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The Technical Customer Service (TCS) Specialist is responsible for managing customer support activities, case processing, and RMA coordination in alignment with Myomo’s Service operations and Quality Management System (QMS). This role serves as the central intake and coordination function for all service-related activities ensuring timely case creation, accurate documentation, effective troubleshooting, and seamless handoff to Service, Quality, and Engineering teams. The TCS Specialist works cross-functionally with Service, Quality, Clinical, and Field teams to support customers, drive efficient repair workflows, and maintain compliance with FDA and international regulatory requirements. This position is critical to ensure end-to-end visibility, traceability, and turnaround time performance across the service lifecycle.
Job Responsibility:
Serve as the primary point of contact for incoming customer communications (phone, email, and portals)
Create, triage, and manage Cases and RMAs within the QMS
Ensure all required data is captured accurately at intake
Maintain ownership of case lifecycle from intake through closure or handoff
Provide first-level troubleshooting support for Myomo devices
Escalate complex issues to Service, Quality, or Engineering as appropriate
Support remote troubleshooting sessions with field staff, clinicians, and patients
Document troubleshooting steps and outcomes in accordance with QMS requirements
Initiate and manage RMA process including device intake coordination, shipping logistics and documentation, and work order alignment with the Service team
Track devices through the service workflow and provide status updates to stakeholders
Partner closely with Service team to prioritize and expedite repairs when needed
Ensure all activities comply with FDA, ISO, and internal QMS procedures
Support complaint handling, adverse event reporting, and documentation requirements
Maintain accurate and audit-ready records for all cases and RMAs
Follow and help improve SOPs and Work Instructions
Maintain accurate data entry and case documentation within Arena
Generate reports on case volume, turnaround time (TAT), and trends
Identify recurring issues and support root cause analysis efforts
Contribute to process improvements to enhance efficiency, scalability, and customer experience
Support internal communication of case status and key updates
Requirements:
1–3 years of customer service or technical support experience
Strong organizational skills with the ability to manage multiple cases simultaneously
Excellent written and verbal communication skills
Ability to work in a fast-paced, regulated environment
Thorough attention to detail and accuracy in documentation
Proficiency with Microsoft Office and web-based systems
Nice to have:
Experience in medical devices, healthcare, or another regulated industry
Familiarity with QMS systems (e.g., Arena PLM)
Experience supporting electromechanical devices and/or software systems
Associate or bachelor’s degree in engineering, Biomedical, or related field