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At ELEMIS, our people are at the heart of everything we do. As a globally recognised British skincare brand, our success is built on passion, innovation, and excellence. We are seeking a highly capable, proactive, and adaptable Team Assistant to support the smooth and efficient running of the Executive Office. This role provides essential administrative and coordination support to senior leaders, helping to maintain an organised, professional, and well-connected operation. This is a junior to mid-level position suited to someone who is organised, resourceful, discreet, and confident managing multiple priorities in a fast-paced environment.
Job Responsibility:
Provide day-to-day administrative and coordination support to 3 senior leaders, ensuring smooth and organised operations
Manage diary scheduling, travel bookings, and meeting logistics — including room bookings, agendas, and follow-up actions
Support the organisation of team events, workshops, and offsites by coordinating logistics and preparing supporting materials
Process expenses, raise purchase orders, and support basic budget tracking where required
Assist with maintaining team systems, files, trackers, and administrative processes to help improve efficiency
Handle confidential information with care, discretion, and professionalism at all times
Act as a key point of contact for internal and external stakeholders on behalf of the Executive Office
Support the coordination and communication of updates, actions, and information between leadership teams and wider business groups
Assist with preparing meeting packs, basic documentation, and organisational materials
Ensure smooth workflow across the Executive Office and other functions
Maintain and update internal documentation, schedules, and shared information systems
Contribute to process improvement initiatives aimed at enhancing team organisation and efficiency
Support onboarding administration for new joiners within the leadership function (meeting coordination, IT setup liaison, welcome documentation)
Build strong working relationships across the organisation and with external partners
Represent the Executive Office in a warm, professional, and brand-aligned manner
Support cross-functional collaboration to ensure timely completion of actions and priorities
Requirements:
Experience as a Team Administrator, Office Assistant, or similar junior/mid-level support role
Strong organisational skills with the ability to multitask and prioritise effectively
Confident communicator with strong written and verbal communication skills
Good working knowledge of Microsoft Office (Outlook, Excel, PowerPoint, Teams)
High level of accuracy and strong attention to detail
Discreet, trustworthy, and able to handle sensitive information appropriately
Positive, proactive, and solutions-focused approach
Calm, resilient, and adaptable in a fast-paced environment
Nice to have:
Experience supporting senior leaders or busy teams in a dynamic business
Background in beauty, retail, luxury, wellness, or fast-paced consumer brands
Experience coordinating events or workshops
What we offer:
Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)
Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more
Generous Holiday Allowance, increasing with length of service
Company Pension Scheme
Healthcare Cash Plan (with Dental)
Employee Assistance Programme for all Associates and their families
Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards