Team Secretary / Project Administrator Jobs

Technical Project Assistance / Secretary

Location

Spain , Valencia

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
At least 3 years of professional experience in the field of assistance or secretarial services, preferably in the area of major projects
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
High affinity to software tools used (e.g. Smart Sheet, cost-database-system) desirable
Organisational talent, strong team and communication skills, confident personal skills, customer orientation, flexibility, and ability to work independently

Job Responsibility

Support of the project management team
Handling of telephone and written correspondence as well as taking minutes
Preparation and follow-up of external and internal appointments and meetings
Independent organisation of the secretariat
Task management
Data management & document management /administration project filing
Order management, purchase requisitions

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

Team Administrator

The position involves providing high-level administrative support to Directors a...

Location

United Kingdom , Leeds

Salary:

27000.00 - 31000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Business Administration including Secretarial Duties
Strong skills in Microsoft Office Suite
Excellent communication and customer service abilities
Exceptional organisational skills and the ability to manage multiple tasks
A commitment to maintaining confidentiality and compliance

Job Responsibility

Providing administration support to Directors and specialist teams, including travel booking and equipment ordering
Handling incoming calls efficiently and provide information on behalf of technical staff
Preparing various documents in the correct style and format as requested
Adding new projects to the system and setting up new trackers for the team to utilise
Assisting with internal audits in line with ISO:9001 quality management standards
Ensuring you maintain all site records, recording all holidays and sickness and arrange training for staff as needed including DBS checks and compliance renewals
Supporting the Group Marketing Manager with social media posts and prepare case studies
Assisting the team with the preparation and submission of tenders and bids, including assisting with events

Fulltime

Secretarial Team Leader

A fantastic opportunity has arisen for an organised and detail-oriented Secretar...

Location

United Kingdom , Bristol

Salary:

35000.00 - 45000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Fair, inclusive and supportive management style
Effective and professional leader and communicator at all levels, both written and verbal
Able to build excellent working relationships with your team/department, stakeholders and the wider firm
Self-motivated, with the ability to lead by example
An organised individual with the ability to effectively prioritise business needs
Ability to manage and support business change across the team
Excellent attention to detail
Knowledge of administrative processes such as printing, scanning, electronic filing and post handling
Experience working within a customer service/professional services or legal environment

Job Responsibility

Oversee the day to day running of the Business Support Services Administration team
Build relationships with our lawyers to understand the work and proactively prioritise tasks
Encourage an excellent customer service environment, ensuring that our processes reflect this
Coach and develop your team, including performance reviews, setting objectives and regular one to ones
Recruit and train new and existing team members
Work closely with the Business Support Services Manager, Operations Manager, and our HR team, to develop policies and procedures which cover operational processes, compliance, performance and attendance
Identify opportunities for improvement, to ensure we operate efficiently and in line with best practice
Play an active role in supporting business change taking place across the firm, and participate in relevant projects
Ensure equipment is properly maintained
Have a working knowledge of health and safety requirements

Fulltime

Senior Team Administrator

Office Angels are seeking a skilled Senior Team Administrator to support our cli...

Location

United Kingdom , Glasgow

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Intermediate Microsoft Office skills, specifically Outlook and Excel
Excellent written and verbal communication skills
Flexible and adaptable to change
Minute taking
Adobe InDesign (desirable)
Ability to make decisions and solve issues
Previous experience working at a senior level

Job Responsibility

Provide secretarial support to Partners and Project Managers
Manage diaries, schedule meetings, and handle calls
Arrange travel and accommodation
Book meeting rooms and video conferencing facilities
Prepare and manage fee forecasts and invoices
Maintain project invoicing schedules and process sub-consultant invoices
Liaise with the Accounts team and handle debtors reports
Assist with typing agendas, minutes, and reports
Maintain office systems and data management

Fulltime

Administrative Associate

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an ...

Location

United States , York

Salary:

13.00 - 14.00 USD / Hour

CareGivers America

Expiration Date

Until further notice

Requirements

High School Diploma or GED
1+ years of receptionist and/or secretarial and/or administrative experience required
Experience in Home Care preferred

Job Responsibility

Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination
Operate multi-line phone
take messages or field/answer all routine and non-routine questions
Responsible for reception and signing for front office packages
Responsible for sorting and distributing mail
Schedule and organize complex activities such as meetings and department activities for all management team members
Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects)

What we offer

Medical, Dental & Vision Insurance
401(k) with a 6% match
Paid Time Off
10 Paid Holidays
Employee Assistance Program
Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!)
Voluntary Term Life and AD&D Insurance
Legal Services Insurance
Short-Term and Long-Term Disability
Accident, Critical Illness & Hospital Indemnity Insurance

Fulltime

Administrative Associate

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an ...

Location

United States , Lancaster

Salary:

13.00 - 14.00 USD / Hour

CareGivers America

Expiration Date

Until further notice

Requirements

High School Diploma or GED
1+ years of receptionist and/or secretarial and/or administrative experience required
Experience in Home Care preferred

Job Responsibility

Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination
Operate multi-line phone
take messages or field/answer all routine and non-routine questions
Responsible for reception and signing for front office packages
Responsible for sorting and distributing mail
Schedule and organize complex activities such as meetings and department activities for all management team members
Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects)

What we offer

Medical, Dental & Vision Insurance
401(k) with a 6% match
Paid Time Off
10 Paid Holidays
Employee Assistance Program
Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!)
Voluntary Term Life and AD&D Insurance
Legal Services Insurance
Short-Term and Long-Term Disability
Accident, Critical Illness & Hospital Indemnity Insurance

Fulltime

Administrative Associate

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an ...

Location

United States , Selinsgrove

Salary:

13.00 - 14.00 USD / Hour

CareGivers America

Expiration Date

Until further notice

Requirements

High School Diploma or GED
1+ years of receptionist and/or secretarial and/or administrative experience required

Job Responsibility

Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination
Operate multi-line phone
take messages or field/answer all routine and non-routine questions
Responsible for reception and signing for front office packages
Responsible for sorting and distributing mail
Schedule and organize complex activities such as meetings and department activities for all management team members
Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects)

What we offer

Medical, Dental & Vision Insurance
401(k) with a 6% match
Paid Time Off
10 Paid Holidays
Employee Assistance Program
Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!)
Voluntary Term Life and AD&D Insurance
Legal Services Insurance
Short-Term and Long-Term Disability
Accident, Critical Illness & Hospital Indemnity Insurance

Fulltime

Administrative Associate

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an ...

Location

United States , Pottsville

Salary:

13.00 - 14.00 USD / Hour

CareGivers America

Expiration Date

Until further notice

Requirements

High School Diploma or GED
1+ years of receptionist and/or secretarial and/or administrative experience required

Job Responsibility

Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination
Operate multi-line phone
take messages or field/answer all routine and non-routine questions
Responsible for reception and signing for front office packages
Responsible for sorting and distributing mail
Schedule and organize complex activities such as meetings and department activities for all management team members
Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects)

What we offer

Medical, Dental & Vision Insurance
401(k) with a 6% match
Paid Time Off
10 Paid Holidays
Employee Assistance Program
Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!)
Voluntary Term Life and AD&D Insurance
Legal Services Insurance
Short-Term and Long-Term Disability
Accident, Critical Illness & Hospital Indemnity Insurance

Fulltime

Team Secretary / Project Administrator

Office Angels

Location:
United Kingdom , Clerkenwell

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
June 19, 2025

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Location:
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Category:
Construction

Contract Type:
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Job Posted:
June 19, 2025