Team PA Job at BRE (Watford)

Job Description

Behind every effective leadership team is exceptional coordination, organisation, and support. At BRE, we’re looking for a Team PA to play a key role in supporting senior stakeholders and ensuring the smooth day-to-day running of our Leadership Team activities. This is a dynamic and varied position at the heart of the organisation, where strong organisation, communication, and attention to detail make a real difference. From managing complex diaries and coordinating meetings to supporting projects and handling sensitive information, this role is central to maintaining efficiency, enabling productivity, and ensuring everything runs seamlessly behind the scenes. Help BRE make buildings safer and more sustainable!

Job Responsibility

Manage complex diaries, scheduling meetings and coordinating multiple stakeholders
Prepare meeting agendas, collate materials, and ensure participants are briefed in advance
Coordinate domestic and international travel arrangements
Provide general office and operational support, including meeting logistics and resource management
Support the preparation of leadership reports, review packs, and departmental updates
Organise and manage team meetings and events from planning through to delivery
Draft, review, and format documents, reports, and communications
Attend meetings where required, take minutes, and track actions to completion
Manage shared inboxes and respond to communications on behalf of the team where appropriate
Provide administrative support for expenses, invoices, and purchase requisitions
Maintain organised documentation, filing systems, and shared drives
Track actions, deadlines, and deliverables, ensuring timely follow-up
Support onboarding activities for new team members
Coordinate cross-functional activities and support internal stakeholder engagement
Handle confidential and sensitive information in line with organisational requirements
Identify and support improvements to processes and administrative efficiency

Requirements

Proven experience providing administrative or PA support to teams or senior stakeholders in a professional environment
Strong organisational and coordination skills, with the ability to manage multiple priorities and deadlines
Experience managing complex diaries, meetings, and travel arrangements
Ability to prepare, format, and proofread high-quality documents, reports, and communications
Strong attention to detail, ensuring accuracy and consistency across all outputs
Experience supporting meetings, including agenda preparation, minute taking, and action tracking
Ability to manage shared inboxes and coordinate timely and accurate communications
Experience supporting operational tasks such as expenses, invoices, and purchase requisitions
Strong stakeholder engagement skills, with the ability to build effective working relationships
Experience coordinating events, projects, or cross-functional activities
Ability to maintain organised documentation, filing systems, and shared drives
Strong written and verbal communication skills
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to support continuous improvement and enhance administrative efficiency
Commitment to maintaining professionalism, discretion, and operational excellence within BRE

What we offer

Pension scheme – 5% employer-matched contribution
Life assurance – 4x your basic salary
Enhanced maternity package
HealthPartners cashback scheme – Reclaim costs on prescriptions, physiotherapy, dental care, and more
Onsite facilities – Restaurant, nursery, and free parking, including at-cost EV charging points
Learning & development – Free access to BRE Academy and our online learning platform
Professional membership reimbursement

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Team PA

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