Team Executive Assistant Job at JLL (Singapore)

Executive Team Assistant

We are seeking an Executive Team Assistant to join Rapport. Our Executive Assist...

Location

Ireland , Dublin

Salary:

50000.00 EUR / Year

14forty

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills in every interaction to ensure smooth and efficient day-to-day operations within the firm
Vibrant, dynamic by nature
Ideally possess previous experience in a similar role
A go-getter, someone who’s not afraid to get stuck in

Job Responsibility

Calendar management, at times can also be inclusive of inbox management
Arranging travel and managing itineraries for complex international and domestic trips
Prepare expense reports in a timely manner ensuring accuracy and submit in accordance as per policy
Screen all calls for executives and direct as necessary
Managing communications, special projects and ad-hoc event assistance
Understanding and utilizing all resources available to ensure success and understanding the proper escalation path and when it is needed
Establish partnerships that help identify efficiencies and participate in process improvement initiatives across business support groups
Work in partnership with other Executive Assistants to ensure seamless coverage and provide backup support as needed while providing excellent customer service to business groups

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Tax-saver tickets on public transport in partnership with Travel Hub and/or Bike to Work Scheme
Free barista bar on shift
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Eye examination voucher for Visual Display Unit (VDU/DSE) test

Fulltime

Executive Team Assistant

As an Executive Team Assistant, you will be responsible for navigating and organ...

Location

United States , Miami

Salary:

Not provided

Palantir Technologies

Expiration Date

Until further notice

Requirements

At least one year of previous administrative or support experience, preferably in a fast-paced environment
Proficiency with Microsoft Office suite, especially Outlook calendaring
Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting (prior experience with Concur is a plus!)
A valid driver’s license
Ability to work a varied schedule (nights/weekends will be required), and willingness to travel up to 30% of the time both domestically and internationally

Job Responsibility

Manage calendar, prioritizing conflicting meeting requests
Arrange business and other travel itineraries
Maintain records of business and personal transactions and submit expense reports
Export organization and order into disorganized environments
Handle various matters with discretion and diplomacy (scheduling appointments, completing paperwork, communicating with vendors, etc.)

What we offer

Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
Commuter benefits
Take what you need paid time off, not accrual based
2 weeks paid time off built into the end of each year (subject to team and business needs)
10 paid holidays throughout the calendar year
Supportive leave of absence program including time off for military service and medical events
Paid leave for new parents and subsidized back-up care for all parents
Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation
Stipend to help with expenses that come with a new child

Fulltime

Executive Team Assistant

Our client, an innovative, successful and expanding renewable energy business ba...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA in a start-up or similar environment
Solid experience supporting at Director level
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams for hosting meetings
Excellent written and verbal communication skills, with strong attention to detail
Strong organisational and decision-making skills, with the ability to work under pressure
A commitment to confidentiality and data protection

Job Responsibility

Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems, administrative procedures such as expenses and invoices
Support the Managing Director with drafting and cascading all communications both internal and external
Typing and editing of executive correspondence and production of management reports
Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items when required
Arrange internal and external events and meetings/conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics
Arrange and manage internal social events such as Christmas/holiday parties and team building and social events
Support the Managing Director with daily diary of appointments, prioritising and managing conflict to ensure diary time is utilised effectively
Organise all domestic and international travel arrangements including flights, transportation, accommodation, Visa assistance

What we offer

Great benefits

Fulltime

Executive Assistant and Team Administrator

Morson Talent are recruiting on behalf of our client for an Executive Assistant ...

Location

United Kingdom , Manchester

Salary:

160.00 GBP / Day

Morson Talent

Expiration Date

Until further notice

Requirements

Previous experience within an Executive Assistant, PA, Team Administrator or Senior Administrative role
Experience supporting senior stakeholders within a corporate or regulated environment
Strong organisational skills with the ability to manage multiple priorities effectively
Excellent communication and stakeholder management skills
High level of discretion and professionalism
Strong attention to detail and ability to work independently
Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
Ability to remain calm and organised within a fast-paced environment

Job Responsibility

Provide executive and administrative support to senior leaders and wider teams
Manage diaries, scheduling and meeting coordination across multiple stakeholders
Organise internal and external meetings, including agendas and briefing materials
Coordinate domestic and international travel arrangements and expenses
Support inbox management, correspondence and action tracking
Prepare presentations, reports and business documentation to a high standard
Attend meetings where required, capture minutes and monitor follow-up actions
Build strong working relationships across the organisation and act as a key point of contact
Support confidential and sensitive business activities with professionalism and discretion
Coordinate leadership visits, team events and wider organisational activities

Fulltime

BIIC Executive Assistant and Team Admin

Join the Business Support & Administration team to ensure Barclays operates smoo...

Location

India , Mumbai

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Coordinate visits of senior business stakeholders
Ensure organisational charts for teams are up to date
Responsible for all the logistics such as travel, ground transport and Visas for the senior staff
Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams
Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements
Arrange conferences, meetings, and travel reservations for office personnel
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Email management , as applicable.

Job Responsibility

Provide world class administrative support at an executive level
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

What we offer

Wellness rooms, gyms and mental health support
Modern workspaces, collaborative areas, and state-of-the-art meeting rooms
On-site cafeterias, fitness centers, and tech-equipped workstations
Hybrid working
Structured approach to hybrid working with fixed 'anchor' days

Fulltime

Executive Assistant - Investments Team

A Billion-dollar Global Holding Company in Midtown Manhattan is seeking a new fu...

Location

United States , New York

Salary:

90000.00 - 130000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

2-5+ years of relevant experience as an assistant in a team-oriented support environment
Undergraduate/Bachelor’s degree required
Desire to go beyond baseline responsibilities
Willingness and ability to master the “basics” with excellence
Collaborative approach to managing a heavy workload
Proactive and responsive mindset with a no-task-too-small attitude
Impeccable communication, organizational, and prioritization skills
Sharp instincts and good judgment in a fast-paced, dynamic environment
Ability to multitask and move swiftly all the while maintaining a calm and collected disposition

Job Responsibility

Track events and coordinate upcoming travel
Create and manage processes throughout the investments team
Cross-collaborate with multiple stakeholders and manage competing priorities
Responsible for calendar management, expense management & reimbursements, booking conferences, and heavy team coordination
Workflow innovation: Once core responsibilities are mastered, identify and explore software or AI tools to help automate repetitive tasks and streamline administrative workflows

What we offer

Comprehensive benefits
medical
dental
401(k)
direct deposit
commuter benefits
paid overtime
discretionary bonus eligibility

Fulltime

Executive Assistant – Senior Leadership Team, Northern Europe

The Executive Assistant is a critical partner to the Northern Europe Senior Lead...

Location

Latvia , Rīga

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

Executive administrative experience in a global corporate environment supporting senior or executive-level leaders
Results-driven, proactive mindset with a strong sense of urgency
Ability to anticipate executive needs and operate with discretion and sound judgment
Excellent relationship-management skills with the ability to collaborate, influence, and interact effectively across functions
Strong problem-solving skills and ability to manage competing priorities under pressure
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams) and collaboration tools
Strong organizational and time-management skills with high attention to detail
Excellent written and verbal communication skills in English
5+ years’ experience supporting C-level or senior executives in a corporate environment

Job Responsibility

Manage complex calendars, schedule meetings, and coordinate logistics for internal and external engagements
Organize and oversee travel arrangements, expense reporting, and budget tracking for executive-related activities
Ensure meeting, event, and technology support is appropriately coordinated for leadership meetings and engagements
Act as a trusted liaison between the Senior Leadership Team and senior internal and external stakeholders, ensuring timely, professional communication
Track deliverables and key deadlines to support execution of leadership priorities and projects
Coordinate and support operational efficiency across the division in close collaboration with the Divisional President’s Executive Assistant

Fulltime

Executive Assistant to HR Team

Our client is looking to fill the role Executive Assistant to HR Team. This role...

Location

United States , Burbank

Salary:

31.41 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

3+ years of administrative experience, preferably in a corporate environment
Bachelor's degree or equivalent experience
Proficiency with both Mac and Windows environments
Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High level of professionalism and discretion
Ability to prioritize competing deadlines and adapt quickly
Experience working effectively with all levels of an organization
Familiarity with HR processes and systems is a plus

Job Responsibility

Manage complex executive calendars, meetings, appointments, and travel arrangements
Prepare and edit presentations, reports, correspondence, and other executive materials
Maintain electronic and physical filing systems
Process expense reports and electronic transactions
Manage office supplies, subscriptions, and departmental operational needs
Handle highly confidential information with discretion
Coordinate meetings and prepare agendas and materials
Track action items and meeting follow ups
Monitor conference room scheduling and monthly release calendar updates
Assist with company events, employee engagement activities, and training sessions

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

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