Tax Office Administrative Assistant Job at Beacon Hill (Asheville)

Tax Office Administrative Assistant

Tax office in Asheville is looking for an Administrative Assistant to join their...

Location

United States , Asheville

Salary:

19.00 - 22.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Operate scanning equipment to digitize paper documents
Ensure all documents are scanned accurately and legibly
Index and categorize scanned documents for easy retrieval
Verify the quality of scanned documents and rescan as necessary
Enter and update information in the firm's document management system
Maintain accurate and up-to-date electronic filing systems
Assist in managing the flow of documents within the office, ensuring they are properly tracked and stored
Provide general clerical support to the administrative and accounting teams
Assist with filing, photocopying, and other administrative tasks as required
Respond to requests for information and access relevant files as needed

Fulltime

Tax Administrative Assistant

We are looking for an experienced Administrative Assistant to support a busy tax...

Location

United States , Centennial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, reception, client service, or office coordination within a detail-focused setting
Proficiency with QuickBooks Online is required
Strong verbal and written communication skills with the ability to interact effectively with a wide range of clients
Demonstrated ability to stay organized, manage multiple priorities, and follow through on tasks with minimal supervision
Comfort learning new systems, terminology, and processes quickly in a fast-paced environment
High level of discretion and sound judgment when handling sensitive financial and personal information
Working knowledge of tax office, accounting firm, or similar service-based operations is preferred
Ability to troubleshoot basic office equipment issues, including printers and scanners, as needed

Job Responsibility

Welcome visitors and create a positive first impression by managing front-desk interactions for clients arriving at the office
Respond to incoming calls and messages, identify the purpose of each inquiry, and route matters to the appropriate member of the tax team
Coordinate with clients to collect outstanding tax documents and help them submit information through secure online portals
Provide timely updates to clients regarding document status, return progress, and routine engagement-related questions
Support the tax department with administrative tasks such as scanning, filing, faxing, data entry, and maintaining organized records
Use platforms such as Karbon and Ignition to assist with workflow tracking, engagement administration, and client follow-up activities
Monitor extension-related activity by tracking signatures, missing items, and the current stage of each request during peak periods
Offer basic first-level assistance for non-technical client questions and escalate complex tax or planning matters to team members with relevant experience

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Tax Administrative Assistant

We are looking for a highly organized and meticulous professional to join our ta...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, clerical, or administrative support roles
Excellent organizational skills and ability to manage competing tasks
Accurate typing skills with a keen eye for detail when proofreading
Strong interpersonal skills and a polished, professional phone manner

Job Responsibility

Welcome clients upon arrival and ensure a positive front-desk experience
Answer, screen, and direct incoming calls utilizing a multi-line phone system
Complete routine data entry, organize digital and paper records, and maintain filing systems
Coordinate schedules and manage appointments for tax preparers
Review and proofread documents to verify accuracy
Perform general administrative duties, including photocopying and scanning
Protect the confidentiality of all client information and adhere to privacy guidelines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Tax Administrative Assistant

Are you detail-oriented and eager to support a dynamic tax department during a b...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational skills and attention to detail
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite
Prior administrative or tax office experience preferred but not required

Job Responsibility

Provide administrative support to the tax department, including document preparation, data entry, and filing
Assist with the coordination and tracking of tax documents and deadlines
Communicate with internal staff and external clients to gather or provide information as needed
Schedule meetings and maintain calendars for tax team members
Prepare reports and ensure the accuracy of all records in accordance with company policies

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office and Tax Assistant

We are looking for a dependable Administrative Assistant to help keep our tax an...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or customer-facing role
Background in an accounting, legal, medical, or other detail-focused office setting is preferred
Demonstrated ability to manage confidential documents with discretion and accuracy
Strong organizational skills with the ability to handle multiple priorities in a deadline-driven environment
Clear and effective verbal and written communication skills
Proficiency with Microsoft Office and Adobe-based document tools
Experience with billing, bookkeeping, or office management software such as QuickBooks or similar platforms is an advantage
Familiarity with tax preparation software or electronic filing systems is a plus

Job Responsibility

Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow
Prepare, organize, and assemble tax return documents for review, processing, and final delivery
Digitize, file, and maintain client records by scanning and uploading documents into office systems
Handle incoming and outgoing correspondence, including mail distribution and document routing
Record client payments, support billing activities, and assist with invoice tracking as needed
Contact clients to obtain outstanding paperwork, signatures, or other required information
Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines
Safeguard sensitive financial and personal information with a high level of confidentiality
Provide broad administrative support during peak tax season, including filing, organizing, and office coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Legal Assistant - Tax, Trusts & Estates

A mid-sized law firm headquartered in Parsippany, NJ, is seeking a detail-orient...

Location

United States , Parsippany

Salary:

Not provided

Porzio, Bromberg & Newman, P.C.

Expiration Date

Until further notice

Requirements

Minimum experience of two years as a legal assistant or equivalent
Skilled at managing complex schedules and coordinating team needs
Proficient in electronic document organization and retrieval
Familiar with legal administrative tasks such as intake, conflict checks
state and federal court and administrative agency rules, procedures and deadlines
Experience with billing procedures and software
Able to address administrative challenges and suggest improvements
Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools
Experience with electronic filing and workflow systems for optimal efficiency.

Job Responsibility

Manage attorney schedules and coordinate client meetings
Oversee the client intake process, including communications, conflict checks, and internal file setup
Handle incoming and outgoing correspondence with professionalism
Maintain and organize client files and documents, ensuring efficient record management
Assist with billing and invoicing processes
Provide general administrative support to the legal team
Handle client inquiries and provide excellent customer service
Utilize and maintain efficient office systems and processes.

What we offer

Medical, Dental, and Vision insurance
401(k) retirement plan with employer matching
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Paid Time Off
Paid Holidays
Employee Assistance Programs

Fulltime

Administrative Assistant

Location

United States , Mount Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage inbound phone calls professionally and courteously
Experience performing data entry with strong attention to detail and accuracy
Working knowledge of general administrative office procedures and document handling
Ability to follow instructions carefully and complete tasks within established processes
Strong organizational skills and the ability to manage multiple priorities in a busy office setting

Job Responsibility

Manage front-desk activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members
Perform a variety of administrative support tasks to help maintain an organized and efficient office environment
Enter, update, and verify information in office records and internal documents with a high level of accuracy
Assist with assembling and organizing tax return packages by following established instructions and office procedures
Prepare, sort, and maintain paperwork and files so documents are easy to access and properly tracked
Support day-to-day communication by handling routine correspondence and relaying messages in a timely manner

What we offer

Medical, vision, dental, life and disability insurance
Enrollment in company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support fund administration, g...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, nonprofit, or financial services environment
Background in grant administration, fund management, or related operational support work
Strong attention to detail with the ability to manage documents, track multiple requests, and maintain accurate records
Comfort communicating professionally with donors, fund advisors, grantees, and internal teams by phone and email
Ability to work with workflow and recordkeeping systems to update information and monitor task progress
Sound judgment in handling sensitive financial or organizational information securely
Proficiency with general administrative tools and the ability to learn specialized platforms quickly

Job Responsibility

Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications
Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status
Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems
Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time
Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team
Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing
Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments
Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate
Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations
Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

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Tax Office Administrative Assistant

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