Tax Office Administrator Job at Beacon Hill (Charlotte)

Tax Office Administrator

We are seeking a detail-oriented and highly organized Tax Office Administrator t...

Location

United States , Sheffield Village

Salary:

Not provided

Barnes Wendling CPAs

Expiration Date

Until further notice

Requirements

Prior experience working in a tax or accounting office
Hands-on experience with CCH Axcess and SafeSend Returns is required
Strong understanding of tax return processing and filing procedures (including W-2s and 1099s)
Exceptional attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite

Job Responsibility

Process and assemble individual and business tax returns using CCH Axcess
Manage electronic delivery of tax returns through SafeSend, including monitoring status and troubleshooting client issues
Track and enforce tax control procedures, including timely receipt of signed e-file authorization forms (e.g., Form 8879)
File W-2s and 1099s with the IRS and applicable state agencies accurately and on time
Receive, organize, and distribute client documents submitted via mail, in person, and electronically
Maintain accurate client records and ensure proper documentation within internal systems
Coordinate with tax preparers and other staff to ensure deadlines are met and workflows remain efficient
Communicate with clients regarding missing information, signatures, and general status updates
Assist with administrative tasks as needed to support the tax team

Fulltime

Office Administrator

We are looking for an organized and client-focused Office Administrator to join ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration, bookkeeping, or client support within a services, accounting, or financial environment
Working knowledge of QuickBooks, including transaction entry and bank reconciliation activities
Familiarity with accounts payable, accounts receivable, and general bookkeeping support functions
Ability to manage document-heavy processes with strong attention to detail and organizational skills
Comfortable using Microsoft Office applications, especially Outlook and other core administrative tools
Strong communication skills with the ability to interact effectively with clients in person, by phone, and online
Availability to work fully onsite in Phoenix, Arizona with flexibility around scheduled hours

Job Responsibility

Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule
Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness
Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current
Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations
Scan, organize, and upload tax and financial documents into the firm's document management platforms for easy access and secure recordkeeping
Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs
Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control
Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Office Administrator

Our client is seeking an enthusiastic Office Administrator to join their team! I...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proactive and organised
ability to thrive in a fast-paced setting
enjoys supporting diverse departments
adaptable
detail-oriented
ready to take on various tasks

Job Responsibility

Provide lunch time cover for the reception desk area
Keep the compliance schedule updated to flag upcoming inspections and testing
Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy
Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required
Scan and file client correspondence within designated e-folders
Answer incoming telephone calls, addressing inquiries and forwarding calls as needed
Monitor the general info email account and action emails promptly
Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments
Organise and maintain office supplies and stationery stock
Issue and monitor security passes for tenants and contractors

Fulltime

Office Administrator/ Credit Control

We are seeking a motivated, detail oriented, and highly competent Office Adminis...

Location

United Kingdom , Basingstoke

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills with a high level of attention to detail
Confident communicator with excellent written and verbal skills
Experience working within an office environment (finance or administration experience preferred)
Proficiency with Microsoft Office, including Excel, Word, and SharePoint
Ability to work effectively both independently and as part of a small team
Ability to manage multiple priorities and meet deadlines

Job Responsibility

Act as a first point of contact for customers and suppliers via email and telephone
Build strong working relationships through professional and timely communication
Provide daily support to sales and technical teams
Process customer invoices for UK and export orders
Prepare and maintain export documentation in line with customs and tax regulations
Produce and distribute customer statements
Proactively manage credit control, including monitoring credit limits and payment terms
Liaise with the Office Manager and Sales Team regarding overdue payments
Update cash books and the ERP system with customer receivables
Produce accurate financial reports to support month‑end closing

Fulltime

Personal Tax Administrator

The Personal Tax Administrator will provide administrative and compliance suppor...

Location

South Africa

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Strong administrative background, ideally within professional services or financial environments
Experience in personal tax in SA
Excellent organisational and time‑management skills
High level of accuracy and attention to detail
Strong written and verbal communication
Ability to manage confidential information responsibly
Competent IT skills, including MS Office (Word, Excel, Outlook)

Job Responsibility

Support the tax team with the preparation of Self Assessment tax returns for individuals, partnerships, and trusts
Manage client information, ensuring all relevant documentation is received, organised, and stored securely
Preparation of rental accounts
Prepare draft tax return packs and client correspondence
Assist with submitting returns to HMRC via the firm’s tax software
Assisting with compliance for HMRC’s new ‘Making Tax Digital for Income Tax’ regime
Check individuals employment benefits and PAYE coding notices
Liaise with clients on their personal tax position and advising on payments due
Preparation of 60-day UK Property Returns
Act as a first point of contact for clients regarding basic administrative queries

Fulltime

Office Administrator / Receptionist

Temporary Office Administrator / Receptionist role from March - June (with poten...

Location

United Kingdom , Edenbridge

Salary:

14.00 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Good English and Maths
Polite and friendly demeanour (front of house)
Ability to work on initiative, with a "hit the ground running" attitude
Office software knowledge is essential, particularly Excel
Previous letter-writing experience

Job Responsibility

Front house receptionist duties, including answering incoming calls
Greeting and signing in visitors
Managing deliveries and sorting incoming mail
Stock taking and ordering stationery and kitchen supplies
Assisting with catering for visitors and meetings
Supporting with documentation renewals and insurance paperwork
Assisting with vehicle-related tasks, including claims, road tax, and fuel card management for up to 50 vehicles
Assisting the finance team with filing credit card statements and handling fines
Booking hotels for staff and visitors
Document control and organising company files

Fulltime

Tax Administrator

We are looking for a detail-oriented Tax Administrator to join our team on a con...

Location

United States , Santa Rosa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support or a similar role
Strong skills in data entry with attention to accuracy and detail
Proficiency in document management and organization
Ability to review and analyze information to ensure compliance
Familiarity with tax preparation processes is preferred
Excellent communication skills for client interactions and team collaboration
Competency in using office software and systems
Ability to manage multiple tasks effectively in a fast-paced environment

Job Responsibility

Enter and update client information across various systems with a focus on accuracy and completeness
Review financial and tax documents to ensure compliance and completeness before processing
Organize, scan, and securely store client-related documents while assembling and preparing tax returns for client delivery
Retrieve client data to assist associates with research and issue resolution
Conduct quality checks to ensure compliance with organizational and state guidelines, and verify data consistency with prior year tax returns
Research and address client inquiries related to tax filings or account management
Support wealth advisors in preparing electronic client communications and documentation
Maintain efficient document management practices for both physical and electronic records

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Suites Sales Office Administrator

The Suites Sales Office Administrator supports the Premium and Suites Sales Mana...

Location

Canada

Salary:

22.00 CAD / Hour

Legends Global

Expiration Date

Until further notice

Requirements

Ability to handle high-volume situations and competing deadlines in a fast-paced, event-driven environment
Strong computer skills, including proficiency with office applications and the ability to learn event, POS, CRM, and scheduling systems
Professional phone and email etiquette, with a warm, clear, and sales-supportive communication style
Strong organizational skills with excellent attention to detail for data entry, documentation, and invoice review
Effective written and verbal communication skills for interacting with diverse groups of clients, vendors, and fellow employees
Ability to prioritize tasks, manage time efficiently, and remain calm and composed under pressure
Previous experience in an administrative, sales support, event coordination, or hospitality office role is an asset
Familiarity with suites, premium hospitality, or ticketing/sales operations is preferred but not required
Experience with basic accounting or accounts receivable processes is an asset
Demonstrated ability to work effectively with diverse clients and team members in a service-focused environment

Job Responsibility

Support total guest and client satisfaction by delivering professional, service-focused communication to internal stakeholders and suite purchasers
Reconcile daily due-backs and event paperwork, ensuring accurate recording of suite charges, credits, and adjustments
Produce event and production reports such as food labels, menus, and order summaries for suites and catering events
Map out and communicate production plans (e.g., pizza production) based on event needs and suite orders
Place specialty food orders (e.g., sushi, kosher, dietary-specific items) with approved suppliers as required
Contact suite clients to confirm event orders, verify dietary restrictions, confirm delivery timing, and capture any special requests
Input staffing schedules into the scheduling system and update changes as directed by management
Review suite and catering invoices for accuracy, ensuring all items, taxes, and service charges are correctly applied
Perform data entry for catering event consumption, suite orders, guest and client details, and other operational data into relevant operating systems
Review event details with culinary and operations teams to ensure menus, timing, and special suite requirements are clearly communicated

Parttime

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Tax Office Administrator

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