Tax Office Administrator Job at Barnes Wendling CPAs (Sheffield Village)

Tax Office Administrator

We are seeking a detail‑oriented Tax Office Administrator to support daily opera...

Location

United States , Charlotte

Salary:

19.00 - 20.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in an administrative role within a tax, accounting, or financial services office
Hands‑on experience preparing or supporting the preparation of financial statements
Strong proficiency in Microsoft Word, including creating and formatting tables
Working knowledge of Microsoft Excel for tracking, organizing, and reviewing financial data
Excellent attention to detail and organizational skills
Professional communication skills and client‑service mindset

Job Responsibility

Provide administrative support to tax professionals, including document preparation, filing, and client correspondence
Assist with the preparation and organization of financial statements, reports, and supporting documentation
Create, format, and maintain tables in Microsoft Word for financial reports, summaries, and internal documents
Enter, track, and reconcile financial data accurately using Excel and internal systems
Manage client files, ensuring financial records are complete, accurate, and properly organized
Answer incoming calls, greet clients, and serve as a professional point of contact for the office
Schedule appointments, manage calendars, and support workflow during peak tax seasons
Maintain confidentiality and compliance when handling sensitive financial and tax information

New

Purchasing Office Administrator

Location

Philippines , Pampanga

Salary:

Not provided

Wyndham Destinations

Expiration Date

Until further notice

Requirements

Minimum 5 years procurement experience in a similar role
Experience with Inventory system – Birchstreet
Raising Purchase Order, Process of invoice, Set-up of products and Set-up of suppliers
Understanding coding and tax for the business A
Attention to detail and focus on accuracy to ensure documentation is complete
Proficient word-processing, spread sheeting, data base and office software application skills
Proven ability in computerized purchasing, inventory and accounting systems including strong system and process skills
Practiced time management skills with the ability to multi-task and delegate appropriately
An understanding of the Hospitality and Property Industries (preferred Hotel experience)

Job Responsibility

The coordination and category management of all purchasing and services for Wyndham Group and related entities
Coordination of the online Supplier Directory
Development implement and monitor best procurement practices, including maintenance of procurement related policy and procedures
Compile requests for proposals and services through to the purchasing of services
Management of Birchstreet and execution of process ensuring compliance with company policy for procurement and contacting
Liaise with all internal and external customers
Clerical and administrative support within the Procurement team
Interface with accounts payable and finance department managers
Display innovation through inspiring, creating and improving processes and products
Other responsibilities include general purchasing duties as and when required

What we offer

Comprehensive benefits package, including health insurance and retirement plans
Newly-refurbished modern office space
Professional development funding
Discounted hotel stays across Australia, Fiji, and New Zealand
Subsidized private health cover upon successful completion of probation

Fulltime

Office Administrator

We are looking for an organized and client-focused Office Administrator to join ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration, bookkeeping, or client support within a services, accounting, or financial environment
Working knowledge of QuickBooks, including transaction entry and bank reconciliation activities
Familiarity with accounts payable, accounts receivable, and general bookkeeping support functions
Ability to manage document-heavy processes with strong attention to detail and organizational skills
Comfortable using Microsoft Office applications, especially Outlook and other core administrative tools
Strong communication skills with the ability to interact effectively with clients in person, by phone, and online
Availability to work fully onsite in Phoenix, Arizona with flexibility around scheduled hours

Job Responsibility

Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule
Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness
Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current
Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations
Scan, organize, and upload tax and financial documents into the firm's document management platforms for easy access and secure recordkeeping
Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs
Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control
Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Office Administrator

Our client is seeking an enthusiastic Office Administrator to join their team! I...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proactive and organised
ability to thrive in a fast-paced setting
enjoys supporting diverse departments
adaptable
detail-oriented
ready to take on various tasks

Job Responsibility

Provide lunch time cover for the reception desk area
Keep the compliance schedule updated to flag upcoming inspections and testing
Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy
Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required
Scan and file client correspondence within designated e-folders
Answer incoming telephone calls, addressing inquiries and forwarding calls as needed
Monitor the general info email account and action emails promptly
Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments
Organise and maintain office supplies and stationery stock
Issue and monitor security passes for tenants and contractors

Fulltime

Office Administrator/ Credit Control

We are seeking a motivated, detail oriented, and highly competent Office Adminis...

Location

United Kingdom , Basingstoke

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills with a high level of attention to detail
Confident communicator with excellent written and verbal skills
Experience working within an office environment (finance or administration experience preferred)
Proficiency with Microsoft Office, including Excel, Word, and SharePoint
Ability to work effectively both independently and as part of a small team
Ability to manage multiple priorities and meet deadlines

Job Responsibility

Act as a first point of contact for customers and suppliers via email and telephone
Build strong working relationships through professional and timely communication
Provide daily support to sales and technical teams
Process customer invoices for UK and export orders
Prepare and maintain export documentation in line with customs and tax regulations
Produce and distribute customer statements
Proactively manage credit control, including monitoring credit limits and payment terms
Liaise with the Office Manager and Sales Team regarding overdue payments
Update cash books and the ERP system with customer receivables
Produce accurate financial reports to support month‑end closing

Fulltime

Personal Tax Administrator

The Personal Tax Administrator will provide administrative and compliance suppor...

Location

South Africa

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Strong administrative background, ideally within professional services or financial environments
Experience in personal tax in SA
Excellent organisational and time‑management skills
High level of accuracy and attention to detail
Strong written and verbal communication
Ability to manage confidential information responsibly
Competent IT skills, including MS Office (Word, Excel, Outlook)

Job Responsibility

Support the tax team with the preparation of Self Assessment tax returns for individuals, partnerships, and trusts
Manage client information, ensuring all relevant documentation is received, organised, and stored securely
Preparation of rental accounts
Prepare draft tax return packs and client correspondence
Assist with submitting returns to HMRC via the firm’s tax software
Assisting with compliance for HMRC’s new ‘Making Tax Digital for Income Tax’ regime
Check individuals employment benefits and PAYE coding notices
Liaise with clients on their personal tax position and advising on payments due
Preparation of 60-day UK Property Returns
Act as a first point of contact for clients regarding basic administrative queries

Fulltime

Office Administrator / Receptionist

Temporary Office Administrator / Receptionist role from March - June (with poten...

Location

United Kingdom , Edenbridge

Salary:

14.00 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Good English and Maths
Polite and friendly demeanour (front of house)
Ability to work on initiative, with a "hit the ground running" attitude
Office software knowledge is essential, particularly Excel
Previous letter-writing experience

Job Responsibility

Front house receptionist duties, including answering incoming calls
Greeting and signing in visitors
Managing deliveries and sorting incoming mail
Stock taking and ordering stationery and kitchen supplies
Assisting with catering for visitors and meetings
Supporting with documentation renewals and insurance paperwork
Assisting with vehicle-related tasks, including claims, road tax, and fuel card management for up to 50 vehicles
Assisting the finance team with filing credit card statements and handling fines
Booking hotels for staff and visitors
Document control and organising company files

Fulltime

Tax Administrator

We are looking for a detail-oriented Tax Administrator to join our team on a con...

Location

United States , Santa Rosa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support or a similar role
Strong skills in data entry with attention to accuracy and detail
Proficiency in document management and organization
Ability to review and analyze information to ensure compliance
Familiarity with tax preparation processes is preferred
Excellent communication skills for client interactions and team collaboration
Competency in using office software and systems
Ability to manage multiple tasks effectively in a fast-paced environment

Job Responsibility

Enter and update client information across various systems with a focus on accuracy and completeness
Review financial and tax documents to ensure compliance and completeness before processing
Organize, scan, and securely store client-related documents while assembling and preparing tax returns for client delivery
Retrieve client data to assist associates with research and issue resolution
Conduct quality checks to ensure compliance with organizational and state guidelines, and verify data consistency with prior year tax returns
Research and address client inquiries related to tax filings or account management
Support wealth advisors in preparing electronic client communications and documentation
Maintain efficient document management practices for both physical and electronic records

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Tax Office Administrator

Job Description

Job Responsibility

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