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Team Assistant Beauty & Wellbeing

unilever.com Logo

Unilever

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Location:
United Kingdom , Port Sunlight

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role provides the administrative support for numerous Beauty & Wellbeing R&D directors, across functions like Packaging, Processing and CTI. This role requires interaction with a large number and wide range of people within Port Sunlight and the B&W business group/business units. The incumbents will require high levels of skill in managing multiple complex diary and travel schedules of Directors with different working styles and needs. They will be able to interact confidently with senior leadership and to present confidently. Close teamwork and seamless collaboration with the other PA roles is essential to provide support in periods of high demand and cover of administrative support during holidays.

Job Responsibility:

  • Organising international travel, including preparation of itineraries, visas & other requirement documentation
  • Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms
  • Coordination of the agenda, pre-reads and logistics for key meetings and events
  • Management of out of office requirements
  • Effective connection within the PA community across Unilever & B&W network
  • Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full
  • Organising international meetings using knowledge of technologies available to deliver the most appropriate solution
  • Preparation of expenses and invoice processing
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
  • Ownership of starter/leaver admin process for team
  • Supporting with budget management, raising purchase orders

Requirements:

  • Proven strong experience as a Personal Assistant
  • Experience working in a corporate environment and regional/global organisation
  • High levels of discretion and absolute confidentiality
  • Well organised, able to prioritise tasks of high complexity
  • Ability to build relationships with an international network and key stakeholders across different levels internally and externally
  • Excellent written and oral communication skills
  • Experience in managing office processes and, where necessary, developing new approaches to meeting changing needs
  • Comfortable working in a virtual environment, embracing digital ways of working
  • High degree of maturity, self-confidence and strong interpersonal skills
  • Ability to build a strong ‘partnership’ with the entire BWRDLT
  • Passion and evidence of being able to build capability and adoption of digital tools within the PA community and the Directorship being served
  • Comfortable working with different types of structured data across HR (eg reporting lines) and finance (eg budget and cost centres)
  • Fully operational in all IT systems: Degreed, Travel, Expenses, SharePoint, Power BI, Workday beyond the usual Microsoft Office (Word, Excel and PowerPoint)
  • Accuracy, speed, proactivity, and an ability to ‘get things done’
What we offer:
  • Competitive salary and pension scheme
  • Annual bonus
  • Subsidised gym membership
  • Discounted staff shop
  • Shares
  • Flexible and hybrid working environment
  • Support for wellbeing including hubs, programmes and development opportunities
  • Family-friendly and inclusive workplace

Additional Information:

Job Posted:
March 26, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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