (Valencia)

Project Assistance / Secretary

Location

Poland , Jawor; Wrocław

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
Professional experience in the secretarial, sales and/or acquisition field preferred
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
Polish language skills desirable
Excellent organisational talent
Strong team and communication skills
Confident personal skills
High customer orientation
Flexibility

Job Responsibility

Independent organisation of the secretariat
Active outreach to new and existing clients and partners
Support in the preparation of presentations, offers, and status reports, incl. for project purposes
Preparation of appointments with clients and partners
Maintenance of databases (e.g. CRM/Salesforce, purchasing)
Preparation and follow-up of acquisition appointments and events (trade fairs, conference, business mixers, etc.)
Management of telephone and written correspondence as well as minute-taking

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

Portfolio, Program, and Project Analyst

Location

United States , Washington, DC

Salary:

Not provided

Talent Acquisition Concepts

Expiration Date

Until further notice

Requirements

Must Have An Active Secret Clearance
A Bachelor’s degree
5 years of experience
Applicants selected must Possess a current Top Secret Security Clearance and be eligible to receive DHS Suitability
Demonstrated proficiency in providing program management and analytical support to programs and projects serving DHS Mission Areas such as Physical and Cyber Security, Border & Immigration Enforcement, and Infrastructure Protection
Experience monitoring project development performance and reviewing deliverables to ensure technical, programmatic, and financial goals and objectives are met and identify possible program risks
Excellent communication, collaboration, and presentation skills
Proven results-oriented problem-solving abilities
Experience with presentation graphics and/or spreadsheet tools
Experience providing guidance, feedback, and consulting services to federal program managers

Job Responsibility

Assisting with the development and administration of RDT&E contracts, including tasks such as the development of solicitation material, administration of source selection reviews, and assessing technical solutions
Monitoring project performance and reviewing deliverables to ensure technical, programmatic, and financial goals and objectives are met and identify possible program risks
Maintaining and monitoring program budgets to include gathering and reviewing monthly reporting information from project/program performers and developing budget execution plans
Organizing, directing, and coordinating planning and production of all activities associated with assigned task order projects
Providing support to Portfolio and Program Managers in their continued engagement with DHS S&T customers on the receipt, prioritization, and regular reporting of their operational capability gaps
Providing data collection and analyses of user requirements and of existing and emerging systems, capabilities, and technologies
Performing routine tasks including, but not limited to, scheduling, writing internal memos, maintaining and updating Program Management records, filing, intranet website maintenance, preparing and reviewing presentations, records maintenance, and coordinating daily operations of the assigned program
Assisting with planning technology transitions to the respective operational customer
Attending meetings, workshops, conferences, and program reviews at the direction of the program or project manager to provide a programmatic and technical review, record meeting minutes, and contribute to the program management dialogue with performers
Providing assistance in managing and responding to program-aligned S&T Executive Secretary data calls, compiling information, and preparing information for reporting to senior leadership

Fulltime

Senior Assistant Company Secretary

As the Senior Assistant Company Secretary, you will support the Deputy Company S...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team
Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent)
Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements
CGI qualification
Experience & ability to deal with senior/ Board level stakeholders
Strong organisational skills and attention to detail
Excellent communication and written skills
Ability to work independently and as part of a team

Job Responsibility

Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees
Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers
Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records
ensuring compliance with the Companies Act
assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions
Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents
Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests

What we offer

Great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work
Discounts, vouchers, a pension plan and loads more
Amazing learning tools and top-notch parental leave policies

Fulltime

New

Legal Entity Management Specialist

The Legal Entity Management Specialist will focus on the design and implementati...

Location

United Kingdom , Belfast

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

An undergraduate degree in law with a minimum 2:1 classification
Advanced in Microsoft Office applications (Intermediate Excel and Word is essential)
Strong technical skills (experience of SharePoint an advantage)
Previous professional services sector experience, ideally legal or as a company secretary
A positive team member and active contributor in a team environment
Excellent organisational, prioritisation and problem solving skills
Confidence to liaise with people at all levels of the firm
Exceptional attention to detail is a must
Manages multiple work tasks, prioritizes time and meets deadlines and proposes solutions where conflicts exist

Job Responsibility

Act as a key client contact on GCMS projects
Develop, populate and maintain project and client-specific IT platforms
Coordinate the provision of corporate maintenance services and be responsible for technical quality
Project manage the onboarding process for new GCMS clients
Track and monitor the updating of compliance trackers
Escalate issues to the GCMS Manager or lead associates as appropriate
When required, contact correspondent law firms for fee proposals, contribute to pitches, fee proposals and client RFPs
Work with other GCMS Specialists to prepare client invoices
Assist GCMS Manager in preparations for client review calls and client visits
Identify ways to enhance and retain current GCMS client relationships

What we offer

Comprehensive private health cover
Income protection
Life assurance
Comprehensive employee assistance plan

Intern

Under the overall authority of the Director of the Bureau of Human Resources Man...

Location

Multiple countries , Headquarters, Field Offices, and Institutes

Salary:

Not provided

UNESCO

Expiration Date

June 30, 2026

Requirements

You must be at least 20 years old to apply
At the time of your application to the internship programme: You should be currently enrolled AND on the 3rd (third) year or final year of your Bachelor’s degree
OR You should be currently enrolled in your second university degree, Master's or PhD degree or equivalent
OR You should have finished your Bachelor’s, Master's or PhD degree within the last 12 months (date of completion as indicated in diploma)
Applicants in technical/vocational assignments must be enrolled in a specialized technical/vocational institution and must have reached the last year of their studies, or have recently graduated (within the last 12 months) from their school or institution
You should have an excellent command, both written and spoken, of English or French. A working knowledge of the other language (English or French) is an asset, and may be required for internships in secretarial and assistantship assignments at the Headquarters
You must have an excellent knowledge of computer systems and office-related software
You should be able to work well in a team and adapt to an international working environment
You should possess strong interpersonal and communication skills

Job Responsibility

Contribute to the production/preparation of documents, working papers, and conceptual framework/concept notes on area of work or development challenges
Collect, organize and analyze data
Assist in the development of technical support in the development of new interventions or projects
Undertake research and reviews to produce parts of documents, presentations etc.
Contribute to the preparation of communication materials
Participate in meetings and seminars
Provide administrative and logistical support in the planning and organization of briefings, information sessions, workshops and other similar activities

What we offer

Interns are entitled to 2.5 days of leave per month during their internship and an additional leave of 1 working day per complete month of internship
Interns are provided with a limited workplace insurance coverage against risk of injury, illness, disability, or death incurred during the period of the internship and directly attributable to the execution of the internship

Fulltime

Legal & Regulatory Risk Lawyer / Senior Legal & Regulatory Risk Lawyer

The role of the OGC team at BCLP is to ensure that the firm and individuals with...

Location

United Kingdom , London

Salary:

Not provided

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Solicitor or barrister admitted in England & Wales or a similar common law jurisdiction
Experience of working in legal and regulatory compliance, ideally in an international law firm or for a legal regulator
Experience of working as a fee earner in private practice
Strongly service-oriented, with commercial acumen, and enthusiasm for the challenges of providing services and resources in a large, multi-office law firm setting
Ability to be flexible and adaptable to support the priorities and strategies of the firm
Strong technical IT skills and experience in the design, implementation or management of any technology-based compliance systems and processes (including the use of Gen AI tools) would be an advantage

Job Responsibility

Assist in managing the OGC team query in box (on a rota basis) and act as a first point of contact for internal legal and regulatory risk queries and as a point of escalation for junior lawyers and trainees, assisting them to finalise draft responses
Address various areas of legal and regulatory risk, including issues concerning the regulation and governance of the firm, the SRA Standards & Regulations, and a broad variety of issues concerning the business, its lawyers and other business professionals
Specific legal, regulatory and compliance areas of focus will include the following and will involve supervising and acting as an escalation point for more junior team members: responding to queries and working on projects relating to client engagement, limitation of liability, anti-bribery & corruption, share dealing, outside interests, referral fees, file transfer, escrow arrangements, confidentiality undertakings, NDAs, DAC6/UK MDR, and modern slavery
consideration of whether something is reportable to the SRA or other authority
responding to queries and working on projects relating to HR issues, including the on-boarding of lateral hire partners and/or teams, staff departures, supporting investigations where there might be a regulatory or other reporting obligation
drafting or reviewing and updating risk and compliance policies, procedures and guidance and reviewing and updating risk assessments
working as part of the wider Risk & Regulatory team on various projects to respond to key areas of legal/ regulatory risk to the firm or regulatory developments
supporting the legal and regulatory aspects of strategic projects
drafting and delivering compliance training to various groups, including new starters and trainees, mitigate key risks, educate and empower a risk aware and speak up culture
supporting the firm’s supplier procurement process by assisting with legal contract review

Fulltime

Administrative Assistant, Internal Medicine & Hematology/Oncology

The Administrative Assistant to Manager provides administrative support to assig...

Location

United States , Kansas City

Salary:

Not provided

The University of Kansas Health System

Expiration Date

Until further notice

Requirements

High School Graduate or GED
3 or more years of broad administrative/secretarial experience
Must have excellent verbal and written communication skills
Windows, Word processing, spreadsheets and Power Point required
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department

Job Responsibility

Assists with various organizational activities and preparation of statistical reports as directed
Coordinates and oversees office and supply management for department/unit operation
Coordinates and oversees unit environmental and safety management
Coordinates and oversses special projects as requested by leadership team
Coordinates meetings and electronically conference calls and takes minutes for meetings as requested
Demonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programs
Maintains employee files, confidential paperwork and KRONOS
Monitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendance
On behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegated
Receives and screens all correspondence, determining appropriate action

Fulltime

Administrative Assistant to Manager

The Administrative Assistant to Manager provides administrative support to assig...

Location

United States , Kansas City

Salary:

Not provided

The University of Kansas Health System

Expiration Date

Until further notice

Requirements

High School Graduate or GED
3 or more years of broad administrative/secretarial experience
Must have excellent verbal and written communication skills
Windows, Word processing, spreadsheets and Power Point required

Job Responsibility

Assists with various organizational activities and preparation of statistical reports as directed
Coordinates and oversees office and supply management for department/unit operation
Coordinates and oversees unit environmental and safety management
Coordinates and oversses special projects as requested by leadership team
Coordinates meetings and electronically conference calls and takes minutes for meetings as requested
Demonstrates competencies in computer programs such as: Microsoft Office Word, - Excel and PowerPoint, email, intra/internet programs
Maintains employee files, confidential paperwork and KRONOS
Monitors expiration/due date for department/unit staff such as, but not limited to: licensures, performance appraisals, TB testing, certifications and attendance
On behalf of supervisor(s), signs his/her name to correspondence, requisitions, vouchers and other forms as delegated
Receives and screens all correspondence, determining appropriate action

Fulltime

Technical Project Assistance / Secretary

THOST Projektmanagement GmbH

Location:
Spain , Valencia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 13, 2025

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