Team secretary - integrated learning disability service

• To be responsible for the production of typed documents for the Service following formats and practices as required by the Service and agreed with the Administration Manager
• To administer petty cash in accordance with the Trust's Code of Financial Procedure
• Using SBS ordering system ensure maintenance of stationery and other stock items for the Service
• To participate in general office duties including answering the telephone, reception, photocopying, dealing with enquiries, distribution/collating of incoming and external mail
• To adopt tasks undertaken by other admin team members during periods of annual leave and sickness
• Attend meetings as required, taking, transcribing and disseminating of minutes, some of which may be complex
• To update and distribute protocols and procedures under the direction of the Service Manager
• To support various professionals / elements of the team with administration support as required
• Organise appointments, large and small meetings, workshops and functions. Coordinate dates, book venues, equipment
• To attend monthly supervision, team meetings and appraisals
• Maintain the Service's high standards of customer service, by responding in a helpful and friendly manner to all interactions with colleagues, service users and other professionals. This may include dealing with complex information or where there are barriers to understanding
• To assist other team members with work as required to ensure the smooth running of the office

• RSA 3 Typing or Equivalent
• Business and Admin NVQ Level 3 equivalent
• Experience of administrative work
• Experience of maintaining filing systems and collating information
• Experience of working in a customer-focused environment
• Experience of working in a constantly changing environment without direct supervision
• Good communication skills, written and verbal (including telephone skills and note taking)
• Ability to work as part of a team
• Ability to input accurately to electronic information systems
• Good time management skills
• Self-motivated and organised
• Literate and Numerate
• Flexible and adaptable to meet competing priorities and changing working practices
• Understanding of confidentiality, Data protection and safeguarding
• Good working knowledge or windows-based packages
• Understanding of infection control procedures
• Understanding of personal Health & Safety responsibilities
• The role requires Standard DBS
• The role requires the post holder to sign up to the Automatic Renewal DBS service
• Is able to work legally in the UK
• Is able to work with children and vulnerable adults
• Ability to travel to other sites if required

Experience of supervising and appraising staff