Team Secretary / Project Administrator Job at Office Angels (Clerkenwell)

New

Team Administrator

Location

United Kingdom , Leeds

Salary:

29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous administration or secretarial experience, ideally within another engineering business
High accuracy and attention to detail
Confident with Microsoft packages including PowerPoint, Word and Excel
Able to prioritise and manage own workload

Job Responsibility

Document Control - ensuring received documents and drawings are correct and based on the latest information and updating the documents and system accordingly
Using Sage to keep invoice information up to date
Plant Hire organisation for projects
Booking travel and accommodation as needed for the team in line with projects
Administration support such as audio and copy typing, preparing and formatting documents, and photocopying
General office duties including answering incoming calls, organise hospitality for meeting rooms, keeping office stocked up with sundries and stationery

What we offer

parking on site

Fulltime

Team Administrator

Role: Team Administrator. Location: LS27, parking on site. Hours: 09:00 - 5:00pm...

Location

United Kingdom , Leeds

Salary:

29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous administration or secretarial experience, ideally within another engineering business
High accuracy and attention to detail
Confident with Microsoft packages including PowerPoint, Word and Excel
Able to prioritise and manage own workload

Job Responsibility

Document Control - ensuring received documents and drawings are correct and based on the latest information and updating the documents and system accordingly
Using Sage to keep invoice information up to date
Plant Hire organisation for projects
Booking travel and accommodation as needed for the team in line with projects
Administration support such as audio and copy typing, preparing and formatting documents, and photocopying
General office duties including answering incoming calls, organise hospitality for meeting rooms, keeping office stocked up with sundries and stationery

Fulltime

Senior Team Administrator

Our client, a fully independent and employee-owned brokerage firm, is seeking a ...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Exceptional organisational, planning, and time-management skills
Proficient in office software packages
Previous administrative or assistant experience
Discreet and trustworthy
Ability to work independently and collaboratively within a team
Self-motivated with a drive for success
Positive and proactive approach, showing initiative
Flexible and eager to learn new skills

Job Responsibility

Assist the Executive Assistant with various administrative duties and projects
Provide clerical support to brokers in London and overseas
Help administer signatures for Charter Parties
Coordinate meetings and appointments effectively
Attend meetings and take accurate notes as required
Maintain and update the company address book
Support planning and execution of company events, including overseas travel if necessary
Liaise with clients and suppliers in a friendly and professional manner
Coordinate brokers' travel arrangements, including visas
Manage front-of-house duties, including greeting clients

What we offer

Pension contributions up to 12% for eligible employees
Opportunity to travel with the company
Private Medical Insurance with family cover options
Life Insurance covering 8 times annual salary
Group Income Protection for long-term sick leave
Mental Health support lines
Online benefits portal with retail discounts and salary sacrifice options
Season Ticket Loans and Cycle to Work Scheme
Eyecare Vouchers
Mobile phone and laptop for work purposes

Fulltime

New

Administrative Officer

Administrative Officer Location: Swindon Courts Contract Type: Temporary (initi...

Location

United Kingdom , Swindon

Salary:

12.86 - 13.25 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Experience in administration
Experience in drafting standard letters, minutes, reports, and notes following set guidelines
Experience in clerking civil and family courts and tribunal hearings
Experience in supporting court users, managing listings and rotas, and checking case files
Experience handling counter, telephone, and written enquiries
Experience serving court documents, collecting fines and fees
Experience processing court orders, fines, and legal aid documentation
Experience checking and verifying records, documents, and accounts for accuracy and compliance
Experience assembling information for reports, warrants, and statistical analysis
Experience performing basic financial calculations and preparing reports

Job Responsibility

Prepare papers and files for courts, tribunals, hearings, and meetings
Produce court and tribunal documents
Manage photocopying, filing, post handling, and data entry tasks
Book and organise meeting rooms, training sessions, and other events
Prepare standard letters, minutes, reports, and notes following set guidelines
Clerk civil and family courts and tribunal hearings
Support court users, manage listings and rotas, and check case files
Handle counter, telephone, and written enquiries
Serve court documents, collect fines and fees (including chip & pin transactions)
Contribute to team problem-solving, process improvement, and local projects

Fulltime

New

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to provide high-level admi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience, along with at least four years of senior-level administrative or project support experience
Prior experience directly supporting a chief executive, president, executive director, or other high-level leader
Strong written and verbal communication skills with the ability to interact professionally with executives, board members, and external contacts
Demonstrated ability to manage multiple priorities, stay highly organized, and maintain close attention to detail in a demanding environment
Advanced proficiency in Microsoft Office, including Outlook scheduling, Word, Excel, and PowerPoint
Sound judgment, initiative, and the ability to handle confidential information with discretion and professionalism
Ability to type at least 50 words per minute and remain flexible with work hours, including occasional evenings as needed

Job Responsibility

Coordinate executive calendars, arrange meetings, confirm participants, secure meeting space, and ensure materials and logistics are prepared in advance
Manage the flow of information to and from the President/Executive Director so updates, requests, and decisions are communicated accurately and on time
Oversee scheduling, local meeting arrangements, and occasional travel support while adjusting to changing priorities and leadership needs
Prepare board and committee meeting documentation, distribute materials, and track follow-up items resulting from discussions and decisions
Monitor open projects and action items tied to the President/Executive Director, partnering with leadership team members to gather status updates and drive completion
Assemble briefing packets, background documents, and presentation materials for meetings, events, and executive engagements
Collaborate with development and internal stakeholders to coordinate meeting preparation, donor-related communications, and related administrative support
Record meeting notes when needed and provide additional administrative assistance to support departmental and organizational objectives

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

New

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Executive Assistant / Executive Secretary

Our client, a faith-based nonprofit organization, is seeking an experienced Exec...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
Bachelor’s preferred
5+ years of executive administrative or operations experience
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office, Google Workspace, and database/project tools
Ability to work independently and maintain confidentiality
Nonprofit experience preferred

Job Responsibility

Manage calendars, scheduling, and daily administrative priorities
Draft, edit, and manage correspondence and documentation
Coordinate meetings, prepare materials, and track follow-ups
Arrange travel, itineraries, and related logistics
Serve as a liaison between leadership and stakeholders
Handle sensitive information with discretion
Coordinate logistics and hospitality for events, meetings, and conferences
Manage vendor relationships, travel, and accommodations
Support planning and execution of organizational gatherings
Collaborate with internal teams on projects and initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
mileage reimbursement

Parttime

Administrator

We are looking for a proactive and organised Administrator to support our office...

Location

United Kingdom , Faslane

Salary:

Not provided

Morgan Sindall Plc

Expiration Date

Until further notice

Requirements

Excellent organisational and time management skills
Strong communication skills, both written and verbal
Ability to build positive working relationships at all levels
High attention to detail and accuracy
Ability to manage a varied workload and respond to changing priorities
Proactive, flexible, and solutions-focused approach
Ability to work both independently and as part of a team

Job Responsibility

Oversee and coordinate all general office administration activities, maintaining efficient and effective systems
Provide support to the office manager as directed
Act as a first point of contact for visitors, and colleagues
Build positive working relationships with internal teams, customers, and visitors
Support the effective management, control, and distribution of project documentation in accordance with project and Information Management (IM) requirements
Apply for document numbers and assist the project team with electronic storage
Log and file all delivery tickets and invoices
Maintain accurate filing systems (electronic and paper-based) ensuring records are well organised and up to date
Create, update, and maintain documents including reports, invoices, letters, and presentations
Support the project team with data input into site trackers and advise parties of upcoming commitments

Fulltime

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Team Secretary / Project Administrator

Job Description

Job Responsibility

Requirements

What we offer

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