Team Administrative & Facilities Assistant Job at Office Angels (London)

Administrative & Facilities Assistant

Proactive and organised Administrative & Facilities Assistant to support daily o...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment
Gain exposure to both administrative and facilities functions
Easy commute thanks to office's prime location near Bank Station
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Team Assistant

This is an exciting opportunity to join a market-leading provider of Facilities ...

Location

United Kingdom , Solihull

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Preferably previous experience in a similar role within a professional and corporate environment
Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
Proactive mindset
Strong organisational skills
Ability to thrive in a fast-paced and collaborative setting

Job Responsibility

Completing document tasks including printing, photocopying, scanning and bundling
Preparing complex meeting packs and bulk documentation
Conducting property and utility searches using an electronic portal
Managing Title Deeds by checking, scheduling, and recording accurately
Maintaining filing systems and updating documents
Managing incoming and outgoing post, and books travel and courier services

What we offer

25 Days Annual Leave plus Bank Holidays
5% Pensions
Health Insurance
Free Onsite Parking

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Temporary Reception / Facilities Assistant

The West End temps team at Office Angels are recruiting for a Temporary Receptio...

Location

United Kingdom , London

Salary:

14.43 - 15.54 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

28 days holiday
retailer discounts
free eye care vouchers
incentives
Weekly pay every Friday
Easy time-sheet accessibility with mobile support
Up to 28 days annual leave
Perks at work and discount schemes for all major retailers and over 150 high street stores
Access to free eye-care vouchers and discounts towards glasses for VDU purposes
Access to well-being platforms

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Facilities Administrator

We are seeking a cheerful and professional Facilities Administrator to join our ...

Location

United Kingdom , Gravesend

Salary:

13.00 - 13.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
A proactive and cheerful attitude
ready to tackle challenges with a smile
Previous experience in facilities management or administrative roles is a plus
Proficiency in Microsoft Office Suite and familiarity with facilities management software

Job Responsibility

To support the Estates Manager in managing the administration for the Estates facilities
To assist the team to manage contractors working on site
checking DBS compliance
arranging access
ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
To obtain quotes
for essential repairs across the sites and to place orders as required
Liaising with contractors and staff to schedule in repair works
To ensure goods are ordered
delivered and invoices are processed

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Facilities Assistant

Office Angels are currently recruiting for a Facilities Assistant to join our pr...

Location

United Kingdom , Manchester

Salary:

13.27 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience working in a front-line customer facing environment (essential)
Excellent organisation and prioritisation skills
Excellent IT skills including MS Office
Enthusiastic and the ability to build rapport easily with colleagues and customers
First class interpersonal skills
Ability to work well within a team
Ability to remain calm and professional under pressure
A standard criminal record check via the Disclosure and Barring Service is required

Job Responsibility

Greeting and directing visitors to the correct location
Responsible for all relevant postal services and deliveries
Responsible for signing out and collection of relevant passes
Answering and transferring telephone calls
Running the facilities help desk system
Scheduling planned maintenance and prioritising urgent requirements
Escalate problems in-line with the escalation process
Manage bookings and cancellations for rooms, catering, and AV equipment
Setting up meeting rooms in line with the booking requirements
Confirming bookings and producing management information

What we offer

Weekly pay
Work/life balance
30 day's holiday allowance + bank holidays after 12 weeks on assignment
Could lead to a permanent opportunity

Fulltime

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Team Administrative & Facilities Assistant

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