Team Administrative Assistant Job at Spectrum Engineers (Salt Lake City)

Team Administrative Assistant

Spectrum Engineers

Location:
United States , Salt Lake City

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Team Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment. This position does not manage projects or perform technical design work, but instead enables teams to be more effective by providing reliable administrative and organizational support.

Job Responsibility:

Provide administrative support to project teams, and principals
Manage calendars, meeting scheduling, and conference room coordination
Assist with meeting preparation, agendas, and follow-up items
Coordinate travel arrangements and expense documentation as needed
Assist with organizing and maintaining project files in accordance with company standards
Support document control, formatting, and distribution of project-related materials
Help track deadlines, action items, and basic project coordination tasks
Assist with proposal, qualification, and marketing document preparation as needed
Serve as a point of contact for internal coordination and external communication when appropriate
Support onboarding of new team members by assisting with orientation
Help ensure consistent communication across teams and departments
Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam)
Assist with data entry, reporting, and basic tracking as requested
Provide general office and operational support to improve efficiency and consistency

Requirements:

High school diploma or equivalent
associate’s or bachelor’s degree preferred
2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment
Strong organizational skills and attention to detail
Ability to manage multiple priorities and support multiple team members
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills

Nice to have:

Experience in an engineering, architecture, construction, or consulting firm
Familiarity with project-based environments and deadlines
Experience with ERP or project management systems

Additional Information:

Job Posted:
February 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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