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Technical Customer Service Specialist

United States, Burlington Employment contract 27.00 - 30.00 USD / Hour · Job Posted May 04, 2026
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Job Description

The Technical Customer Service (TCS) Specialist is responsible for managing customer support activities, case processing, and RMA coordination in alignment with Myomo’s Service operations and Quality Management System (QMS). This role serves as the central intake and coordination function for all service-related activities ensuring timely case creation, accurate documentation, effective troubleshooting, and seamless handoff to Service, Quality, and Engineering teams. The TCS Specialist works cross-functionally with Service, Quality, Clinical, and Field teams to support customers, drive efficient repair workflows, and maintain compliance with FDA and international regulatory requirements. This position is critical to ensure end-to-end visibility, traceability, and turnaround time performance across the service lifecycle.

Job Responsibility

  • Serve as the primary point of contact for incoming customer communications (phone, email, and portals)
  • Create, triage, and manage Cases and RMAs within the QMS
  • Ensure all required data is captured accurately at intake
  • Maintain ownership of case lifecycle from intake through closure or handoff
  • Provide first-level troubleshooting support for Myomo devices
  • Escalate complex issues to Service, Quality, or Engineering as appropriate
  • Support remote troubleshooting sessions with field staff, clinicians, and patients
  • Document troubleshooting steps and outcomes in accordance with QMS requirements
  • Initiate and manage RMA process including device intake coordination, shipping logistics and documentation, and work order alignment with the Service team
  • Track devices through the service workflow and provide status updates to stakeholders
  • Partner closely with Service team to prioritize and expedite repairs when needed
  • Ensure all activities comply with FDA, ISO, and internal QMS procedures
  • Support complaint handling, adverse event reporting, and documentation requirements
  • Maintain accurate and audit-ready records for all cases and RMAs
  • Follow and help improve SOPs and Work Instructions
  • Maintain accurate data entry and case documentation within Arena
  • Generate reports on case volume, turnaround time (TAT), and trends
  • Identify recurring issues and support root cause analysis efforts
  • Contribute to process improvements to enhance efficiency, scalability, and customer experience
  • Support internal communication of case status and key updates

Requirements

  • 1–3 years of customer service or technical support experience
  • Strong organizational skills with the ability to manage multiple cases simultaneously
  • Excellent written and verbal communication skills
  • Ability to work in a fast-paced, regulated environment
  • Thorough attention to detail and accuracy in documentation
  • Proficiency with Microsoft Office and web-based systems

Nice to have

  • Experience in medical devices, healthcare, or another regulated industry
  • Familiarity with QMS systems (e.g., Arena PLM)
  • Experience supporting electromechanical devices and/or software systems
  • Associate or bachelor’s degree in engineering, Biomedical, or related field
  • Experience with data analysis and reporting

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