CrawlJobs Logo

Team Executive Assistant

jll.com Logo

JLL

Location Icon

Location:
Singapore , Singapore

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Team Executive Assistant provides high-level administrative and business support to senior executives within JLL's Capital Markets division in Singapore. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information in a fast-paced commercial real estate environment.

Job Responsibility:

  • Provide comprehensive administrative support to Capital Markets senior leadership, including managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
  • Prepare executives for meetings by compiling briefing materials, market updates, and client information
  • Manage travel arrangements and logistics for domestic and international business trips
  • Serve as the primary point of contact for high-profile clients, investors, and internal stakeholders
  • Coordinate client meetings, due diligence sessions, and property tours
  • Maintain professional relationships with key contacts and ensure seamless communication between executives and external parties
  • Assist with capital markets transactions by organizing deal documentation, coordinating with legal and financial teams, and maintaining transaction databases
  • Prepare marketing materials, pitch books, and client presentations
  • Support due diligence processes by organizing data rooms and coordinating document reviews
  • Plan and execute client events, investor meetings, and market briefings
  • Coordinate venue selection, catering, technology requirements, and attendee logistics
  • Manage event budgets and vendor relationships to ensure successful outcomes
  • Maintain confidential filing systems, both physical and digital
  • Prepare reports, correspondence, and presentations using advanced Microsoft Office skills
  • Manage contact databases, meeting notes and ensure information accuracy across CRM systems

Requirements:

  • Bachelor's degree preferred or equivalent professional experience
  • Minimum 5 years of executive assistant experience, preferably in financial services, real estate, or professional services environment
  • Experience supporting C-level executives in a corporate setting strongly preferred
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with CRM systems (Salesforce) and database management
  • Familiarity with presentation software and basic graphic design capabilities
  • Strong typing skills and attention to detail in document preparation
  • Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
  • Strong written and verbal communication skills
  • High level of discretion and ability to handle confidential information
  • Proven ability to work independently and make decisions in absence of direct supervision

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
JLL - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Team Executive Assistant

Executive Team Assistant

An innovative renewable energy company is looking for a skilled and proactive Ex...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar role
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams
  • Excellent written and verbal communication skills
  • Strong organisational and decision-making skills
  • Commitment to confidentiality and data protection
Job Responsibility
Job Responsibility
  • Maintain an organised filing system of papers and electronic documents
  • Support the Managing Director with drafting and cascading all communications both internal and external
  • Typing and editing of executive correspondence and production of management reports
  • Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items
  • Arrange internal and external events and meetings/conferences including venue selection and logistics
  • Arrange and manage internal social events such as holiday parties and team-building events
  • Support the Managing Director with daily diary of appointments
  • Organise all domestic and international travel arrangements
What we offer
What we offer
  • Great benefits
  • Fulltime
Read More
Arrow Right

Executive Assistant to CRO & GTM Leadership Team

Temporary Executive Assistant role supporting Chief Revenue Officer and Go-To-Ma...
Location
Location
United Kingdom , London
Salary
Salary:
35.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years in supporting senior executives in high-growth environments
  • Commercially aware with understanding of revenue-focused organizations
  • Confidently engage with C-suite and high-profile stakeholders
  • Organized and agile to thrive under shifting priorities
  • Proficient in Google Suite, Coda, Slack, and AV setups
  • Salesforce experience is a plus
  • Handle sensitive information with integrity and make sound judgement calls
  • Passionate about enhancing team experience and spotting opportunities for engagement
Job Responsibility
Job Responsibility
  • Be the CRO's right hand, anticipating needs and driving business priorities
  • Attend leadership meetings to track actions and follow-ups
  • Maintain visibility on key GTM initiatives
  • Manage leadership calendars with focus on business outcomes
  • Coordinate meetings, venues, and events
  • Handle travel, expenses, and logistics for the CRO
  • Liaise with clients and senior stakeholders
  • Prepare the CRO for impactful client engagements
  • Create agendas, decks, and talking points for meetings
  • Track progress on actions using tools like Coda, Salesforce, and GSuite
What we offer
What we offer
  • Competitive salary with holiday pay
  • Opportunity for hybrid working
  • Vibrant team culture that values contributions
  • Development opportunities to grow skills
  • Fulltime
Read More
Arrow Right

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...
Location
Location
United Kingdom , South West London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a PA or EA role
  • Excellent organisational and time management skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite and digital tools
  • Ability to work independently and manage multiple priorities
  • Discreet, professional, and reliable
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior executives
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare documents, reports, and presentations
  • Handle confidential information with discretion
  • Liaise with internal teams and external stakeholders
  • Assist with project coordination and follow-ups
  • Support with office management tasks as needed
What we offer
What we offer
  • Flexible working hours
  • Supportive and friendly team culture
  • Opportunity to grow with the business
  • Parttime
Read More
Arrow Right

Executive Assistant to Chief Executive

Join as an Executive Assistant to support the Chief Executive of a leading priva...
Location
Location
United Kingdom , London
Salary
Salary:
47319.00 - 59509.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven ability to support senior executives in complex environments
  • Exceptional diary and inbox management skills with high accuracy and attention to detail
  • Strong verbal and written communication abilities
  • Expertise in Microsoft Office and clinical software
  • Commitment to maintaining confidentiality and handling sensitive information responsibly
Job Responsibility
Job Responsibility
  • Prioritise and manage the Chief Executive's diary
  • Handle invitations for external events and speaking opportunities
  • Collaborate with internal and external stakeholders
  • Oversee the Chief Executive's inbox and correspondence
  • Organise travel and accommodation for meetings and events
  • Maintain confidentiality while handling sensitive information
  • Monitor key actions and decisions to ensure timely delivery
  • Support a range of meetings including senior management team sessions
  • Collaborate with OCCE team and other Executive Assistants
What we offer
What we offer
  • Impactful role supporting Chief Executive
  • Dynamic environment
  • Collaborative culture
  • Professional growth opportunities
  • Career development and further training
  • Fulltime
Read More
Arrow Right

Senior Team Assistant

Senior Team Assistant role for a Global client based in Birmingham city centre o...
Location
Location
United Kingdom , Birmingham
Salary
Salary:
33000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Keen interest in financial accounting and budgets
  • Excellent organisation
  • Able to prioritise tasks, meeting tight deadlines
  • Understanding of basic accounts
  • Excellent written and verbal communication skills
  • Experienced user of MS Office: Word, Excel, Teams and Outlook
  • Strong team player but also keen ability to work independently
Job Responsibility
Job Responsibility
  • Support the Head of Finance and wider Finance Team
  • Assisting in the preparation of Client Finance related papers
  • Support team projects
  • Support with departments recruitment, and onboarding
  • Providing financial and performance analysis
  • Report writing, preparing presentations and organising and facilitating meetings
  • Email and diary management, booking travel, and expenses
  • Support with budget management and awareness of department budget
What we offer
What we offer
  • Pension
  • Private medical insurance
  • 25 days holiday plus bank holidays
  • Fulltime
Read More
Arrow Right

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...
Location
Location
United States , New York
Salary
Salary:
139000.00 - 173500.00 USD / Year
blackline.com Logo
BlackLine
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
  • Bachelor's degree or equivalent experience
  • Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
  • Proficiency in expense reporting systems, preferably Concur
  • Absolute dependency – errors are rare, deadlines are sacred
  • Project calm, confidence, and stability
  • Exceptional communication skills
  • Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
  • Ability to understand the big picture and be proactive to prevent problems/conflicts
  • Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
Job Responsibility
Job Responsibility
  • Anticipate needs before they are spoken
  • Exercise impeccable judgment on what should reach the CEO and what should be filtered out
  • Read the room well – knows what matters to the CEO at that point in time
  • Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
  • Represent the CEO with warmth, authority, and professionalism
  • Manage the CEO’s calendar
  • Arrange travel (domestic and international)
  • Handle surprise without panic – always have a plan B
  • Manage expenses
  • Prepare and organize meetings
What we offer
What we offer
  • short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans
  • Fulltime
Read More
Arrow Right

Executive Assistant

This role is for an Executive Assistant to support the Chief Product Officer (CP...
Location
Location
Australia , Sydney; Melbourne; Brisbane; Hobart
Salary
Salary:
Not provided
https://www.upguard.com Logo
UpGuard
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Work experience as an Executive Assistant, Personal Assistant or similar operations role
  • Exceptionally detail-oriented with the ability to predict the future and have it sorted before we think of it
  • Experience in operations and process improvement
  • Knowledge of G-Suite knowledge
  • Action-oriented with excellent initiative, integrity and problem solving abilities
Job Responsibility
Job Responsibility
  • Coordinate diary and meetings with the ability to adapt to changing priorities
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Facilitate executive meetings and accurately record meeting minutes
  • Coordinate leadership and team events, travel and accommodation arrangements
  • Develop processes to ensure the effective management of information and data
  • Contribute to strategic initiatives important for company success
  • Do all the above with an additional level of flair, creativity and ingenuity
What we offer
What we offer
  • Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
  • WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
  • $1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
  • Generous Annual Leave/PTO allowances: time to recharge your batteries
  • Personal Leave allowance: this includes sick & carer’s leave
  • Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
  • Top spec hardware: all team members will be provided with top-spec laptops for their role
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are seeking a highly organized and professional part time Executive Assistant...
Location
Location
United States , Wexford, PA
Salary
Salary:
24.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience as an executive assistant or similar administrative role preferred
  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Comfortable speaking on the phone and representing the executive professionally
  • Experience or interest in nonprofit and fundraising work is a plus
  • Tech-savvy
  • comfortable with calendar apps, email, and remote collaboration tools
Job Responsibility
Job Responsibility
  • Manage and maintain the executive’s calendar, including scheduling and confirming appointments
  • Draft, proofread, and manage written communications on behalf of the executive
  • Handle email and phone correspondence professionally and promptly
  • Coordinate and set up meetings and appointments, both virtual and in-person
  • Communicate on behalf of the executive with internal teams and external partners
  • Assist in planning and executing fundraising activities and donor outreach
  • Conduct follow-ups and ensure smooth day-to-day operations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Parttime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy