Team Assistant - Executive Support & Office Management Job at Randstad (Hong Kong)

Executive Assistant – General Management, Guest Experience & Commercial Support

Sofitel Philadelphia at Rittenhouse Square is seeking a highly organized, polish...

Location

United States , Philadelphia

Salary:

Not provided

SOFITEL

Expiration Date

Until further notice

Requirements

3–5 years experience as an Executive Assistant or in a similar role, preferably in luxury hospitality or a service-driven environment
Strong organizational, time-management, and prioritization skills
Exceptional written and verbal communication skills
Proven ability to manage guest feedback and respond with empathy, professionalism, and brand alignment
High emotional intelligence and discretion
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting training, culture initiatives, guest experience, or sales coordination strongly preferred
Bilingual (English/French) is an asset
Strong service mindset and attention to detail
Calm, composed, and solution-oriented

Job Responsibility

Provide high-level administrative support to the General Manager and Executive Committee
Manage complex calendars, meetings, travel arrangements, and follow-up actions
Prepare presentations, reports, agendas, and executive correspondence
Track action items and commitments resulting from leadership meetings
Serve as a liaison between the GM, department heads, corporate, and ownership as needed
Handle confidential and sensitive matters with discretion and sound judgment
Own and manage all guest responses across multiple platforms, including guest satisfaction surveys, social media reviews (Google, TripAdvisor, Yelp, etc.), Brand and third-party feedback channels
Ensure responses are timely, personalized, on-brand and aligned with Sofitel standards. Once completed follow-up is coordinated with department heads when required
Identify trends, recurring issues, and opportunities for improvement and escalate as needed
Track guest feedback metrics and support leadership with insights and reporting

What we offer

Unlimited career development opportunities, both nationally and internationally
Make your mark, by being part of a high performing team which supports and inspires you to reach your highest potential
Give back through our Corporate Social Responsibility activities and local community based philanthropy
Work in a flagship luxury hotel with strong brand identity
Partner closely with senior leadership and influence guest experience outcomes
Play a central role in culture, service excellence, and reputation management
Grow within Accor’s global luxury portfolio

Fulltime

New

Executive Assistant, Office of the CMO

We are seeking a dynamic, resourceful, and highly professional Executive Assista...

Location

United States , McLean

Salary:

80000.00 - 150000.00 USD / Year

Appian Corporation

Expiration Date

Until further notice

Requirements

5+ years of experience in a high-level executive assistant, marketing operations, or project management role, preferably supporting C-suite leadership in a fast-paced technology environment
A proactive problem-solver with a proven ability to balance competing priorities, track complex project timelines, and execute with flawless attention to detail
Exceptional written and verbal communication skills
Advanced proficiency in Google Workspace and Microsoft Office, combined with an aptitude for quickly mastering new operational platforms, tools, and internal applications
Bachelor's degree required

Job Responsibility

Manage the CMO's dynamic calendar while seamlessly coordinating domestic and international travel and timely expense reports
Provide scheduling support for the broader marketing leadership team
Act as an operational partner during corporate and marketing planning cycles, tracking deliverables and managing timelines
Drive alignment across the company by orchestrating regular exec updates, monthly department meetings and more
Optimize day-to-day operations across the marketing organization by proactively anticipating the leadership team's needs
Partner with the CMO to drive key strategic initiatives and cross-functional projects across the Marketing department from inception to execution
Act as a key partner to the CMO, keeping them proactively informed of upcoming commitments and priorities while ensuring seamless, timely follow-ups
Handle highly confidential information with the utmost discretion

What we offer

401(k) plan with company match
flexible time off
paid parental leave
medical, dental, and vision plans
life insurance
disability insurance
wellness programs
flexible spending accounts
health savings account contributions
employee referral bonus program

Fulltime

New

Office Management Assistant (with Front Desk duties)

Are you a proactive, highly organized professional who loves being the energetic...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Randstad

Expiration Date

August 10, 2026

Requirements

Previous experience in an office assistant, hospitality, or corporate reception role (ideally within the financial, legal, or professional services sector)
Excellent communication skills in French and English (written and spoken)
Strong proficiency in MS Office (Word, Excel, Outlook)
Outstanding multitasking abilities
A proactive solution-oriented mindset
High emotional intelligence
Absolute commitment to discretion and confidentiality

Job Responsibility

Act as the main point of contact for external providers (maintenance, IT, cleaning, office catering)
Ensure smooth daily operation of the premises and take a proactive facility management approach
Manage office supplies, handle incoming/outgoing mail, and maintain impeccable office presentation
Coordinate internal logistics for executive lunches, team events, and important board meetings
Assist with provider invoice processing, creating purchase orders, and tracking payments for the accounting team
Ensure secure archiving, scanning, and organization of highly confidential legal and financial documents
Provide high-level administrative support (expenses, corporate travel bookings)
Provide a premium corporate welcome to high-profile international clients and visitors
Manage the switchboard, filter incoming calls, and coordinate meeting room bookings and logistics
Ensure top-tier security and confidentiality compliance at the entrance

Fulltime

Executive Assistant / Office Coordinator

As Executive Assistant / Office Coordinator, you are the right hand of the Branc...

Location

Netherlands , Nieuwolda

Salary:

Not provided

Parking Network B.V.

Expiration Date

July 03, 2026

Requirements

MBO+/HBO working and thinking level (preferably in Management Support or Office Management)
2–5 years of experience in a similar role
Strong communicator and connects easily with senior stakeholders
Strong in planning, organizing, and prioritizing
Proactive, independent, and solution-oriented
Communicatively skilled and organizationally sensitive
Hands-on and pragmatic
Discreet and reliable
Good command of MS Office
Good command of Dutch and English

Job Responsibility

Managing the Branch Director's (and VP Sales) calendar and mailbox
Preparing, planning, and taking minutes of management and operational meetings
Monitoring actions, deadlines, and decision-making
Assisting with presentations and correspondence
Coordinating internal and external appointments (such as client visits)
Arranging travel and practical matters regarding appointments
Identifying bottlenecks and contributing to process improvements
Ensuring a smoothly running office
Maintain contact with suppliers and internal stakeholders
Assisting with facility matters and fleet management

What we offer

A central and visible role within an international organization
Plenty of room to make an impact and improve processes
A versatile position with both operational and coordinating responsibilities
Opportunities to further develop yourself
An engaged and collegial work environment

Executive Assistant / Office Manager

We are looking for an exceptional Executive Assistant / Office Manager who is ea...

Location

United States , New York

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Previous EA experience supporting a senior leader
Strong administrative, organizational and diary management skills with the ability to multi-task and prioritize an everchanging workload
Ability to work autonomously demonstrating initiative and flexibility
Strong communication and presentation skills, both written and verbal
Enjoys working in a high-pressure creative environment, maintaining a positive outlook to work
Problem solving and decision-making skills
Strong business and commercial acumen
Experience with expense management systems
Computer literate: advanced standands in Microsoft Word/Excel/Outlook/PowerPoint/Concur
Experience of working in different time zones

Job Responsibility

Extensive diary and agenda management across multiple time zones
Time keeping/checking for all meetings ensuring they run to time
Screening and managing emails, calls and other communications on behalf of the President
Providing background information on all external and internal meetings, making sure the President is fully prepared for each meeting they attend
Attending key meetings, tracking, and helping drive completion of key deliverables, and following up on outstanding items with attendees
Coordinate and arrange meetings to include duties such as preparing agendas, presentation, minute taking where required, refreshments and arranging travel/accommodation
Booking travel including flights, hotels, taxis both nationally and internationally
Processing expenses in line with company policy
Organising events as and when required (e.g., team meetings)
Continuously look at ways to improve and develop existing administration procedures and protocols

What we offer

Paid Time Off
401(K) with 100% match on the first 5%
Company Holidays
Paid Parental Leave
Generous ELEMIS product discount
Supplemental & Basic Life Insurance
Dental & Vision
Commuter benefits
Hybrid working: Monday and Friday Working From Home, and Tuesday, Wednesday and Thursday in office (Manhattan)

Fulltime

Executive Assistant & Office Manager

At United Way Greater Triangle, we believe that behind every high-functioning te...

Location

United States , Durham

Salary:

60000.00 - 70000.00 USD / Year

United Way

Expiration Date

Until further notice

Requirements

Nonprofit person
The glue
An anticipator
Discreet and trusted
Technically fluent
Calm under change
Executive support
Nonprofit or mission-driven environment
Event & vendor coordination
Communication

Job Responsibility

Culture & team cohesion
Executive & board support
Operations & HR support
Events & hospitality

What we offer

Medical
Dental
401K

Fulltime

Executive Assistant / Office Coordinator

We are looking for a highly organized Executive Assistant / Office Coordinator t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office coordination, or administrative operations
Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment
Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions
Proven ability to handle confidential information with discretion and maintain a high level of trust
High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks
Comfortable working independently in a fast-moving, owner-led business with limited supervision
Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint
Experience building order from complex or changing situations while maintaining composure and accountability

Job Responsibility

Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items
Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders
Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines
Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics
Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day
Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion
Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date
Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation
Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant & Office Manager

Famous and well-regarded landmark in the heart of London Bridge is looking to re...

Location

United Kingdom , London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA experience supporting Senior management
Interpersonal skills: Confident in liaising with stakeholders at all levels
Communication skills: Strong verbal and written communication with a keen eye for detail
Problem-Solving: Ability to anticipate challenges and resolve issues independently
Professionalism: A high level of discretion and a commitment to maintaining confidentiality
Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel

Job Responsibility

Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
Organise appropriate facilities and catering/refreshments
Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
Organisational support for staff events, conferences and other key events as required
Drafting and issuing correspondence, management of legal documentation for signature
Keeping an inventory of office supplies and ordering new materials as required
Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
Monitor and report on the overall use of the admin budget

What we offer

Work in a vibrant office location with easy access to transportation
Be part of an enthusiastic and ambitious team that values your contribution
Generous company benefits

Fulltime

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Team Assistant - Executive Support & Office Management

Job Description

Job Responsibility

Requirements

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