Team PA Job at Office Angels (Camden, Greater London)

Team PA

Behind every effective leadership team is exceptional coordination, organisation...

Location

United Kingdom , Watford

Salary:

35000.00 - 40000.00 GBP / Year

BRE

Expiration Date

Until further notice

Requirements

Proven experience providing administrative or PA support to teams or senior stakeholders in a professional environment
Strong organisational and coordination skills, with the ability to manage multiple priorities and deadlines
Experience managing complex diaries, meetings, and travel arrangements
Ability to prepare, format, and proofread high-quality documents, reports, and communications
Strong attention to detail, ensuring accuracy and consistency across all outputs
Experience supporting meetings, including agenda preparation, minute taking, and action tracking
Ability to manage shared inboxes and coordinate timely and accurate communications
Experience supporting operational tasks such as expenses, invoices, and purchase requisitions
Strong stakeholder engagement skills, with the ability to build effective working relationships
Experience coordinating events, projects, or cross-functional activities

Job Responsibility

Manage complex diaries, scheduling meetings and coordinating multiple stakeholders
Prepare meeting agendas, collate materials, and ensure participants are briefed in advance
Coordinate domestic and international travel arrangements
Provide general office and operational support, including meeting logistics and resource management
Support the preparation of leadership reports, review packs, and departmental updates
Organise and manage team meetings and events from planning through to delivery
Draft, review, and format documents, reports, and communications
Attend meetings where required, take minutes, and track actions to completion
Manage shared inboxes and respond to communications on behalf of the team where appropriate
Provide administrative support for expenses, invoices, and purchase requisitions

What we offer

Pension scheme – 5% employer-matched contribution
Life assurance – 4x your basic salary
Enhanced maternity package
HealthPartners cashback scheme – Reclaim costs on prescriptions, physiotherapy, dental care, and more
Onsite facilities – Restaurant, nursery, and free parking, including at-cost EV charging points
Learning & development – Free access to BRE Academy and our online learning platform
Professional membership reimbursement

Fulltime

PA To Legal Team

Office Angels are currently recruiting for a Legal PA for our client based in Cr...

Location

United Kingdom , Crawley

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience in an administrative or PA role, ideally within a legal setting
Previous experience in a Private Client legal team desirable
Strong time management skills with the ability to prioritise a busy workload
Fantastic communication skills, both written and verbal, with impeccable attention to detail
A collaborative spirit and the ability to build positive working relationships
A solution-focused mindset, ready to tackle challenges head-on

Job Responsibility

Communication: Exhibit excellent written, verbal, and telephone communication skills to assist clients and team members with queries and inquiries
File Management: Take charge of file management tasks, from opening and maintaining files to ensuring they are closed in compliance with legal standards
Scheduling: Coordinate diaries and manage appointments, travel, and accommodation arrangements for partners and team members
Billing Support: Facilitate an efficient billing process and collaborate with finance teams to ensure swift invoicing and payment
Post Processing: Ensure timely processing of post and original documents while maintaining meticulous records
Team Collaboration: Participate in team initiatives and projects, including Business Development activities, to enhance the overall client experience

Fulltime

PA for the Executive Team

Our client, a respected global governing, is seeking a PA for the Executive Team...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Membership Bespoke

Expiration Date

Until further notice

Requirements

Significant experience as a PA, Executive Assistant, or senior administrator supporting senior leaders
Proven ability to arrange, minute, and support governance meetings (Board, Council, senior-level committees)
Excellent organisational and diary management skills, with ability to prioritise competing demands
Strong written and verbal communication skills, with excellent minute-taking and report-writing ability
High level of discretion, professionalism, and judgement
Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams)
Ability to work independently, proactively, and collaboratively

Job Responsibility

Provide comprehensive diary and email management for the CEO
Act as the first point of contact for the CEO
Arrange and coordinate Board and Council meetings, including preparation and circulation of agendas, papers, and accurate minutes
Support the organisation of committee meetings
Coordinate Executive Team meetings
Prepare reports, presentations, and briefing materials for the CEO and Executive Team
Arrange international travel, accommodation, itineraries, and logistics for the CEO and Directors
Maintain accurate action logs and follow up to ensure delivery against priorities
Develop and maintain effective filing systems
Provide general administrative support across the Executive Team

Fulltime

New

Aps4 Executive Assistant

Location

Australia , Canberra

Salary:

50.00 - 55.00 AUD / Hour

Randstad

Expiration Date

July 02, 2026

Requirements

Exceptional organisation
Strong communication
Tech-savvy (Intermediate to advanced skills in the Microsoft Office Suite, experience in TRIM, PDMS, SAP or similar)
Eagle eye for detail
Time management guru
Security clearance: Baseline or NV1 security clearance highly desirable
Australian Citizen

Job Responsibility

Efficiently managing all incoming communications
Handling monthly credit card reconciliations with precision
Providing discreet and reliable administrative assistance to Branch Managers and their teams
Coordinating with internal and external stakeholders to ensure timely action on meetings, correspondence, and reports
Maintaining management and administrative databases, ensuring everything is up-to-date and followed up
Providing secretariat support to committees, including taking minutes and coordinating agendas and meetings
Expertly managing diaries for your supporting manager
General administrative support and assisting other administrators as needed

What we offer

Competitive hourly rates
Hybrid work arrangements
Access to an exclusive EA networking and mentoring group
Opportunity to salary sacrifice
Access to comprehensive employee benefits and wellbeing platform
Weekly pay runs

Fulltime

New

Executive Assistant

Are you a highly organised Executive Assistant with a sharp commercial mind? Our...

Location

Australia , Mulgrave

Salary:

100000.00 - 110000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role
Proven experience supporting senior management or executives
Exposure to financial, commercial, or contract administration processes (highly desirable)
Experience preparing high quality reports, presentations, and board materials
The ability to multi-task and manage competing priorities in a fast paced environment
Strong written and verbal communication skills with a high level of discretion
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint
Strong commercial awareness and understanding of business operations
A suitable Business Degree is highly desirable

Job Responsibility

Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders
Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation
Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries
Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards
manage confidential records and tracking deliverables
Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries
Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials

What we offer

Super

Fulltime

Legal PA

A highly regarded and well-established real estate investment and asset manageme...

Location

United Kingdom , City Of London

Salary:

40000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a PA or Legal PA role within a corporate environment is beneficial
Strong organisational skills with the ability to manage multiple priorities under pressure
Excellent attention to detail, particularly in formatting, grammar and presentation
Confident communicator with strong written and verbal skills
A professional qualification in secretarial or legal administration (e.g. CILEX or equivalent) is beneficial

Job Responsibility

Providing full PA support including complex diary management and meeting coordination
Preparing, formatting and proofreading legal documents, reports and presentations
Managing dictation and audio typing
Coordinating the preparation, circulation and tracking of documents for approval
Assisting with document execution and engrossment processes
Maintaining accurate electronic filing systems and document archives
Supporting with invoice management and general administration
Organising meeting rooms, greeting visitors and arranging couriers
Collaborating with other PAs to ensure seamless team support
Providing cover during absences and undertaking additional duties as required

Fulltime

Fiscal Coordinator

The Undergraduate College System at UC San Diego is what makes our campus so uni...

Location

United States , La Jolla

Salary:

61428.00 - 68841.00 USD / Year ▼

UC San Diego

Expiration Date

June 16, 2026

Requirements

Demonstrated experience using online financial systems such as Oracle, Concur, and other financial resources to reconcile ledgers, produce monthly financial statements, and perform appropriate cost adjustments (cost transfer, direct retro)
Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports
Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluation results or progress
Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and identify problems and resolve or recommend course of action for resolution as appropriate
Demonstrated strong organizational, planning, and time management skills to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions
Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact and diplomacy with an emphasis on flexibility, customer service and professionalism
Ability to work within a team framework, participating in and sharing information to solve problems and improve work processes
Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation and spelling
Demonstrated understanding and skill in the use of a variety of computer software, platforms, and systems, such as Excel, Word, Oracle, Concur, and UCPATH, with the willingness and ability to update skills and knowledge as required
Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion

Job Responsibility

Serves as 1 of 4 Fiscal Coordinators for the Undergraduate Colleges and UCBO
Provides fiscal administration and customer service support for their respective colleges, in a team environment, for approximately over 300 staff, 700+ student employees, 20 + faculty, and student leaders
Serves as unit financial transactors submitting and reviewing: Purchase Orders (PO)
UC Path Funding
Concur requests and reports including but not limited to Procurement Card (PCard), Travel and Entertainment Card (T and E Card), Travel, Reimbursements, Gift Card requests, etc
student scholarship processing
and Performance Agreements (PA)
Responsible for internal controls performing the audit, analysis, and reconciliation of department ledgers to monthly operating ledger for their respective colleges
Determines use of appropriate methods to correct discrepancies including but not limited to the preparation of cost transfers, lift commitments, and UCPath funding adjustments
Responsible for resolving complex problems with vendors and assisting with special projects

Fulltime

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New

Office Administrator

As Specialist Office Administration Support in Munich, you will be responsible f...

Location

Germany , Munich

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Minimum of 3 years' experience from facilities or office management
Customer in centricity, high-level communication, interpersonal, and problem-solving skills
Demonstrated ability to manage multiple priorities and deliver results in a fast-paced environment
Proficiency in HRIS systems, Microsoft Office Suite, and other relevant applications used in HR and Finance
German and English fluent

Job Responsibility

Ensure smooth cooperation with the People Advisors, Centre of Excellences (CoEs) and People Operations
input to processes and ways of working where applicable
actively drive change in the people teams
General, administrative organizational and secretarial tasks, hereunder also some reception activity
Responsible for local attendance management in Timesystem, sick leave reporting and any other absence requests where local PA is escalation point
Post and parcels
Managing travel expense reports and act as payroll support where needed
Participation in the planning and execution of various employee events
Preparation and support of internal/external meetings in the office
Responsible for all vendors locally in Munich, hereunder, SLAs, scope and daily/weekly communication

Fulltime

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Team PA

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