Tax Administrative Coordinator Job at abip CPAs & Advisors (Houston)

Tax Administrative Coordinator

This position plays a pivotal role in ensuring leadership effectiveness, departm...

Location

United States , Houston

Salary:

Not provided

abip CPAs & Advisors

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
3–7 years of administrative experience supporting senior leadership (professional services experience preferred)
Experience in public accounting or legal/professional services is highly desirable
Advanced Microsoft Outlook calendar management
Strong proficiency in Microsoft Word, Excel, and PowerPoint
Experience with document management systems and workflow tools
Strong proofreading and formatting skills
Exceptional attention to detail
Strong organizational and prioritization skills
High level of discretion and confidentiality

Job Responsibility

Manage complex, high-volume calendars for the Tax Regional Director
Coordinate internal leadership meetings, partner meetings, client calls, and firmwide initiatives
Proactively identify scheduling conflicts and resolve them efficiently
Prioritize meetings based on strategic importance and deadlines
Track recurring compliance and tax season milestone dates
Serve as a liaison between tax leadership and staff across multiple levels
Coordinate cross-department meetings (Tax, Audit, CAS, Operations)
Track action items from leadership meetings and ensure timely follow-through
Assist with orchestration of busy season logistics and workflow communications
Support onboarding coordination for tax hires and leadership initiatives

Fulltime

Tax Administrative Assistant

We are looking for an experienced Administrative Assistant to support a busy tax...

Location

United States , Centennial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, reception, client service, or office coordination within a detail-focused setting
Proficiency with QuickBooks Online is required
Strong verbal and written communication skills with the ability to interact effectively with a wide range of clients
Demonstrated ability to stay organized, manage multiple priorities, and follow through on tasks with minimal supervision
Comfort learning new systems, terminology, and processes quickly in a fast-paced environment
High level of discretion and sound judgment when handling sensitive financial and personal information
Working knowledge of tax office, accounting firm, or similar service-based operations is preferred
Ability to troubleshoot basic office equipment issues, including printers and scanners, as needed

Job Responsibility

Welcome visitors and create a positive first impression by managing front-desk interactions for clients arriving at the office
Respond to incoming calls and messages, identify the purpose of each inquiry, and route matters to the appropriate member of the tax team
Coordinate with clients to collect outstanding tax documents and help them submit information through secure online portals
Provide timely updates to clients regarding document status, return progress, and routine engagement-related questions
Support the tax department with administrative tasks such as scanning, filing, faxing, data entry, and maintaining organized records
Use platforms such as Karbon and Ignition to assist with workflow tracking, engagement administration, and client follow-up activities
Monitor extension-related activity by tracking signatures, missing items, and the current stage of each request during peak periods
Offer basic first-level assistance for non-technical client questions and escalate complex tax or planning matters to team members with relevant experience

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, preferably within construction or a project-based environment
Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
Familiarity with invoice processing, expense tracking, and general administrative financial support
Clear written and verbal communication skills for working with internal teams, clients, and external partners
Proficiency with data entry and maintaining information in business or construction management software
Ability to answer inbound calls professionally and respond to routine administrative requests efficiently

Job Responsibility

Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
Enter and update project information within company systems and databases to ensure records remain accurate and current
Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are seeking a highly detail-oriented and adaptable Tax Collator to join our t...

Location

United States , Woodbury

Salary:

55000.00 - 65000.00 USD / Year

Reid Accountants + Advisors

Expiration Date

Until further notice

Requirements

High school diploma required
Associate's or Bachelor's degree preferred
1–3 years of administrative or office experience (public accounting experience preferred)
Familiarity with tax documents and basic tax terminology is a plus
Experience with document management systems or tax software (e.g., CCH, SafeSend) preferred
Strong attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Proficiency in Microsoft Office (especially Outlook and Excel)
Strong communication and teamwork skills
Ability to work extended hours, including evenings and Saturdays, during peak tax seasons

Job Responsibility

Assemble and collate completed tax returns, including federal, state, and local filings
Organize supporting documentation (e.g., K-1s, W-2s, 1099s, financial statements) in accordance with firm standards
Prepare tax return packages for client delivery (paper and/or electronic via portals such as SafeSend)
Review deliverables for completeness, accuracy, and proper formatting prior to finalization
Assist with e-filing processes, including uploading returns and monitoring submission status
Coordinate signature requests and track receipt of signed documents
Maintain and update document management systems (e.g., CCH Document, GoFileRoom)
Communicate with tax team members regarding missing information or corrections
Support extension processing and deadline tracking during busy seasons
Assist with administrative tax processes, including scanning, filing, and data organization

What we offer

Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
Company-Paid Life and Long-Term Disability Insurance
Ancillary Benefits such as supplemental life insurance and short-term disability options
Classic Safe Harbor 401(k) Plan with employer contributions
Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to join our team in Graham, Nor...

Location

United States , Graham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to stay organized and multitask in a fast-paced work environment
Exceptional attention to detail and accuracy in administrative tasks
Reliable and detail-oriented demeanor with consistent punctuality
Strong communication skills for effective interaction with clients and team members
Familiarity with scheduling tools and workflows
Proficiency in administrative assistance tasks, such as calendar management and data entry

Job Responsibility

Oversee and manage incoming appraisal bid requests with accuracy and efficiency
Collect property and client information to create precise appraisal bids
Process and quote appraisal orders while ensuring timely handling
Schedule multiple daily appraisals using mapping and routing tools
Coordinate daily itineraries for a team of appraisers to optimize efficiency
Prepare and maintain detailed files, including tax cards and supporting documents
Organize and manage digital folders for each appraiser to ensure accessibility
Collaborate closely with team members while providing individualized support to appraisers

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Coordinator

We are looking for an experienced Administrative Coordinator to join our team ne...

Location

United States , Rutherford, NJ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative coordination within a detail-oriented environment
Strong background in handling legal agreements, contracts, and documentation
Excellent organizational skills and attention to detail when managing data and documentation
Proficiency in managing inbound calls and addressing inquiries effectively
Familiarity with tax regulations and compliance processes
Ability to work collaboratively across departments to achieve objectives

Job Responsibility

Review and validate vendor change requests and associated legal documentation by consulting with departments such as Royalty Operations, Copyright, Tax, and Label Business Affairs
Identify and resolve any concerns related to vendor changes, summarize royalty data, and present key information to appropriate stakeholders for approval
Manage communication and inquiries regarding vendor changes using the company's ticketing system, ensuring timely resolution
Verify the accuracy of withholding tax codes on vendor master records, ensuring compliance with applicable tax regulations
Collaborate on workflow enhancements to improve the quality and efficiency of administrative processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Sales & Use Tax Coordinator

A leading national manufacturer of building materials is seeking a Sales & Use T...

Location

United States , Mount Holly Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with sales & use tax compliance, accounting, or tax administration preferred
Familiarity with multi‑state filings and indirect tax concepts is a plus
Strong Excel skills (PivotTables, VLOOKUPs, reconciliations)
Ability to manage deadlines, track multiple filings, and stay organized
Comfort working in ERP systems (SAP or JD Edwards) is helpful
Strong attention to accuracy and a willingness to investigate issues

Job Responsibility

Prepare and submit sales, use, and excise tax returns across multiple jurisdictions
Reconcile tax accounts, investigate discrepancies, and process adjustments as needed
Maintain exemption certificates and ensure proper documentation for audit readiness
Respond to state tax notices and assist with inquiries or supporting documentation
Support internal teams with taxability questions on invoices, purchases, and customer transactions
Assist with external audits by gathering documents and preparing requested reports
Monitor changes in sales & use tax regulations and update internal records accordingly
Work closely with Accounts Payable, Accounts Receivable, and the broader tax team to ensure accurate tax handling

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Tax Administrative Associate

An Administrative Associate is responsible to Partners, Directors, and Office Ad...

Location

United States , Lynchburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manages multi-line telephone
Operates office equipment
Coordinates meeting and conference call arrangements
Provides reception and office services relief
Aids in maintaining the professional appearance of conference rooms and common areas
Processes, e-files, and sends tax returns to clients
Prepares invoices, reports, memos, letters, financial statements, and other documents
Prepares checker’s checklist during proofing of financial statements
Receives and sends correspondence
Assists with expense report submissions

Job Responsibility

Responsible to Partners, Directors, and Office Administrators
Providing clerical support by using administrative systems, procedures, and policies
Monitoring and completing various administrative projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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