Team Assistant/PA Job at Office Angels (Wimbledon)

Job Description

Are you an enthusiastic and organised individual with a passion for providing excellent administrative support? We have an exciting opportunity for an Administrator to join our client's team. As an Administrator, you will support a number of client delivery Consultants, ensuring smooth daily operations and efficient communication. With the flexibility of some home working, this role offers a great work-life balance. If you are motivated, dedicated, and ready to take on new challenges, this could be the perfect role for you!

Job Responsibility

Manage consultant diaries, scheduling meetings and making arrangements
Handle internal and external post, ensuring all letters are acknowledged and forwarded to the appropriate provider
Assist consultants in preparing for meetings, including drafting agendas, collating papers, and issuing meeting packs
Prepare minutes templates and update action logs after meetings
Carry out quarterly tasks prior to meetings
Log and process invoices and monitor annual scheme budgets
Create meetings and upload papers to online portals
Liaise with providers and ensure all necessary documents are received in a timely manner
Support consultants in completing internal reports
Monitor correspondence from providers and pensions bodies
Answer incoming telephone calls and assist callers in the absence of the consultant
Provide general office administration, including filing and post duties
Maintain accurate client time records using our client's time-recording system
Collaborate effectively with team members, embodying our client's values

Requirements

Previous experience in PA/Secretarial and Administration roles
Basic knowledge of pensions is preferred but not essential, as training will be provided
Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
Strong communication skills, both written and verbal
Excellent organisational and interpersonal skills
Professional and responsible attitude towards client interactions
Enthusiastic and proactive, with the ability to use your initiative
Team player who thrives in a small team environment
Strong excel experience is essential, experience with invoicing is a strong advantage
GCSE English and Maths Grade C and above (or equivalent)
Proficiency in Microsoft Office, including intermediate to advanced Excel and Word skills
Familiarity with PowerPoint and Visio software

Nice to have

Basic knowledge of pensions
Experience with invoicing

What we offer

Flexibility of some home working
Great work-life balance

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Team Assistant/PA

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