CrawlJobs Logo
Apex Clearing Logo Apex Clearing · Human Resources

Talent Operations Specialist

Philippines, Manila · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

As a Talent Operations Specialist on our People team, you'll play a vital role in supporting talent operations across contractor management, regional administration, and employee support. Based in Manila and working US business hours, you'll provide essential operational support that ensures smooth talent processes while developing expertise in HRIS systems, compliance procedures, and regional coordination. Your work will directly impact the employee experience and operational efficiency of our Talent and HR operations while supporting cross-regional initiatives.

Job Responsibility

  • Manage ongoing contractor lifecycle coordination, including documentation and compliance requirements
  • Conduct contractor manager outreach for contract extensions and renewals
  • Coordinate contractor administrative processes and maintain accurate contractor records
  • Support contractor onboarding and offboarding procedures
  • Serve as a primary point of contact for Workday-related tasks within the Talent Acquisition function, including data entry, troubleshooting, and ensuring data accuracy and integrity.
  • Track and coordinate required health checks for our employees in the Philippines, ensuring compliance and maintaining accurate records.
  • Manage background check and fingerprinting processes, including initiating checks, monitoring progress, and escalating any flagged results as needed.
  • Build job requisitions in Workday, ensuring accuracy and alignment with job architecture, partnering with HRBPs and the Compensation team as needed
  • Support with interview scheduling, coordination and logistics while ensuring a positive experience for candidates and interviewers.
  • Maintain communication with candidates, providing updates and addressing inquiries as needed.
  • Prepare and verify the accuracy of offer documents for approval within Workday or DocuSign.
  • Maintain and update document templates (offer letters, employment agreements, addendums) and message templates as needed.
  • Perform miscellaneous administrative tasks, such as maintaining recruitment records, updating the applicant tracking system, and supporting special projects and audit requests as needed.

Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience) required.
  • 2+ years of experience in talent acquisition, HR operations or a related field.
  • Experience with Workday required
  • Strong understanding of recruitment processes and best practices.
  • Excellent organizational and time management skills.
  • Exceptional attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to maintain confidentiality and handle sensitive information.

What we offer

  • healthcare benefits (medical, dental and vision, EAP)
  • competitive PTO
  • 401k match
  • parental leave
  • HSA contribution match
  • paid subscription to the Calm app
  • generous external learning and tuition reimbursement benefits
  • hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices
Apex Clearing - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Talent Operations Specialist

8 matching positions

Talent Acquisition Operations Specialist

As a TA Operations Specialist, you’ll own the systems, processes, and workflows ...
Location
Location
Spain , Barcelona
Salary
Salary:
Not provided
codeway.co Logo
Codeway
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–4 years of experience in recruitment coordination, TA operations, HR operations, or similar
  • Hands-on experience with ATS systems — Lever and Greenhouse experience is a strong plus
  • Strong understanding of GDPR and recruitment compliance requirements
  • Excellent organizational skills and attention to detail
  • Strong communication skills and a candidate-first mindset
  • Tech-savvy, with a passion for improving processes and using AI/automation
  • Collaborative and proactive — someone who anticipates needs and solves problems before they escalate
  • Fluent in English with excellent communication and collaboration skills
Job Responsibility
Job Responsibility
  • Manage and improve the hiring process using Lever or another ATS
  • Maintain structured workflows, templates, pipelines, and automation rules
  • Identify inefficiencies and implement optimizations across the recruitment cycle
  • Coordinate daily recruitment operations: scheduling, candidate communication, status management
  • Support pre-employment screenings, documentation, and offer processes
  • Ensure a smooth and professional experience for all applicants
  • Conduct regular audits to ensure GDPR compliance and alignment with employment policies
  • Maintain accurate, compliant candidate records and processes
  • Run reports and dashboards on hiring performance, pipeline health, and recruiting budget
  • Work closely with TAs, HR partners, and business leaders to ensure seamless execution of hiring plans
What we offer
What we offer
  • Competitive compensation package
  • Health insurance, meal card, and wellness benefits (therapy, sports, etc.)
  • Learning & development budget for courses, certifications, and tools
  • Modern office in central Barcelona, with a dynamic and international team
  • Access to Codeway’s suite of apps
  • Relocation support for international hires
  • Fulltime
Read More
Arrow Right

Talent Acquisition Operations Specialist

Our Talent Acquisition Team is searching for a Talent Acquisition Operations Spe...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
amd.com Logo
AMD
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Advanced MS Office skills (word & excel)
  • Ability to interact with a range of personalities and styles cross-functionally, and establish effective relationships at all levels of the organization
  • Ability to quickly learn systems, processes, and procedures and grasp new concepts
  • Ability to manage competing demands, while remaining adaptable and flexible
  • Professional verbal and written communication skills and the ability to always maintain a high level of confidentiality both internally and externally
  • Self-directed, detail-oriented, problem solver with a desire to contribute
  • Skill focusing on desired results, determining what is important and urgent, clarifying next steps, and delegating effectively to meet deadlines and achieve desired results
  • Experience supporting HR/Recruiting Teams is preferred
Job Responsibility
Job Responsibility
  • Manage New Requisition process: check for accuracy, route for approvals
  • Service Central Tickets: respond to questions from candidate/employees on TA Process
  • Employee Referral Program: Process payment submissions and assist with employee/recruiter questions
  • General project management: updating TA One Note, process documentation, training, and other projects
  • HR Technology forum: Lead recruiter training on system and process updates
  • Provide general recruiter assistance as needed
  • Maintain Requisition and Offer Approval Matrix
  • Aide recruiters in candidate communications: create and distribute employment-related correspondence, e.g. forms, offer letters, employment contracts and orientation materials
  • TA Coordinator duties: BI submissions/checks, signing folder in DocuSign, submitting candidate info to Global Trade for Export Control check, assist with candidate travel, etc.
  • Manage confidential information in a discrete way
Read More
Arrow Right

Global Talent & Learning (L&D) Operations Specialist

The Talent & Learning Operations Specialist supports the execution and scalabili...
Location
Location
Vietnam , Ho Chi Minh City
Salary
Salary:
Not provided
gameloft.com Logo
Gameloft
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Mid-Senior Level
  • Global Talent & Learning (L&D) Operations Specialist
Job Responsibility
Job Responsibility
  • Support the rollout and coordination of different learning programs and bootcamps
  • manage participant tracking, registrations, and communication
  • Maintain and update digital learning tools such as iLearn, ensuring content structure
  • Support knowledge-sharing initiatives and L&D community activities through meeting coordination and engagement follow-up
  • Support the execution of core talent processes and initiatives such as engagement surveys, performance cycles, development plans, career path initiatives, mentorship, internal mobility, and job profile implementation
  • Ensure consistency of documentation, communication, and follow-up across HR teams and studios
  • Maintain dashboards and reports to monitor KPIs related to talent, learning, skills, and training activity
  • Provide regular operational insights to help teams monitor progress and support decision-making
  • Help manage LMS and related systems to ensure data quality and a smooth user experience
  • Maintain and update templates, documentation, trackers, and coordination materials
Read More
Arrow Right

Resourcing Operations Specialist

I am looking for a Resourcing Operations Specialist to join a leading aerospace ...
Location
Location
United Kingdom , Belfast
Salary
Salary:
23.59 - 31.57 GBP / Hour
morson.com Logo
Morson Talent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years’ experience within HR Operations, Resourcing, Talent Acquisition coordination, recruitment operations, or a similar role
  • Experience using a major HRIS platform such as Workday, SAP, Oracle, or similar
  • Strong Excel or Google Sheets skills, including functions, reporting, trackers, and ideally automation
  • Previous experience supporting onboarding, vetting, background checks, security clearance, global mobility, or visa processes
  • Strong attention to detail, with the ability to manage complex data accurately
  • Confident communicator with the ability to deal with candidates, hiring managers, and internal stakeholders
  • Highly organised, proactive, and comfortable owning tasks through to completion
  • Degree in HR, Business, Marketing, or a related discipline would be beneficial
Job Responsibility
Job Responsibility
  • Act as a power user for Workday, taking ownership of resourcing data, reporting, process updates, and data accuracy
  • Maintain and improve Google Sheet trackers, ensuring they remain accurate, audit-ready, and fit for compliance reporting
  • Manage candidate pipelines and support candidates through onboarding, vetting, background checks, security clearance, and global mobility processes
  • Identify process gaps and help implement more efficient and scalable ways of working
  • Act as the main point of contact for key internal stakeholders including IT, Security, Legal, HRBP, Global Mobility, and hiring managers
  • Ensure new starters have the correct access, equipment, compliance checks, and documentation in place ahead of their start date
  • Provide clear and timely updates to candidates throughout the onboarding journey
  • Translate complex internal processes, security requirements, visa information, and policy details into clear communication for candidates and stakeholders
  • Proactively flag issues, missing information, or delays and take ownership through to resolution
  • Fulltime
Read More
Arrow Right

Senior Specialist, Talent Partnership, Enterprise

Every year, we help hundreds of thousands of people find rewarding jobs in the e...
Location
Location
India , Bangalore
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 07, 2026
Flip Icon
Requirements
Requirements
  • Reviews and shortlists candidate CVs to present the most qualified candidates to clients, focusing on operational candidates and contingent workers
  • Administers candidate assessments, tests, or technical evaluations as required by the client, ensuring timely completion and review to fulfill high-volume staffing needs
  • Prepares candidates for client interviews by providing company background information, interview tips, and role expectations for operational job opportunities
  • Utilizes multiple sourcing methods, including social media, job fairs, and networking events, to identify potential candidates in the area of logistics, industrial and skilled trades, contact center, hospitality, and retail
  • Collaborates with hiring managers to understand their staffing needs and define job requirements for the required roles accurately
  • Facilitates debrief meetings with hiring managers to discuss candidate evaluations and make informed hiring decisions
  • Maintains regular communication with candidates, updating them on their application status and next steps, while facilitating conversations around job security, income continuity, and career path customization
  • Develop and maintain relationships with clients to ensure a good understanding of their current and future priorities
  • Builds and maintains a pipeline of qualified candidates for current and future job openings by proactive sourcing and engaging in conversation around candidate's long-term development goals
  • Matches candidate skills, experiences, and aspirations to client job specifications, ensuring the best fit for permanent or freelance work staffing in the area of engineering, IT, health, finance, sales and marketing, HR, legal, office and administrative support
Job Responsibility
Job Responsibility
  • Reviews and shortlists candidate CVs to present the most qualified candidates to clients, focusing on operational candidates and contingent workers
  • Administers candidate assessments, tests, or technical evaluations as required by the client, ensuring timely completion and review to fulfill high-volume staffing needs
  • Prepares candidates for client interviews by providing company background information, interview tips, and role expectations for operational job opportunities
  • Utilizes multiple sourcing methods, including social media, job fairs, and networking events, to identify potential candidates in the area of logistics, industrial and skilled trades, contact center, hospitality, and retail
  • Collaborates with hiring managers to understand their staffing needs and define job requirements for the required roles accurately
  • Facilitates debrief meetings with hiring managers to discuss candidate evaluations and make informed hiring decisions
  • Maintains regular communication with candidates, updating them on their application status and next steps, while facilitating conversations around job security, income continuity, and career path customization
  • Develop and maintain relationships with clients to ensure a good understanding of their current and future priorities
  • Builds and maintains a pipeline of qualified candidates for current and future job openings by proactive sourcing and engaging in conversation around candidate's long-term development goals
  • Matches candidate skills, experiences, and aspirations to client job specifications, ensuring the best fit for permanent or freelance work staffing in the area of engineering, IT, health, finance, sales and marketing, HR, legal, office and administrative support
  • Fulltime
Read More
Arrow Right

Senior Specialist, Talent Acquisition – Services Sales

Location
Location
United Kingdom , London
Salary
Salary:
Not provided
mastercard.com Logo
Mastercard
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience delivering full-cycle recruitment in complex, matrixed global organisations
  • Strong experience hiring for consulting, sales, or customer-facing roles, ideally with variable compensation exposure
  • Demonstrated ability to advise and influence senior stakeholders, including SVP and EVP leaders
  • Strong understanding of how compensation models influence talent attraction and hiring outcomes
  • Advanced sourcing capability, including direct headhunting and talent mapping
  • Strong business acumen and the ability to turn commercial priorities into talent strategies
  • Highly data-driven, with the ability to interpret insights and drive action
  • Exceptional communication and storytelling skills across diverse audiences and propositions
  • Curiosity about Mastercard's go-to-market model and the products we deliver to customers
  • Experience working across European markets and managing regional complexity
Job Responsibility
Job Responsibility
  • Act as a trusted advisor to SVP- and EVP-level stakeholders across Services Sales in Europe
  • Lead quarterly business reviews with the EVP of Services Sales, sharing hiring performance, market insights, and talent risks
  • Translate business strategy into targeted hiring plans and proactive talent pipelines across Europe
  • Provide data-led market insights and hiring recommendations, including guidance on complex sales compensation structures
  • Advise on how variable pay, incentives, and quota structures affect talent availability and offer competitiveness
  • Own full-cycle recruitment from intake to offer, delivering a high-quality experience for candidates and hiring managers
  • Lead structured intake sessions to define skills, outcomes, success profiles, and role economics
  • Drive efficient, scalable hiring across multiple markets while balancing speed, quality, and stakeholder expectations
  • Partner with HR Business Partners and Total Rewards on offers, compensation positioning, and internal equity
  • Develop direct sourcing strategies, including targeted headhunting for niche and senior talent
  • Fulltime
Read More
Arrow Right

HR operations specialist & blue-collar recruiting

Location
Location
Egypt , Giza
Salary
Salary:
Not provided
ariston.com Logo
Ariston
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Human Resources, Economics, Legal, or related field
  • 2–3 years of experience in a similar HR Specialist role within an international manufacturing environment.
  • Proven experience in blue‑collar recruitment for manufacturing
  • Strong sourcing skills and understanding of recruiting best practices
  • Excellent communication, interpersonal, and persuasion skills
  • Eager to learn by participating and supporting other HR functions
  • Proficiency in Microsoft Office, especially Excel
  • Fluency in Arabic and English
Job Responsibility
Job Responsibility
  • Blue-collar recruiting: Manage full-cycle recruitment for production, maintenance, and technical roles.
  • Lead hiring for operators, technicians (mechanical, electrical, welding, etc.).
  • Source talent through social media, job fairs, agencies, walk‑ins, and platforms like LinkedIn & Forasna.
  • Draft job postings and contribute to job description updates.
  • Conduct screenings, coordinate interviews, and support onboarding.
  • Build and maintain a continuous technical and production talent pipeline.
  • Prepare weekly and monthly recruitment reports.
  • HR Operations Support: Support day-to-day HR administration and documentation.
  • Collaborate with the HR team to detect early signs of absenteeism or turnover.
  • Maintain employee records in HRIS systems with a strong focus on accuracy and confidentiality.
  • Fulltime
Read More
Arrow Right

Learning & Talent Specialist

Location
Location
France , Paris; Tassin-la-Demi-Lune; Lyon
Salary
Salary:
Not provided
lumapps.com Logo
LumApps
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 to 5 years in HR, ideally in a fast-growing international environment (Scale-up, international mid-sized company) where a hands-on approach is the norm
  • Knowledge of professional training mechanisms in France (OPCO, legislation) and an appetite for international scope
  • Solution-oriented mindset, strong deliverable culture, analytical rigor, and excellent communication skills to interact with managers in an international environment
  • Excellent command of collaborative tools and spreadsheets
  • Fluent English
Job Responsibility
Job Responsibility
  • Construction and monitoring of the global training budget following the annual performance review campaigns
  • Operational deployment of training sessions (searching for providers including internationally, scheduling, invitations, evaluations)
  • Management of relationships with our training partners and organizations (funding requests, co-investments)
  • Monitor and drive the operational deployment and internal communication around the new managerial framework on a global scale
  • Coordinate performance review campaigns on our HRIS (Lucca)
  • Structure and monitor global talent reviews (People Reviews) in order to identify potential and anticipate the company's skill requirements
  • Participate in the reflection and formalization of career paths and internal mobility bridges
  • Monitoring of salary grids: participate in the update, deployment, and compliance of internal compensation grids and fairness/transparency challenges across all our countries
  • Transversal projects: Ad hoc assistance on HR development topics
What we offer
What we offer
  • Hybrid work model – 2 days at the office, 3 days remote
  • RTT days – ~10 extra days off per year
  • Meal vouchers (SWILE) + free snacks & coffee
  • Yoga classes
  • Supportive parental leave and family moments — yes, even a Christmas party for your kids
  • Health insurance (ALAN) – 60% covered + full life & disability cover
  • Afterworks, team celebrations & seasonal parties
  • Equipment of your choice
  • French & English lessons, professional development & access to Leeto CSE
  • Fulltime
Read More
Arrow Right