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Team Assistant - Executive Support & Office Management

https://www.randstad.com Logo

Randstad

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Location:
Hong Kong , Hong Kong

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role offers an exceptional opportunity to provide high-level executive support and office management within a fast-paced, prestigious advisory firm. You will play a pivotal role in ensuring operational excellence for our senior leadership and local team.

Job Responsibility:

  • Organising schedules and managing complex diaries for senior team members
  • Managing travel arrangements, including accommodation, visas, and immigration matters
  • Providing administrative support for key document preparation
  • Assisting leadership with monthly expense reconciliation, timesheet compilation, and ad-hoc personal support
  • Acting as the first point of contact at reception
  • Overseeing office supplies, facilities maintenance, and vendor relationships (IT, Finance, and building management)
  • Coordinating logistics for client events, including catering sourcing and event set-up
  • Supporting finance workflows such as vendor registration, contract signing (chopping), and invoicing formalities

Requirements:

  • Minimum 1-2 years of administrative or assistant experience is preferred
  • Good working proficiency in English, Cantonese, and Mandarin
  • Strong proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint)
  • Proven ability to work autonomously with minimal guidance and a high degree of responsibility
  • Excellent attention to detail and a solutions-orientated mindset
  • Ability to handle sensitive and confidential information with absolute integrity
  • A client-service mentality

Additional Information:

Job Posted:
May 17, 2026

Expiration:
July 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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