Team Leader Secretary Job at Brook-St Hiredonline (Whiteabbey)

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to provide high-level admi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience, along with at least four years of senior-level administrative or project support experience
Prior experience directly supporting a chief executive, president, executive director, or other high-level leader
Strong written and verbal communication skills with the ability to interact professionally with executives, board members, and external contacts
Demonstrated ability to manage multiple priorities, stay highly organized, and maintain close attention to detail in a demanding environment
Advanced proficiency in Microsoft Office, including Outlook scheduling, Word, Excel, and PowerPoint
Sound judgment, initiative, and the ability to handle confidential information with discretion and professionalism
Ability to type at least 50 words per minute and remain flexible with work hours, including occasional evenings as needed

Job Responsibility

Coordinate executive calendars, arrange meetings, confirm participants, secure meeting space, and ensure materials and logistics are prepared in advance
Manage the flow of information to and from the President/Executive Director so updates, requests, and decisions are communicated accurately and on time
Oversee scheduling, local meeting arrangements, and occasional travel support while adjusting to changing priorities and leadership needs
Prepare board and committee meeting documentation, distribute materials, and track follow-up items resulting from discussions and decisions
Monitor open projects and action items tied to the President/Executive Director, partnering with leadership team members to gather status updates and drive completion
Assemble briefing packets, background documents, and presentation materials for meetings, events, and executive engagements
Collaborate with development and internal stakeholders to coordinate meeting preparation, donor-related communications, and related administrative support
Record meeting notes when needed and provide additional administrative assistance to support departmental and organizational objectives

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Medical Secretary

An exciting opportunity has arisen for a Medical Secretary to join our expanding...

Location

United Kingdom , Swindon

Salary:

25760.00 - 27476.00 GBP / Year

Great Western Hospitals NHS Foundation Trust

Expiration Date

July 08, 2026

Requirements

Educated to a minimum of 5 GCSE's (or equivalent) with GCSE of Grade C/4+ above or above inc both Maths and English
RSA II/II or equivalent demonstrable experience in typing/Audiotyping (i.e. speed over 60wpm)
Demonstrable working knowledge of Microsoft packages including Outlook, Word and Excel
Previous experience in a fast paced office environment
Experience dealing with members of the public
Running and organising outlook diary/calendar systems
Fast, accurate Typing skills
Good communication skills (written, face to face and on the telephone)
Ability to work effectively, independently and as part of a team
Audio transcription skills/experience

Job Responsibility

Audio-Typing clinic letters, referrals, reports, and other patient related documentation
File tests and loose histories regularly as appropriate, including placing on casenotes, scanning or cutting & pasting onto any indicated/necessary computer systems and or delivering to departments/health records
Learn the digital dictation system and ensure that processes are followed
Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy
To undertake administrative (E-referral/Choose and Book), clerical duties as required
To answer phones professionally, deal with queries wherever possible, record messages accurately and forward on to the appropriate individual for actioning
Request appointments/clinic bookings, cancellations, and expeditions as required
Maintain and update calendars/diaries, manage shared mailboxes and calendars and apply/record consultant/clinician leaves and prepare and submit expense and leave forms as required
Attend any meetings, arrange meetings, record minutes and undertake general secretarial duties of all descriptions for the consultants/clinicians/department as required
To provide a friendly, professional, complete and fully comprehensive administrative, secretarial and clerical service to the department including audio transcription service to the specialist nurses, doctors and/or consultants

Fulltime

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New

Administrative Assistant PCR Bristol

The role will provide administrative support across the team. Work will come di...

Location

United Kingdom , Bristol

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Relevant office-based administration experience where possible
An aptitude for administration management and processes, ideally with previous experience of working with document management/case management systems
Intermediate knowledge of Microsoft Office
An effective communicator with the ability to liaise with internal and external clients in a professional manner
Good organisational skills and ability to manage own time effectively within a fast-paced environment
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Positive can-do attitude with the ability to adapt to change
Excellent attention to detail
Customer/client service focused
Proactive, professional and flexible approach to work

Job Responsibility

Taking instruction to undertake admin tasks relating to client relationship management and legal cases
Ensuring current protocols and practices within the Department are followed, sharing knowledge with the Team Leader and wider team so these can be built into current practices where necessary
Assisting the Team Leader and Secretaries as directed in the organisation of internal and external events, seminars, conferences and training sessions as well as arranging DACB merchandise where required, IT assistance, travel booking, printing/circulating materials
File opening - matters are set up on the relevant case management system, along with any supporting documents to be saved and communicating any financial requirements at set up stage to the Accounts Department/updating the matter clearly as to those instructions
Closing and archiving – undertaking all file closing/archiving procedures ensuring compliant at all times
Arranging meetings both externally and internally, arranging any travel and catering required
Arranging travel bookings (train/taxi/hotel and flight bookings) as requested
Arranging hand deliveries and courier requests, and other adhoc requests
Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
Sending large electronic documents via ShareFile or OneDrive

What we offer

Flexible working with our Flex Forward scheme

Fulltime

Administration Officer

The role of administrative staff in CSIRO is to provide administrative and manag...

Location

Australia , Canberra

Salary:

76000.00 - 96000.00 AUD / Year

CSIRO

Expiration Date

July 07, 2026

Requirements

Demonstrated experience in providing secretarial or administrative support to a line manager and/or team in a fast paced and complex environment
Demonstrated ability to clearly convey information, ideas and establish effective interpersonal relationships with a wide variety of people
Strong organisational skills with the ability to prioritise demands and escalate issues when required
Ability to work with minimal direction, show initiative and adaptability and the ability to professionally handle sensitive and confidential information, using appropriate judgment and discretion
Ability to quickly adapt to technological, structural and procedural changes and maintain professionalism and flexibility
Strong written communication skills, including the ability to prepare clear and accurate correspondence, reports, and administrative documentation, with accuracy and attention to detail
Demonstrated experience supporting senior leaders, including management of complex calendars, briefings, travel, correspondence, and meeting logistics
Ability to maintain confidentiality and stakeholder management skills, including liaising with senior and executive leaders as required

Job Responsibility

Support the planning, coordination, and delivery of external and internal events in collaboration with Deputy Directors and relevant teams
Assist with logistics including venues, travel, communications, materials, and stakeholder engagement
Assist in greeting visitors and organising and coordinating events on site at Black Mountain
Under limited supervision, undertake a range of administrative tasks in accordance with established procedures
Apply discretion as required in selecting the most appropriate method and sequence of completing tasks
Recommend improvements to systems and procedures and implement any approved changes
Provide support to more senior staff, and provide precedent-based policy and procedure interpretation and advice
Maintain clear communication with clients regarding mutual expectations and monitor their satisfaction
May provide instruction to staff on administrative process and may be required to oversee activities of less experienced administrative staff including scheduling, monitoring and checking of work
May train other staff in the performance of routine activities

What we offer

15.4% superannuation

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training.

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Keeps work area clean and organized
Maintains departmental ordering of forms and supplies as needed
Maintains associate attendance records and reports identified problems/issues to department director
Completes change of status and termination forms and other correspondences of a highly confidential nature as requested
Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time
Completes payroll assignments in a timely manner
Follows through on any additional payroll requests for signature and forwarding to payroll for processing
Monitors email messages and posts important communications for other associates who do not have access to email

Fulltime

Executive Business Assistant & Project Coordinator

This role provides high-level executive support to the Country Manager and plays...

Location

Netherlands , Amersfoort

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent work experience
Minimum 3 years' experience supporting senior leaders, teams, or projects
Strong organisational skills and proven ability to manage competing priorities
Excellent written and verbal communication skills in Dutch and English
Confident user of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Demonstrated digital fluency, with the ability to embrace digital and AI-enabled tools to increase personal productivity, work efficiency, and collaboration across teams
Able to work on-site in the Netherlands with a hybrid working pattern as agreed with the hiring manager

Job Responsibility

Executive Business Support: Provide direct executive support to the Country Manager
Act as Secretary for key governance and business management bodies
Lead agenda planning, preparation of meeting materials, tracking of decisions and actions
Support the Country Manager in the annual sign-off process of the Transfer of Value (TOV) Transparency declarations
Manage daily office and administrative requests
Support onboarding and practical needs for team members
Create, maintain and manage annual Purchase Orders
Coordinate logistics for internal meetings and events
Third Party Risk Management: Act as the designated Risk Owner at RMCB level for the 'Third Party Engagement' risk
Maintain continuous oversight of third-party engagements

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support bankruptcy-relat...

Location

United States , Rogers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting bankruptcy matters, legal administration, or a similar case-management function in an office environment that requires strong attention to detail
Working knowledge of court filings, e-filing procedures, and bankruptcy documentation, with the ability to manage deadlines accurately
Strong written and verbal communication skills for interacting with attorneys, internal teams, customers, and external stakeholders
Proven ability to prioritize multiple active cases, stay organized, and work independently in a deadline-driven setting
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with the ability to learn new software quickly
Solid analytical and document review skills with careful attention to detail and accuracy
Comfort handling calendar coordination, legal correspondence, and administrative support tasks such as dictation and case tracking
Associate degree, technical training, or a comparable combination of education and relevant experience is preferred
a valid driver’s license may be required

Job Responsibility

Monitor incoming bankruptcy notices, identify affected customer accounts, and gather the related vehicle and account records for review
Partner with operational leaders to determine next steps when a bankruptcy filing affects inventory, account status, or recovery activity
Draft, prepare, and submit legal documentation such as proofs of claim, reaffirmation paperwork, and other court-related filings within required deadlines
Coordinate vehicle surrender activity tied to bankruptcy matters and ensure eligible units are properly returned to active inventory
Arrange creditor meeting attendance, track required appearances, and maintain complete records of scheduled events and outcomes
Answer questions from internal teams regarding bankruptcy matters and provide clear guidance based on case status and documentation
Communicate with attorneys, trustees, insurers, and, when appropriate, debtors to support negotiations, resolve issues, and move cases forward
Record payments, reconcile bankruptcy account activity, review deposit reporting for accuracy, and maintain organized case files and monthly leadership summaries
Escalate unusual or high-risk matters to senior legal leadership and follow through on next steps to ensure timely resolution

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Team Leader Secretary

Job Description

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