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As the person in charge, you’ll assemble and lead a team, and establish effective organisational structure and working procedures for the group. This role demands efficient team management skills, which you’ll exhibit by identifying the team’s objectives and allotting resources, to achieve optimal results and meet the company’s target profits. Likewise, you’ll be in charge of managing and monitoring the different stages of the processes. Furthermore, your proven track record in team management will come in handy, as you’ll be in charge of facilitating negotiations, analyses and meetings with authorities.
Job Responsibility:
Act as the single focal point of contact and support to team members on all operational issues
Ensure continued development and maintenance of Standard Operating Procedures (SOP)
Facilitate weekly team meetings
Publish and administer the team roster
Undertake monthly quality control through the analysis and scoring of a random sample of team work orders and provide monthly summary report to stakeholders
Perform at least monthly feedback and coaching sessions with each of your team members to discuss quality and quantity of work
Identify training gaps in your team and provide the relevant training or source appropriate training resource or course
Manage new joiner training and on-boarding
Manage direct reports to ensure that service delivery standard and agreed workflow process is maintained
Conduct regular meetings with probationary staff and formally asses and document any issues prior to the 3 month formal review
Conduct annual performance reviews for each of your direct reports
Manage policies on attendance. Take the appropriate timely counselling as required. Document and copy manager on all counselling sessions you manage
Undertake 360 degree feedback at least once per annum
Suggest and present to the Management Team ways that the team can improve quality of service, customer experience and technologies being used by the team
Ensure any client complaints are formally documented and manage the end-to-end resolution
Handle and report all critical incidents to the operational manager and stakeholders
Recognize and reward individual performance, encourage a culture of excellence within your team
Assist and support other Team Leaders in their role, solicit a team culture between your peers
Knowledge Management: Author, edit and maintain clear, concise and accurate knowledge content using correct grammar in accordance with our established style guidelines
Knowledge Management: manage the on-boarding of new application/support/service
Knowledge Management: Review new Knowledge Articles for grammar, spelling, clarity, usability and readability. Ensures all Knowledge Articles adhere to established style guide and templates
Knowledge Management: Translate business requirements and process flows into clear and concise knowledge content
Ideally 75% Ops Leadership Role + 25% Knowledge Analyst Role (subject to change depending on the needs of the team)
Requirements:
Excellent communication skills (written and verbal)
With at least two years management experience in off-shore customer service
Experience in supporting US-based services is an advantage
Previous IT Call Center Experience
Demonstrated ability to collaborate across functional teams
Proficiency with Microsoft Office and SharePoint
Strong customer service orientation
Working knowledge of the Windows Operating System
Superior problem solving and troubleshooting skills
Show strong administration skills in the area of organization, time management and supervision of multiple tasks and staff members
Good reporting and presentation skills
Familiarity and Experience in Knowledge Management a plus
Bachelor’s Degree
Nice to have:
Experience in supporting US-based services is an advantage
Familiarity and Experience in Knowledge Management a plus