Team Assistant Beauty & Wellbeing Job at Unilever (Port Sunlight)

Job Description

This role provides the administrative support for numerous Beauty & Wellbeing R&D directors, across functions like Packaging, Processing and CTI. This role requires interaction with a large number and wide range of people within Port Sunlight and the B&W business group/business units. The incumbents will require high levels of skill in managing multiple complex diary and travel schedules of Directors with different working styles and needs. They will be able to interact confidently with senior leadership and to present confidently. Close teamwork and seamless collaboration with the other PA roles is essential to provide support in periods of high demand and cover of administrative support during holidays.

Job Responsibility

Organising international travel, including preparation of itineraries, visas & other requirement documentation
Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms
Coordination of the agenda, pre-reads and logistics for key meetings and events
Management of out of office requirements
Effective connection within the PA community across Unilever & B&W network
Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full
Organising international meetings using knowledge of technologies available to deliver the most appropriate solution
Preparation of expenses and invoice processing
Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
Ownership of starter/leaver admin process for team
Supporting with budget management, raising purchase orders

Requirements

Proven strong experience as a Personal Assistant
Experience working in a corporate environment and regional/global organisation
High levels of discretion and absolute confidentiality
Well organised, able to prioritise tasks of high complexity
Ability to build relationships with an international network and key stakeholders across different levels internally and externally
Excellent written and oral communication skills
Experience in managing office processes and, where necessary, developing new approaches to meeting changing needs
Comfortable working in a virtual environment, embracing digital ways of working
High degree of maturity, self-confidence and strong interpersonal skills
Ability to build a strong ‘partnership’ with the entire BWRDLT
Passion and evidence of being able to build capability and adoption of digital tools within the PA community and the Directorship being served
Comfortable working with different types of structured data across HR (eg reporting lines) and finance (eg budget and cost centres)
Fully operational in all IT systems: Degreed, Travel, Expenses, SharePoint, Power BI, Workday beyond the usual Microsoft Office (Word, Excel and PowerPoint)
Accuracy, speed, proactivity, and an ability to ‘get things done’

What we offer

Competitive salary and pension scheme
Annual bonus
Subsidised gym membership
Discounted staff shop
Shares
Flexible and hybrid working environment
Support for wellbeing including hubs, programmes and development opportunities
Family-friendly and inclusive workplace

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Team Assistant Beauty & Wellbeing

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