Team Leader Secretary Job at Brook-St Hiredonline (Whiteabbey)

Secretarial Team Leader

Are you an organised, people-focused professional with a talent for leading and ...

Location

United Kingdom , Birmingham

Salary:

35000.00 - 40000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience as a Secretarial Team Leader in Legal is essential
A confident and professional approach when interacting with colleagues at all levels
Strong communication skills, with the ability to provide feedback and navigate challenging conversations
A positive, supportive attitude toward team wellbeing and development
Reliability and a conscientious work ethic, modelling high standards for others
A commitment to delivering excellent client care
A collaborative mindset, with a focus on building strong interdepartmental relationships

Job Responsibility

Deliver comprehensive and proactive secretarial support to assigned fee earners
Act as a key communication point between secretarial staff, Department Manager, and Secretary Co-ordinator
Monitor and enhance secretarial processes and working practices
Manage sickness absence and performance in line with company policies
Ensure appropriate support levels by monitoring workflow and managing holiday cover
Lead recruitment for new secretarial staff as required
Conduct formal reviews, setting SMART objectives aligned with team and firm priorities
Identify and coordinate individual and group training needs
Collaborate with Secretarial Co-ordinators and CMT Managers on wider departmental projects and initiatives
Work closely with the Department Manager to proactively address issues

What we offer

Excellent Benefits

Fulltime

Secretarial Team Leader

A fantastic opportunity has arisen for an organised and detail-oriented Secretar...

Location

United Kingdom , Bristol

Salary:

35000.00 - 45000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Fair, inclusive and supportive management style
Effective and professional leader and communicator at all levels, both written and verbal
Able to build excellent working relationships with your team/department, stakeholders and the wider firm
Self-motivated, with the ability to lead by example
An organised individual with the ability to effectively prioritise business needs
Ability to manage and support business change across the team
Excellent attention to detail
Knowledge of administrative processes such as printing, scanning, electronic filing and post handling
Experience working within a customer service/professional services or legal environment

Job Responsibility

Oversee the day to day running of the Business Support Services Administration team
Build relationships with our lawyers to understand the work and proactively prioritise tasks
Encourage an excellent customer service environment, ensuring that our processes reflect this
Coach and develop your team, including performance reviews, setting objectives and regular one to ones
Recruit and train new and existing team members
Work closely with the Business Support Services Manager, Operations Manager, and our HR team, to develop policies and procedures which cover operational processes, compliance, performance and attendance
Identify opportunities for improvement, to ensure we operate efficiently and in line with best practice
Play an active role in supporting business change taking place across the firm, and participate in relevant projects
Ensure equipment is properly maintained
Have a working knowledge of health and safety requirements

Fulltime

Management Assistant

We offer an opportunity you simply won’t find anywhere else. In less than six ye...

Location

Netherlands , Amsterdam

Salary:

Not provided

Mileway

Expiration Date

Until further notice

Requirements

Executive-level experience: Proven secretarial or related experience supporting senior leaders
Organizational wizardry: You thrive in managing competing priorities and ensure nothing lingers on your to-do list
Exceptional communication skills: Clear, professional, and effective, both written and verbal
International savvy: Comfortable in a multicultural setting, with the ability to engage stakeholders at all levels
Tech proficiency: Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) are essential
Language abilities: Excellent English is required
additional European languages are a plus
Forward-thinking mindset: You anticipate needs, link activities, and understand dependencies with ease
Positive energy: Your proactive, can-do attitude and problem-solving skills create order in dynamic environments

Job Responsibility

Manage schedules and meetings: Prepare agendas, arrange internal and external meetings, and keep communication smooth
Coordinate travel arrangements: Book travel and accommodations, ensuring itineraries are clear and efficient
Handle expenses and reporting: Process expense claims and ensure all expenditures are logged and reconciled accurately
Plan events and trips: Organize team outings, off-site meetings, and special events with precision and creativity
Collaborate internationally: Work with Assistants in other countries to align schedules, optimize communication, and build a strong network
Optimize processes: Continuously improve operating practices for agenda planning, governance, reporting, and expenses

What we offer

in-house learning & development program
flexible approach to work
state-of-the-art technology package

Senior Administration Executive

Location

Hong Kong , Hong Kong

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

Higher Diploma / Associate Degree in any discipline
Minimum 5 years of related working experience in office administration, preferably in MNC
Well versed on travel arrangements and visa applications
A team player, approachable with customer-centric mindset
Organise and able to work multi-tasks within the timeline
Excellent command of written and spoken English, Chinese (Cantonese and Putonghua)

Job Responsibility

Responsible for full spectrum of administrative duties including but not limited to office management, office supplies and material sourcing and acquisition, office maintenance, etc.
Provide secretarial support to Senior Leader based in Hong Kong
Liaise with designated travel agency and global internal travel team on the travel booking and agency service quality
Responsible for house keeping and cleaning, security of office
Handle the incoming/outgoing mails and distribution to recipients and manage the courier service arrangement
Ensure adequate supply of pantry / office supplies
Participate in organising company staff events such as weekly fruit arrangements, monthly breakfast arrangements, year end dinner, etc.
Responsible for all new hire pre-onboarding preparation such as access card, name card and other relevant office access
Be the first contact point of all office administration matters
Perform any ad-hoc tasks as assigned

What we offer

16 weeks Maternity / 14 days Paternity Full Paid Leave
Discretionary Bonus
Free Priority Pass Membership (unlimited airport lounge access)

Hod's secretary

Position: HOD's Secretary. Location: Bangalore (Whitefield). Experienced practit...

Location

India , Bangalore

Salary:

Not provided

Randstad

Expiration Date

February 09, 2026

Requirements

Experienced practitioner with excellent communications skills, both written and verbal
Adept in handling day to day administrative activities in coordination with internal / external departments
Working knowledge of MS Office (should have MS PPT, MS Excel skills)
Communicating and liaising with internal and external stakeholders
On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events
Managing administrative tasks such as completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings
On feet thinking in case of cancellation with short notice
Education: Bachelors and master’s will be an added advantage

Job Responsibility

Calendar Management of the Leaders (HOD)
Guest & Visitor Management
Travel Management – itinerary, settling bills and cash advance payments
Expenses & Claims: Manage expense claims for Leaders
Events – coordinating and organizing Team Gatherings and All Hands Meeting
Ordering and maintenance equipment and facilities

Fulltime

Executive Administrator

As Executive Administrator, you will provide high-quality, proactive administrat...

Location

United Kingdom

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
Willing to travel across our office network when required

Job Responsibility

Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities

What we offer

Agile working
Blended approach to where and how we work
Flexibility
Access to award-winning learning
Opportunities to collaborate across a diverse network of specialists

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Maintains associate attendance records and reports identified problems/issues to department director
Assures Infor Timekeeping is maintained daily to reflect changes in schedules
Monitors email messages and posts important communications for other associates
Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed
Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed
Assimilates and analyzes monthly statistical data from Meditech to Excel
Performs other duties as assigned

Parttime

Department Assistant Senior - Anesthesiology

An associate who provides administrative/secretarial support for the Perioperati...

Location

United States , Shreveport

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required

Job Responsibility

Demonstrates effective computer skills, including Meditech
Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Keeps work area clean and organized
Maintains departmental ordering of forms and supplies as needed
Maintains associate attendance records and reports identified problems/issues to department director
Completes change of status and termination forms and other correspondences of a highly confidential nature as requested
Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time
Completes payroll assignments in a timely manner
Follows through on any additional payroll requests for signature and forwarding to payroll for processing

Fulltime

Team Leader Secretary

Brook-St Hiredonline

Location:
United Kingdom , Whiteabbey

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 26, 2026

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