Tax Administrator Job at Robert Half (Santa Rosa)

Tax Administrator

As a Tax Administrator, you will play a key role in supporting the day-to-day ad...

Location

Australia , South Bank

Salary:

Not provided

Flight Centre Brand

Expiration Date

Until further notice

Requirements

Undergraduate degree in Finance, Accounting, or a related field
Strong organisational and time management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Collaborative team player with a proactive, self-driven attitude
High attention to detail and strong problem-solving skills
Able to perform well under pressure and meet deadlines
Results-driven with a high level of accountability

Job Responsibility

Schedule and manage tax appointments
Process client payments and perform payment checks
Monitor and manage team inboxes and enquiries
Maintain accurate client records and documentation
Create and issue invoices
Follow up on outstanding lodgements and unpaid invoices

What we offer

Culture: you will be employed by an inclusive company that offers a team culture like no other in the industry
Development: Individualised Learning & Development pathway options
Access to 'LinkedIn Learning' for ongoing skills development: over 24,500 courses in over 20 languages
Exclusive Staff Discounts: Accessible via our employee-only portal with 350+ of Australia’s leading retailers, health and wellness discounts, financial planning advice, employee share plan and more
Travel Discounts: Including family and friends - flights, hotels, tours, cruises, travel insurance and more
Brightness of Future: Career opportunities in a network of brands and businesses across the globe - we promote from within
Corporate Health Discounts: Access exclusive discounts on health insurance plans for you and your family with our partner, BUPA, access to internal gym
Mental Health: Support and Employee Assistance Program for staff and family
Social: Regular awards nights, social team-building and industry events, with the opportunity to attend global conferences (Bangkok in 2026)
Giving Back: Corporate Social Responsibility program supporting nominated charities through Workplace Giving, volunteering and fundraising

Tax Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what'...

Location

United States , Portland

Salary:

Not provided

Aprio

Expiration Date

Until further notice

Requirements

5+ years Administrative Experience
experience in a Tax Practice is a plus
Intermediate to Advanced Excel
Intermediate to Advanced Power Point and Word
Technology Savvy
Great interpersonal skills
Skilled at managing upwards
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced and time sensitive office environment
Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct

Job Responsibility

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department
Deliver tax returns, extensions and estimates in both electronic and paper format
Preparation of zero extensions in tax software
e-Filing of tax returns
Coordination of receipt of signed e-File authorizations
Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities
Possess a general understanding of invoicing and reporting in a professional services environment
Preparation of expense reports
Handling confidential correspondence and files and new client set up
Coordinating and managing workflow with the team

What we offer

Medical, Dental, and Vision Insurance on the first day of employment
Flexible Spending Account and Dependent Care Account
401k with Profit Sharing
9+ holidays and discretionary time off structure
Parental Leave – coverage for both primary and secondary caregivers
Tuition Assistance Program and CPA support program with cash incentive upon completion
Discretionary incentive compensation based on firm, group and individual performance
Incentive compensation related to origination of new client sales
Top rated wellness program
Flexible working environment including remote and hybrid options

Fulltime

Payroll Tax Administrator (Accounts Payable)

Robert Half has partnered with a well-respected local company to locate a Payrol...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Payroll or Accounts Payable experience
QuickBooks and ability to learn other software
Journal Entries
Strong Reconciliation Skills
Advanced Excel skills

What we offer

medical plan
vision
dental
FSA
HSA
Group Life Insurance
401k with match
paid vacation and holidays

Fulltime

Payroll Tax Administrator

We are looking for a Payroll Tax Administrator to support complex payroll tax op...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in payroll processing and reconciliation within a multi-entity, multi-site, or district-based environment
Strong background in quarter-end and year-end payroll balancing, payroll tax review, and W-2 validation
Working knowledge of multi-state payroll practices, payroll tax compliance, and retirement deduction structures such as 403(b) and 457 plans
Experience preparing payroll data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll operations and payroll systems such as ADP Workforce Now
Ability to interpret payroll calculations, investigate discrepancies, and document findings clearly
Strong communication skills with experience supporting end users, facilitating training, and partnering with payroll stakeholders

Job Responsibility

Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records
Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance
Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes
Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance
Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support
Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices
Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed
Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Payroll Tax Administrator

We are looking for an experienced Payroll Tax Administrator to support complex p...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll processing and reconciliation experience in a multi-entity, district, or similarly complex environment
Strong background in quarter-end and year-end payroll balancing, payroll tax compliance, and W-2 validation
Working knowledge of retirement and tax-deferred deduction structures, including 403(b) and 457 plans
Experience preparing payroll reporting data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll administration, including payrolls ranging from approximately 101 to 500 employees
Hands-on experience with ADP Workforce Now and payroll reporting tools
Ability to interpret payroll data, document procedures clearly, and provide effective training or support to end users

Job Responsibility

Conduct quarterly payroll tax balancing activities to confirm accurate reporting across federal, state, Medicare, and local tax categories
Analyze payroll outcomes from gross pay through net pay, research variances, and resolve issues tied to taxes, deductions, and employee records
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable earnings, pre-tax deductions, benefits, retirement contributions, and imputed income, and address discrepancies before forms are issued
Prepare and validate payroll data needed for state and federal reporting submissions, and resolve file errors to support on-time acceptance
Collaborate with district payroll teams during quarter-end and year-end close to support reconciliations, corrections, and adjustment entries
Deliver process guidance, documentation support, and training sessions to help payroll teams follow accurate reconciliation practices
Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts when needed
Review overtime calculations for compliance with applicable agreements and payroll rules
Support the onboarding of additional districts by developing repeatable workflows and clear documentation for ongoing payroll operations

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Personal Tax Administrator

The Personal Tax Administrator will provide administrative and compliance suppor...

Location

South Africa

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Strong administrative background, ideally within professional services or financial environments
Experience in personal tax in SA
Excellent organisational and time‑management skills
High level of accuracy and attention to detail
Strong written and verbal communication
Ability to manage confidential information responsibly
Competent IT skills, including MS Office (Word, Excel, Outlook)

Job Responsibility

Support the tax team with the preparation of Self Assessment tax returns for individuals, partnerships, and trusts
Manage client information, ensuring all relevant documentation is received, organised, and stored securely
Preparation of rental accounts
Prepare draft tax return packs and client correspondence
Assist with submitting returns to HMRC via the firm’s tax software
Assisting with compliance for HMRC’s new ‘Making Tax Digital for Income Tax’ regime
Check individuals employment benefits and PAYE coding notices
Liaise with clients on their personal tax position and advising on payments due
Preparation of 60-day UK Property Returns
Act as a first point of contact for clients regarding basic administrative queries

Fulltime

Payroll Tax Administrator

This long-term contract position is ideal for someone with extensive experience ...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in payroll processing and reconciliation, preferably in a multi-entity or district environment
Expertise in quarterly and year-end payroll balancing, W-2 verification, and tax compliance
Familiarity with retirement deduction structures, including 403(b) and 457 plans
Proficiency in preparing payroll data for state and federal filings, with a strong understanding of compliance requirements
Advanced analytical skills with the ability to identify and resolve payroll discrepancies efficiently
Excellent documentation and organizational skills, with experience in training end users on payroll processes
Knowledge of multi-state payroll operations and full-cycle payroll management
Hands-on experience with ADP Workforce Now or similar payroll systems

Job Responsibility

Conduct thorough quarterly reconciliations to ensure payroll tax reporting accuracy across federal, state, Medicare, and local entities
Verify gross-to-net payroll calculations and investigate discrepancies in deduction reports
Review and manage year-end adjustments to ensure compliance with organizational guidelines
Reconcile W-2 forms, ensuring accuracy in taxable and non-taxable wages, deductions, benefits, and imputed income
Resolve discrepancies in W-2 data prior to finalization and collaborate with district payroll teams for corrections
Prepare and validate payroll data for state and federal filings, troubleshooting submission errors to meet deadlines
Provide training and support to district payroll teams on reconciliation processes, year-end closures, and adjustment entries
Oversee payroll deduction setups for compliance with retirement plans and organizational policies, ensuring accurate cap reviews
Audit overtime calculations to ensure adherence to bargaining agreements and organizational standards
Assist in onboarding new districts into organizational systems, creating scalable documentation and workflows for long-term support

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Senior Payroll Tax Administrator

Our client, a high-growth global organization, is seeking a Senior Payroll Tax A...

Location

United States , Pasadena

Salary:

80000.00 - 120000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

Hands-on, in-depth experience with ADP SmartCompliance (must be technical and active in the system)
3+ years of experience managing payroll tax compliance across nearly all U.S. states (40-50 ideally)
Experience supporting payroll tax compliance for multiple EINs at once
Strong understanding of federal, state, and local payroll tax laws
Experience supporting large, complex organizations is strongly preferred

Job Responsibility

Manage end-to-end payroll tax compliance across 48–50 U.S. states
Oversee payroll tax filings, reconciliations, amendments, and tax tracers
Serve as a subject matter expert for payroll tax compliance using ADP SmartCompliance
Maintain and update tax setups within ADP, including new state and local jurisdiction registrations
Support payroll tax compliance for multiple EINs simultaneously
Partner with HR, Payroll, Finance, and external agencies to resolve tax-related issues
Stay current on federal, state, and local payroll tax regulations and ensure ongoing compliance

Fulltime

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Tax Administrator

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